BOARD MEETING MINUTES
December 17, 2003
Members Present: Andrew Clukey, Susan Silverman and Joan Knight
Mrs. Knight opened the meeting at 7:00 PM
PRIMARY:
7:15 MEET WITH CHIEF BRUCE NEWTON
· Discuss building project for 2004: Mrs. Knight questioned Chief Newton if he is happy with the plan for the addition to the fire Station. She questioned if this plan gives enough room to the police department for the future. Mrs. Knight questioned if the training room is intended for both the police and fire department. Chief Newton stated that was not his understanding. Mrs. Knight stated that before we go before the budget committee they need to know space wise how this is going to be used. She questioned how Chief Newton feels we should present this and fund this. Chief Newton stated that this plan allows all of the
cars to be under cover and allows some storage space. Mrs. Knight stated that Chief Newton and the firewards need to meet with regard to this plan. Mrs. Silverman suggested Lenny DiSalvo meet with Chief Newton along with Wendy Carney and Ed Mattson. Mrs. Silverman stated that until the board feels that all of the questions are worked out among the Firewards and Chief Newton the board cannot go forward with this project. Mrs. Silverman would like to meet with Chief Newton the first week in January to discuss this plan.
· Review status of 2003 budget and expenditures: Mrs. Thompson submitted a list of expenditures to the Selectmen for the police department. It appears that this budget will be overspent. He has approximately $4000 left and his average payroll is $2800 per week with two weeks left to pay. Mrs. Thompson reviewed Chief Newton’s submitted budget for last year. He has gone over on the amount he budgeted for overtime. He had also budgeted $700 for equipment purchase and spent $2700. He budget $3000 for uniforms and spend $5700. Mrs. Silverman would like to review the
approved purchase requisitions. Mrs. Knight questioned Chief Newton if he has budgeted differently for next year. Chief Newton stated that there were some unforeseen expenses this year, Cory Tommila was out with his shoulder injury, the added expense for the setup of the new cruiser. One of the expenses is for special detail, which we have a grant that offsets this, but this still reflects as an expenditure in his budget. Mrs. Knight stated that Chief Newton should review his budget for next year and make sure that he has budgeted enough to cover his expense. Mrs. Thompson noted that the budget committee cut out $10,000 from the budget Chief Newton submitted. Mrs. Thompson questioned how much it cost to outfit a new officer. Chief Newton stated approximately $1000.
· Resignation of Patrolman Jeremy Knowlton: Jeremy is moving to the Orlando Florida area. He will remain on the force until January 30, 2004. He has some cases that need to be finished.
7:50 MEET WITH CARMEN YON, CONSERVATION COMMITTEE MEMBER
· Discuss putting an article on the 2004 warrant to increase the amount from land use change tax to 50%: Mrs. Metzger stated that they would like the Selectmen to place this article on the Warrant. They have a number of projects they would like to complete; all of the land we own surveyed, they would like to get ariel photos done, they have a committee that is working on putting out a brochure about the trails. They would like to update the natural resource plan. They would also like this money available if land came up for purchase. Mrs. Silverman questioned what their goal is. Mrs. Metzger stated that they are trying to
get contiguous pieces of land in order to promote wildlife. Mrs. Metzger stated that 128 towns have current use and only 6 of them have 25% the rest have 50% or higher.
Mrs. Metzger stated that the Conservation Commission would like to work more closely with the Planning Board. Mrs. Silverman would like the Conservation Commission when considering natural resources, to look at the quarry land. Carmen Yon stated that when they go to purchase a piece of property they would need to pull together other resources.
*** REVIEW LETTER FROM DEAN FAUCHER: Reviewed
*** REVIEW JANUARY THROUGH NOVEMBER EXPENDITURE AND REVENUE REPORTS: Reviewed
*** DISCUSS LETTER FROM MRSD TREASURER
· Request for remaining balance due the school to be made in 4 payments instead of 6: Mrs. Silverman stated that she does not feel that we are required to do this by law. Mrs. Thompson spoke with Beth Fox, she contacted Maura Caroll to see if they have changed the way the school receives their adequacy grant money. She stated that they get all of their money by April. The board will not agree to make this payment in 4 payments. We will be splitting the remaining balance among 6 payments. Mrs. Thompson will draft a letter.
