BOARD MEETING MINUTES
January 29, 2003
Selectmen Present: Mrs. Silverman, Mrs. Knight and Mr. Clukey
PRIMARY:
7:00pm MEET WITH FITZWILLIAM BUDGET COMMITTEE: The board
met with Budget Committee members Carl Hagstrom, Carmen Yon, Kathy
Tommila, Winston Wright, George Chapman and Martin Nolan. Mr.
Hagstrom stated that at last weeks meeting the Budget Committee updated
the budget to the new figures. Mrs. Silverman questioned if they have made
any of their own revisions, Mr. Hagstrom stated that they have not. Mrs.
Silverman stated that the Board of Selectmen have reviewed the operating
budgets and have made some cuts. When we look at the operating budget for
last year Vs this year, we really need to deduct $50,000 that was added for the
library project. Mrs. Silverman stated that the budget is up primarily due to
personnel changes.
Mrs. Silverman explained that we are going to put the budget article before
the capital projects on the warrant this year. The board discussed the
following articles;
Police: We have included the budget that includes a fourth full time officer
for six months. We have spoke with Chief Newton and if it looks like there is
not a favorable reaction to this change at the Public Hearing, we may revise
this.
Fire: They have revised their budget and we are going with this amount.
Highway: The increase in this budget is for adding a fourth person to the
department.
Solid Waste: We will be meeting with Waste Management tonight. It
appears their fees will be lower. Mr. Hagstrom questioned if we should
increase this budget so that we do not have to charge for the disposal of items
at the Transfer Station.
Recreation: Mrs. Silverman stated that the board is not supporting a year
round full time director.
Conservation: Mrs. Knight stated that each year the Conservation
Commission make a budget request and each year they do not spend the
money. They submitted a request for an increased budget. The Board of
Selectmen are recommending $3000 for this budget.
Capital Projects
Fire Alarm: This is in conjunction with the sprinkler project. The
Honeywell system we have is antiquated. Mr. Wright questioned if this
Includes an alarm for when the furnace goes down. The board will look into
this. Mrs. Thompson stated that we would have to upgrade the Honeywell
system in conjunction with the sprinkler system anyway. This quote also
includes upgrading wiring that is not to code.
Town Hall Painting: We have a problem with the paint peeling off of the
ceiling in the upper hallway.
Highway Barn Roof: The roof on this building is leaking and needs to be
repaired. Mr. Cuomo has received a quote for a rubber roof with a 15-year
warranty. Mr. Wright stated that they have had a problem with this type of
roof a Monadnock Regional School.
Road Projects: We have put an additional $5000 for the repair of the bridge
at Templeton Turnpike. The State is funding 80% of this project.
Police Vehicles: We need to replace a vehicle this year.
Sprinkler: There is $97,000 being carried over. We are not sure if we will
need to request additional money.
Mobile Generator/Trailer: This is for the purchase of a generator through
a grant that will fund 80%. Our portion for this will be $4,775.
Mrs. Silverman stated that we have removed from Capital Reserve request,
the mapping for the fire department and we have removed $10,000 for
capital reserve for a fire department vehicle.
Capital Reserve
Police Garage: We are recommending $5,000 be place in capital reserve
for this project. Chief Newton had requested this project for this year. Mrs.
Silverman stated that we did not feel that we had a complete plan and could
not recommend it. Mr. Wright stated that he feels we should look at
expanding the rear of this building. Mrs. Silverman stated that the police and
fire department needs to communicate with regard to this structure.
Ballfield: We have not received final cost estimates for this plan. We are
adding $5000 to capital reserve for this project.
Cemetery: The commissioners had requested $15,500 for the expansion
with $5000 from the Village Cemetery Capital Reserve. We do not have a
Village Cemetery Capital Reserve. The total request was for $20,500. The
Board of Selectmen agreed with the funding for the expansion but deleted the
amount for signs and posts.
