BOARD MEETING AGENDA
December 29, 2003
Selectmen Present: Mrs. Knight, Mrs. Silverman and Mr. Clukey
At 5:45pm, Mrs. Knight opened the meeting.
PRIMARY:
*** SIGN CHESHIRE MEDICAL CENTER AGREEMENTS
Mrs. Silverman made a motion to sign the agreements. Mr. Clukey seconded and the motion passed 3-0. Mrs. Knight signed as the chairman.
*** DECIDE ON ATTENDANCE – REGIONAL SELECTMEN’S MEETING 1/17/04
Mrs. Knight and Mrs. Silverman will attend.
*** DISCUSS REQUEST TO ABATE PROPERTY TAX INTEREST
Mr. Bailey was leasing the building and owned the land. When he completed the lease last year, he said he provided Mrs. Wright with the paperwork to change the ownership to him. Mrs. Wright said she did not receive any information regarding ownership change therefore she continued to send the property tax bill for the building to Telmark. When Mr. Bailey called Mrs. Wright a few weeks ago and asked if all the taxes were paid she said yes because all the property in Mr. Bailey’s name was paid. Mr. Bailey discovered that although Telmark had received the first and second issue tax bill, they had not paid it or forwarded it to Mr. Bailey. Therefore the taxes hadn’t been paid and interest was accrued. Mr. Bailey is asking the selectmen to abate
the interest. Mrs. Silverman made a motion to abate the interest. Mrs. Knight seconded and the motion passed 3-0.
*** YEAR END – TRANSFERS AND CARRY FORWARDS
Mrs. Silverman made a motion to carry forward the unspent money from article 9 – Road Repairs. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to carry forward the unspent money from article 12 – Alarm System. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to carry forward the unspent money from article 13 – Sprinkler System. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to carry forward the unspent money from article 14 – painting in the upper hall. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to carry forward the unspent money from article 17 – Pine Grove Expansion. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to carry forward the unspent money from article 20 – Generator. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to carry forward the unspent money from article 21 – Master Plan. Mr. Clukey seconded and the motion passed 3-0.
Mrs. Silverman made a motion to transfer money from the TANS account to offset shortages in the general government buildings budget, police budget, welfare budget, patriotic purposes budget, parks and recreation budget and the public safety building well project. Mr. Clukey seconded and the motion passed 3-0.
*** 2004 BUDGET – 2004 CAPITAL PROJECTS
The selectmen discussed some of the operating budgets. Mrs. Knight said that she is concerned that the police budget doesn’t have enough money in it to cover extra personnel expense in the event that one of the officers is out of work for a while, like what happened this year.
The selectmen discussed the warrant article they are planning to put up for a vote at the 2004 meeting to split the offices of Town Clerk and Tax Collector. The board talked about the number of hours we are open and how many hours these employees would work. They also discussed the deputy tax collector and deputy town clerk positions. Almost all of the towns around Fitzwilliam do not have deputies. Mrs. Thompson will do some research on this and report back to the board.
The board looked at the planning and zoning budgets. Mrs. Knight said that the biggest part of the $11,000 increase is in salary and benefits. The planning board is looking to increase the Land Use AA hours from 35 per week to 40 per week. They have increased consultant services to $2,500 from $1,000 and spent $170 in 2003. Mrs. Silverman said that this is in case they have a big subdivision come before the board.
The board discussed various capital projects. The recreation director submitted an estimate from SUR Construction for phase one of the ballfield plan in the amount of $79,500. The board tentatively decided to make the article $80,000. The phase two amount is $24,000 and we have about $29,000 in the ballfield expendable trust.
Mrs. Thompson talked to the painter who gave her a price on painting the sprinkler pipes in the town hall to see what it would cost to have the plaster patching done. The estimate was $1,000. The board will put $6000 in for this article.
The board noted that we carried cemetery expansion money forward into 2004 in the amount of $3,305. They will look to decrease the amount the cemetery is asking for this year for this project by that amount.
Mrs. Silverman asked what caused the general government buildings budget to be overspent. Mrs. Thompson said that there were unexpected repair and maintenance items – electrical work at the public safety building, furnace repair at the town hall, lightening strike at the town hall and cleaning the duct work at the town hall. Mrs. Silverman would like a list of these for when the selectmen meet with the budget committee on January 15th.
*** NON-PUBLIC SESSION – PERSONNEL EVALUATION
At 7:45pm Mrs. Knight made a motion to go into non-public session under RSA under RSA 91A: 3 II (a) to discuss personnel. Mr. Clukey seconded and the motion passed 3-0. Roll Call Vote: Mrs. Knight – yes, Mrs. Silverman – yes, Mr. Clukey – yes.
At 8:10pm Mrs. Knight made a motion to go out of non-public session. Mrs. Silverman seconded and the motion passed 3-0. Roll Call Vote: Mrs. Knight – yes, Mr. Clukey – yes, Mrs. Silverman – yes.
The board would like to meet with Warren Hall next Wednesday.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGNED:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 8:15pm Mrs. Silverman made a motion to adjourn. Mr. Clukey seconded and the motion passed 3-0.
Submitted by:
Paula Thompson
Town Administrator Joan Knight, Chairman
Andrew D. Clukey
Susan S. Silverman
Board of Selectmen
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