*** DISCUSS CHANGE OF ASSESSMENT FOR TAX MAP 37 LOT 01 TO REFLECT NO ROAD FRONTAGE: Once we made the change for the boundaries of this lot it does not have road frontage which make this unbuildable, which dramatically reduces the assessment. Mrs. Silverman moved make these changes.
*** REVIEW FINAL INVOICES FROM HE BERGERON: Mr. Clukey moved to approve payment, Mrs. Knight seconded. The motion passed 3-0.
*** DISCUSS LETTER FROM LOIS KELLY REGARDING ADDITIONAL TIME TO GET RID OF LLAMAS: Mrs. Kelly is asking for an extension to remove the Llamas from her property. She has not been able to place them elsewhere. She will be putting her house on the market. The board would like to write a letter stating we will give a two-week extension, she needs to pursue the places that the State vet suggested placing them. The board questioned if she could board them at Turtle Rock Rescue. Mrs. Silverman stated that we would need to enforce this if the animals are not removed.
*** REVIEW PRELIMINARY ASSESSMENT MARKET RATIO REPORTS: Reviewed
*** REVIEW NOVEMBER TREASURER’S REPORT: Reviewed
*** UPDATE ON SPRINKLER PROJECT: They delivered the pipes. They will start in the tower and work their way down. Mrs. Thompson received a price of $4000 for the painting on the pipes for next year.
*** REVIEW LETTER FROM DOT REGARDING FINAL INVOICE FOR BRIDGE PROJECT: We were able to apply in kind work, we owe $891.00
*** DRIVEWAY PERMIT FOR SPICER: This is for a temporary driveway permit for logging access.
*** REVIEW BULLETINS REGARDING INFUENZA UPDATE FROM STATE OF NH DEPT. OF HEALTH AND HUMAN SERVICES: Reviewed
*** ABATEMENT AND CHARITIBLE EXEMPTION APPLICATIONS RECEIVED: This is for the Veteran’s Home. Mrs. Thompson does not feel that the abatement application is complete. We will write to her and state that these applications are not complete.
*** TOWN ADMINISTRATOR VACATION DAY REQUEST: Approved
*** 2004 BUDGET – 2004 CAPITAL PROJECTS: Mrs. Knight questioned if the money that has been put aside for the police garage can be used for the addition to the fire station. Mrs. Silverman feels that we need to put the money in the operating budget for the sales study. Mrs. Silverman would like Mrs. Thompson to research the options of paying for the police garage. Mrs. Thompson stated that she spoke with Citizens Bank borrowing $150,000 over 5 years, is $35,800 in the first year, the last year $30,170 , for a total cost of $167610 this is at 3.9%. 8 years would be a total cost of $179,566 at 3.08% .
Mrs. Knight feels that the training room should be designated for all town departments. Mrs. Thompson stated that if we are going to borrow, we would need to hold a public hearing.
*** NON-PUBLIC SESSION – WORK ON PERSONNEL EVALUATIONS: 9:12 –9:20
*** PLANNING BOARD: Russell Raitto met with the Planning Board, they have revised their plan for seven houses. Eric Twarg will write on the map that they completed a disclaimer that this is not to be used as a zoning map.
The Planning Board is frustrated that departments have not submitted completed CIP. They feel there should be come enforcement and if a department does not submit a plan, then the project should not be supported.
*** December 22: The board will meet at 5:00. December 29 the board will meet at 5:30.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:20 PM, Mrs. Silverman made a motion to adjourn. Mr. Clukey seconded and the motion passed 3-0.
Submitted by:
Debbie Favreau
Administrative Assistant
Joan Knight, Chairman
Andrew D. Clukey
Susan S. Silverman
Board of Selectmen
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