Mrs. Thompson stated that last year there was an increase in the budget but
taxes did not increase greatly due to the revaluation. The Selectmen have
tried to scale back the budget this year. Mr. Wright questioned if we will
have to complete a full town revaluation again. Mrs. Thompson stated that
we will be doing sales studies each year on a certain section of town.
Hopefully this will prevent us from having to do a full town wide revaluation.
8:30PM MEET WITH PATRICK GRIFFITH, WASTE MANAGEMENT:
Mr. Griffith stated that they are trying to stress the indemnification of any
liability of the disposal of waste. They are also stressing service to the
customer. They will respond to any calls that are received before noon
they will get there the same day. The machinery they provide will be
totally refurbished. This is a three-year proposal. Prices are guaranteed
for the first year. They will put a cap on the maximum increase of 4%.
That is for hauling only. The monthly rental would remain the same. At
the end of the three-year period they will lower the premium since the
equipment will be older. We will receive monthly reports that detail
tonnage amounts. They will credit the haul if the compactor breaks.
Gene Cuomo stated that we are going to need to deal with the metal pile.
Waste Management can haul this away. Mr. Cuomo stated that they have
had problems with Monadnock Disposal. Mr. Cuomo stated that he
would recommend going with Waste Management. Mr. Clukey moved to
accept the proposal submitted by Waster Management, Mrs. Knight
seconded, the motion passed 3-0.
*** DISCUSS MEMO FROM PLANNING BOARD REGARDING POSSIBLE VIOLATIONS: The Planning Board has sent a memo with regard to Walter Desmond and Baileys Junkyard. We will have Kevin Parker inspect Baileys. Mr. Desmond’s Site Plan is based upon the cell tower. They have not developed this therefore there is no violation. Mrs. Silverman stated that people have driven by and seen them burning. We will tell the Planning Board that Mr. Desmond is under an order of the Board of Selectmen to clean up this site.
*** RECOMMENDATION FROM HISTORIC DISTRICT COMMISSION FOR NEW MEMBER: Mike Terpstra is recommending Wendy O’Brien for this position. Mrs. Knight moved to appoint Wendy O’Brien to Historic District Commission to serve as an alternate. Mr. Clukey seconded. The motion passed 3-0.
*** SIGN APPOINTMENT FOR ZBA MEMBER: Signed
*** DISCUSS REQUISITION FROM POLICE CHIEF: This is for a seminar for Lenny DiSalvo for $550 for interviewing and investigation techniques. Approved
*** RESIGNATION OF CODE ENFORCMENT OFFICER: Kevin Parker has resigned effective March 1, 2003. Mrs. Silverman moved to accept this resignation, Mr. Clukey seconded. The motion passed 3-0.
*** SIGN CORRECTIVE DEED FOR WELCH PROPERTY: Three selectmen signed this deed and Mrs. Wright only notarized two. The board signed the corrective deed.
*** REVIEW MS5: Reviewed
*** REVIEW LETTER FROM WILLIAM MCCANN
Re: Tax Map 37 Lot 06: They have two lots and they are questioning why their value is higher than someone with the same amount of land for a single lot. Mrs. Thompson wrote a letter of explanation. The board voted 3-0 to deny the abatement application.
*** REVIEW LETTER FROM MARY GILMORE: Reviewed.
*** REVIEW LETTER FROM FITZWILLIAM BAPTIST CHURCH: Reviewed
*** EMPLOYEE EVALUATION – NON-PUBLIC SESSION
*** Reminder: Deliberative session for school budget on Saturday Feb.1st at 10am
*** REGIONAL DINNER ATTENDANCE – MARCH 25th
Mr. Clukey, Mrs. Thompson and Mrs. Favreau will attend
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGNED:
· Minutes
· Correspondence
· Payroll and Accounts payable manifests
There being no further business, Mrs. Silverman adjourned the meeting at 9:45 PM.
Respectfully Submitted,
Debbie Favreau
Administrative Assistant
Board of Selectmen
Susan S. Silverman, Chmn.
Andrew D. Clukey
Joan Knight
Board of Selectmen
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