BOARD MEETING MINUTES
December 6, 2006
Selectmen Present: Thomas Parker, Chmn. , Michael Methe & Carmen Yon
Chairman Thomas Parker opened the meeting at 6:45 PM.
PRIMARY:
7:00 MEET WITH GUS HOYLAND : Mr. Methe stated that the board would like to hire a town hall agent. Mr.
Methe stated that there are barrels in the Depot and Common that they would like emptied. Also they
would like someone available to clean the town hall, public safety building and maintenance of the
buildings. Mr. Hoyland stated that the only issue he has is that he and Martin Rocheleau do not get along,
and he is concerned with the trash that he would be bringing. Mr. Methe stated that he would take care of
this. Mr. Hoyland questioned if his son-in-law could do this work if he was not available. Mr. Parker
stated that would not be a problem, he would have to complete the employment paperwork. Mr. Parker
stated that he would need to keep track of his mileage. Mr. Methe feels that the floors in the upper town
hall will need to be cleaned on a weekly basis. Mr. Hoyland will get back to us in a week. This would
not include cleaning the lower hall.
7:30 MEET WITH MALCOLM KATZ
Re: George Patten Building Permit: Mr. Katz stated that the upper area is a storage loft. It has a seven foot clearance to the ridge pole and then slops from there. The floor plan footprint is the exact same as is there now. There is no expansion of the footprint. Over the kitchen and bathroom is the storage loft, there is no access. The window above there is for light. The existing storage is 10’x20’, the storage in the new unit is less then that. Mr. Parker questioned the pitch now, it is about 7’. Mr. Parker questioned the sewerage there. There is a
storage tank installed in about 1991. The Board of Selectmen issued this building permit.
7:45
NON-PUBLIC WELFARE ISSUE
At 7:40 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe – Yes, Mr.
Yon - yes.
At 7:50 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0
8:00 MEET WITH RECREATION COMMISSION : Recreation Commission members Wendy Martel, William Van Valkenburg, Terry Robbits and Mat Governor and Recreation Director, Kathy Stark met with the board. Mr. Parker questioned if the ballfield on Rt. 12 is still a project the commission is interested in completing. Mr. VanValkenburg stated that there was a lot more participation in the softball and baseball program when this project started. The baseball program has merged with the Swanzey call Ripken league. Mr. Parker stated that when he originally started this project, there was enough money to complete this field. For some reason it was never finished. Mrs. Martel stated that they have more active
projects then they have ever, they are seeing different interests and groups. Mr. Parker stated that he would propose voting at town meeting to change this ballfield fund to a fund for other recreation purposes. Mrs. Stark suggested looking into improving the field at Emerson School. Mr. Cuomo stated that the way to improve this is to scrape the loam and put in fill, and come in with a lazer grader. Mr. Yon stated that we would need a definitive plan.
Mr. Parker stated that there is a trail on the Filipi lot. He indicated at the Planning Board meeting that he would be willing to allow the town to use.
Mr. Parker is concerned with the summer program. Mrs. Stark came up with figures there are 160 eligible students they average 45 kids, which is about 28%. Mr. Methe feels that voters would have a problem with less than 50% participation. Mrs. Stark stated that the numbers in the past were higher since we were offering this program to non-residents. Mr. Parker questioned if there would be more participation if there were longer hours. He suggested maybe we need to make changes in the program. Mrs. Martel stated that she feels one of the problems was when they lost the swimming for the program. Mrs.
Stark stated that the commission has discussed some changes to make in the program.
Mrs. Stark looked into a volunteer recognition form. She questioned if the board was ready to make this a policy. Mr. Parker stated that the board has not discussed this matter.
8:30 MEET WITH DOROTHY ZUG
Re: Donation of Land Map 13, 05-01: Mrs. Zug stated that she had a call from Maryanne Wenniger and they would like to give the town this piece of property. Mr. Methe questioned if this was both sides of the road or just the east side. Mrs. Zug stated it is the parcel that the beaver pond is on. She questioned if we could complete this prior to the end of the year. Mr. Parker stated that traditionally we have voted on accepting land at town meeting. If we accepted this we would have to have two public hearings and comment from the Planning Board. We would not have time to accomplish this by the end of the year. Mr. Parker stated that if they still wish to do this, then we
would have to have the information by the end of January to put this on the warrant.
*** REVIEW WATER SAMPLE REPORT OF PUBLIC SAFETY BUILDING: The salt contamination in this well is still very high.
*** DISCUSS LETTER FROM MONADNOCK REGIONAL SCHOOL DISTRICT
Re: Annual maintenance expense of emergency notification system: Mr. Yon would like to write
a letter letting them know we have decided not to participate in this system.
*** REVIEW REQUEST FROM PERRY FUND:
NON-PUBLIC WELFARE ISSUE
At 9:12 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe – Yes, Mr.
Yon - yes.
At 9:14 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0
*** DISCUSS TIMBER TAX ASSESSEMENT
Map 11, Lot 08: Location: good
Size: Average
Quality: Average
*** DISCUSS ABATEMENT
Barn Preservation Easement Map 04, Lot 77: The board will give a 50% reduction on the value of the barn
*** HAROLD RAITTO: The board completed a site walk of this property. We will assess one acre of this
parcel as wetland.
