BOARD MEETING MINUTES
November 12, 2003
Selectmen Present: Mrs. Silverman, Mrs. Knight and Mr. Clukey
Mrs. Knight opened the meeting at 7:00 PM.
PRIMARY:
8:00 MEET WITH RECREATION DEPARTMENT
· Discussion of 2004 operating budget, 2004 capital projects budget and CIP: Kerry Bluhm, Bill VanValkenburg, Terry Robbits, Wendy Martel and Kathy Stark met with the board. Brian Gill stated that the recreation department is not starting up any new programs they are maintaining what they have.
Brian Gill stated that they had wanted to hire Bob Brown to do a plan for the ballfield. He was not able to complete this project but did some preliminary work, which he did not charge for. They received recommendations from UNH with regard to placing loam and seeding the area. They will have two phases of this project. Establishing grass and then the second phase adding the ballfield. John Holman, Park Construction and VanDyke Construction have been asked to submit a proposal. Van Dyke was not interested in providing a quote. Mrs. Stark has not heard from the other companies. Mr. Gill suggested they contact SUR and Hutter Construction. Hutter Construction came out last week to look at the project. He stated that they would have figures by the end of
next week. Mrs. Stark is meeting with SUR Thursday. Brian Gill stated that they are worried about the entrance and exit onto Rt. 12. They have an engineering plan that has a wide entrance. Mrs. Silverman questioned if this field would be used for summer rec. Mrs. Stark stated that they could not use this unless there was shelter there.
Mrs. Silverman questioned what the relationship is between the school and the department. Brian Gill stated that they couldn’t store equipment there for volleyball. Brian Gill stated that they have accommodated them. Mrs. Silverman stated that she feels the aerobic program should be held at Emerson due to the parking at the Town Hall and the wear and tear on the building. Mrs. Stark stated that they are only allowed one key, which presents a problem. Mrs. Silverman feels that the commission should request an additional key.
Mrs. Stark stated that they need to replace the roof at the pole barn. There are some serious leaks. They have received a quote for a metal roof with an underlayment in the amount of $13,200. Mrs. Stark stated that this roof needs to be repaired and the amount of water that runs off the roof addressed prior to working on the landscaping plan.
8:30 MEET WITH BETTY BOUCHER
· Business sign: Mr. & Mrs. Boucher met with the board. Mrs. Boucher stated that they would like permission to put a temporary sign on the land the town owns by the Inn. Mrs. Silverman stated that off site signs are prohibited by town ordinance. Mrs. Boucher stated that there are a number of people that would not know of her business if this sign were not placed there. Mr. Boucher stated that he spoke Tom Parker with regard to this a few years ago and he stated that he did not have any objection. Mrs. Knight stated that the town ordinance has been in place since 1999. Mrs. Boucher questioned if
there was any way she could be allowed to put the sign up this year for her open house the weekend before Thanksgiving and the weekend after. Mrs. Knight stated that it is a difficult thing for them to say no, but they must enforce the ordinance that we have.
Mrs. Boucher questioned the road that runs through their property. She was under the impression that this road was a Class VI road, but our map indicates a discontinued road. Mrs. Silverman stated that we would need to research this.
*** REVIEW PETITION AND POLE LICENSE: Mr. Clukey moved to approve, Mrs. Silverman seconded. The motion passed 3-0.
*** DETERMINE MARKET VALUE FOR LAND COMING OUT OF CURRENT USE – MAP 07, 02-02: This is for an 18-acre parcel that is being built on. 2.25 acres are coming out of current use. Mrs. Silverman moved to assess this at $26,000 Mr. Clukey seconded. The motion passed 3-0.
*** NON-PUBLIC SESSION – PENDING LITIGATION
At 7:40 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mrs. Silverman – yes, Mr. Clukey –
yes, Mrs. Knight – yes.
At 7:45 pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** NON-PUBLIC SESSION – EMPLOYEE EVALUATION
At 7:45 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mrs. Silverman – yes, Mr. Clukey –
yes, Mrs. Knight – yes.
At 7:50 PM. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** NON-PUBLIC SESSION – EMPLOYEE EVALUATION
At 7:50 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mrs. Silverman – yes, Mr. Clukey –
yes, Mrs. Knight – yes.
At 7:55 PM. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** REVIEW BUDGETS: Mrs. Knight went through the submitted budgets. We are missing Highway, Solid Waste, Police, and Library budgets. Mrs. Knight stated that she would attend next week’s budget meeting. Mrs. Silverman stated the she cannot attend these meetings until after December 18. The board reviewed the recreation department budget.
Mrs. Thompson stated that Chief Prigge spoke with her with regard to setting up an expendable trust for the purchase of gear and minitors. Mrs. Silverman does not feel that she would support this. Mrs. Thompson stated that gear is really not a capital expense.
The board added $4000 to the welfare budget from what Wendy Carney submitted.
Mrs. Knight received a call from a resident concerned that we would be expanding building permits on Brigham Hill Road since the board allowed a building permit to Gene Cuomo. Mr. Cuomo’s lot has at least 50’ of road frontage on the town maintained portion of Brigham Hill Road. Mrs. Knight questioned if we were to put the issue with regard to Class V to Class VI roads on the warrant when would we have to have all of the information completed by. Mrs. Thompson stated that we would have to hold public hearings by the beginning of February. Mrs. Knight would like to speak with Gene Cuomo with regard to this issue next week.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:15 PM, Mrs. Silverman made a motion to adjourn. Mr. Clukey seconded and the motion passed 3-0.
Submitted by:
Debbie Favreau
Administrative Assistant Joan Knight, Chairman
Susan Silverman
Andrew D. Clukey
Board of Selectmen
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