BOARD MEETING MINUTES
October 22, 2003
Selectmen Present: Mrs. Silverman, Mrs. Knight and Mr. Clukey
Mrs. Knight opened the meeting at 7:00 PM.
PRIMARY:
*** QUESTION REGARDING REQUEST FOR AUDIO TAPE OF PLANNING BOARD MEETING: An individual has requested a copy of this tape. Mrs. Silverman stated that we are not required to provide this. We will provide a copy of the minutes of this meeting. Mrs. Silverman reviewed the right to know law. They are public records if they wish to record this they can, we do not have to provide the tape.
*** DISCUSS DISCRETIONARY EASEMENTS : Mrs. Thompson is still waiting for this information from Warren Hall. Mrs. Thompson will contact Mr. Hall and let him know that we would like this information back. Mr. Clukey will complete this task. We also need to schedule a meeting to discuss the Code Enforcement position with him.
*** REVIEW COPY OF LETTER SENT TO ANIMAL CONTROL OFFICER: This is a letter with regard to two dogs running loose on Fullam Hill Road. This is a copy of a letter that was sent to animal control. We will ask Chief Newton to send us a copy of the letter of response.
*** DISCUSS RELEASE OF LEIN – KEILIG: Mrs. Thompson is not
able to locate any Selectmen’s Minutes from the 1970’s to research this
information. Mrs. Silverman moved to release this lien due to lack of
information, Mr. Clukey seconded, the motion passed 3-0.
*** DISCUSS BUILDING PERMIT – MAP 03 LOT 32-03:
*** EMPLOYEE EVALUATION – NON-PUBLIC SESSION:
At 7:20pm, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mrs. Silverman – yes, Mr. Clukey –
yes, Mrs. Knight – yes.
At 7:25pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** REVIEW LETTER/EMAIL FROM MEL SCHUPACK: Mr.
Schupack has sent a letter with regard to his concerns pertaining to
historic homes and assessments.
*** MEETING REGARDING TRANSPORTATION ISSUES IN THE EVENT OF A SMALLPOX EVENT – November 13 1pm and 6pm:
This is the second phase of the plan for a mass vaccination effort in the case of a small pox event. This meeting is to address getting a large number of people on the roads in the event of this need. We will ask Wendy Carney to attend this meeting.
*** FIREWARDS AND POLICE CHIEF WILL PROCEED WITH OBTAINING PLAN FOR PUBLIC SAFETY BUILDING ADDITION: The Firewards and Chief Newton would like to proceed with this plan.
*** REVIEW NEWSLETTER ARTICLES FOR NOVEMBER: Reviewed
*** REVIEW HIGHWAY BLOCK GRANT AID 2003/2004: Reviewed
*** REVIEW TREASURER’S REPORT FOR SEPTEMBER: Reviewed
*** ENROLLMENT IN HOUSEHOLD HAZARDOUS WASTE COLLECTION DAYS WITH KEENE AND SURROUNDING TOWNS: Reviewed. The board would like to run this list in the newsletter.
*** LETTER FROM DES REGARDING SITE SPECIFIC PERMIT ON MAP 15 LOT 57-01: This is a letter that came from DES that was in Jane’s office which she did not find until after the deadline to comment on this application. Mrs. Knight stated that this group met with the Planning Board last evening and presented a plan for eight single houses in a condo setup. Three acres of this seven-acre lot is wetlands. The Planning Board will request that Southwest Region Planning Commission review this plan.
They submitted an alternate plan, which would include 4 duplexes on this property.
*** REVIEW COMMUNITY NEEDS ASSESSMENT SENT TO RESIDENTS AROUND TROY MILLS LANDFILL: This is a survey from the Department of Health and Human Services.
*** UPDATE ON SPRINKLER PROJECT AND HANDICAP RAMP:
Gene has put the pipe into the building. Hampshire Fire was in last week developing the final plans. They are trying to figure out how to sprinkler the tower. We have to provide some hookup for the fire department. They will be on the side of the building and the fire station. Amer electric was in this week. They have installed a new panel in the hallway. Mrs. Thompson spoke with them with regard to a maintenance agreement. He stated that they charge $65.00 to test the system. We determine how often they test.
The handicap ramp will be operational as of tomorrow.
*** DISCUSS SELECTMEN MEETINGS IN NOVEMBER AND DECEMBER: Thursday, November 27 is Thanksgiving the board does not usually meet the Wednesday before. The board will meet on Monday November 24 at 7:00. Mrs. Silverman will not be here Wednesday November 5. The board will discuss Christmas week to determine if we will meet this week. The board will meet Monday December 29 at 7:00.
*** ZBA: Mrs. Silverman reminded the board that they need to appoint ZBA members. She would like to determine if they are changing the night of their meeting.
CEMETERY REQUISITIONS
$439.00 for a trimmer. This was budgeted for.
$225.00 for ramps for loading equipment into truck.
Mrs. Knight moved to approve, Mr. Clukey seconded. The motion passed 3-0.
*** SUMMER ROADS: The board will view these roads at 2:00 Sunday.
*** CLEANING: Mrs. Thompson spoke with Lisa Pelkey with regard to cleaning. She estimates 4 hours for cleaning the Town Hall and the Library. She has submitted a proposal for $100 a week. She has not been able to get into the public safety building. Mrs. Thompson has asked her to submit a proposal once she views the public safety building. Mrs. Silverman would like a proposal submitted by F-N-M.
*** EMPLOYEE EVALUATION – NON-PUBLIC SESSION
At 8:45pm, Mr. Clukey made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The motion passed 3-0. Roll Call Vote; Mrs. Silverman – yes, Mr. Clukey – yes, Mrs. Knight – yes.
At 9:03pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The motion passed
3-0.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:03 PM, Mrs. Silverman made a motion to adjourn. Mr. Clukey seconded and the motion passed 3-0.
Submitted by:
Debbie Favreau
Administrative Assistant
Susan S. Silverman, Chairman
Joan Knight
Andrew D. Clukey
Board of Selectmen
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