*** APPROVE BUILDING PERMIT APPLICATION: Approved
*** DETERMINE CHANGE OF USE ASSESSMENT
Map 10, Lot 68-07: This is 6.28 acres . The lot has been sold. Mr. Methe moved to assess this lot at $60,000, Mr. Yon seconded, the motion passed 3-0.
*** REVIEW REQUEST FOR BAKE SALE : Mr. Yon approved, Mr. Parker seconded, the motion
passed 3-0.
*** DISCUSS QUOTE FOR PAINTING OF SPRINKLER PIPES: Mr. Wright has submitted a quote in the
amount of $1600 to paint the sprinkler pipes in the lower hall, the board approved this expenditure they
would like them painted the same color same as the ceiling.
*** DISCUSS CODE ENFORCEMENT ISSUES:
Francis Hodgeman: Mr. Hodgeman applied for a site plan review and was granted one. We have a complaint from the neighbor with regard to additional junk in his yard. The board would like to send a letter to Mr. Hodgeman stated that he has not complied with condition of the Site Plan Review to run business, in particular parking vehicles and the two building permits for storage sheds he indicated that he would apply for. This has been over a year to come in to compliance.
Greg Mattson: Mr. Methe stated that he has not spoken with Mr. Mattson as of yet. Mr. Sweeney stated that Mr. Mattson indicated to him that this is temporary. Mr. Sweeney stated that temporary structures must meet the setback requirement. Mr. Methe will speak with Mr. Mattson. Mr. Parker questioned if the other junk in the yard is in compliance. Mr. Methe stated that he does not want to have selective enforcement. Mr. Parker stated that if a matter comes to our attention, then we need to look into it.
*** REVIEW BOARD OF AJUSTMENT MEETING MINUTES:
*** REVIEW POLICE LOGS:
*** PLANNING BOARD: The Planning Board is looking into eliminating hammerhead lots. They are also looking into changing the lots north on Rt 12 to zone according to lot lines. The Planning Board is also looking at instituting a new driveway permit ordinance. Mr. Parker feels that the Selectmen should draft a letter with regard to what we feel should be required.
*** MEET WITH KEN ROGERS FROM VISSION APPRAISAL: Mr. Rogers submitted a copy of the new manual. They have added building grades, antique appeal factors, neighborhoods. This is documentation of how they have arrived at these factors. They have taken the building off the sale to determine the value for the land. This will help determine if we need to reclassify any neighborhoods. The appeal factors came from the appraisers that viewed the houses in the field. Mr. Rogers stated that he might have called all of the antique homes antiques and then adjusted through the grading. Usually in antiques they are looking
for original flooring, original moldings so that the characteristics are intact. Mr. Parker stated that the question is how the appeal factor was determined for individual houses. Mrs. Thompson stated that there needs to be a descriptive narrative for each appeal factor. Mr. Methe stated that if we cannot satisfy the narrative description then we are going to continue to have problems. Mr. Parker stated that people need to feel that they are being taxed fairly and properly. He does not feel that the assessments are as far off as is being made, but we do need to have justification. Mr. Rogers stated that he will request Mr. Arnold type a narrative for the appeal factors. Mr. Parker stated that we need to revisit the location adjustment factor. There was an inconsistency. Mr. Parker stated that he feels we need to look at the land factors on Laurel Lake. Mr. Rogers stated that he does the neighborhood factor
differently then Dave Arnold. He ties the neighborhood to the back land. Mr. Methe feels that Laurel Lake should all be the same neighborhood, but with different site adjustments. Mr. Rogers stated that you also have to explain values through sales. He feels we should start broad and go no more then you have to when looking at neighborhoods.
Mr. Methe stated that we have not heard an answer with regard to the outstanding bill. He feels that the representation should be up to Vision since it was a lack of documentation.
Mr. Yon feels that we should send the new documentation to the BTLA with a letter of the additional documentation that will be forthcoming.
*** HIGHWAY DEPARTMENT PURCHASES
Windows in office: Replace with new this has been budgeted for Mr. Cuomo is estimating this cost
of about $1000: approved
Spot Chains: This is for the ’97 International truck - $1450.00 - approved
Cover for 1997 International Truck: a new law requires us to tarp loads when not in town. This is
in the amount of $1500. – approved
*** CONSERVATION BILL – EASEMENT: Mr. Yon moved to approve, Mr. Methe stated that he does not feel that we have a choice. Mr. Yon stated that our policy does not indicate that all purchases have to be approved by the board. Mr. Methe feels that this policy needs to be change.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
The board adjourned at 9:20 and will reconvene in the morning. Mr. Methe moved to adjourn, the motion was seconded by Mr. Yon, the motion passed 3-0.
The board reconvened at 9:30 on December 7, 2006, Mr. Methe moved to adjourn at 12:15 PM, the motion was seconded by Mr. Yon, the motion passed 3-0.
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