BOARD MEETING MINUTES
January 10, 2007
Selectmen Present: Thomas Parker, Chmn. , Michael Methe & Carmen Yon
Chairman Thomas Parker opened the meeting at 9:00 AM.
PRIMARY:
*** GRETCHEN WITTONBORG MET WITH THE BOARD: Mrs. Wittonborg met with the board she stated
that she will be filing a motion with the Board of Tax and Land Appeals to submit the letters David Green has drafted. Mr. Parker stated that the board needs to respond to Mr. Green with regard removing the appeal factor. There is a difference between the appeal factor and the location. The problem with the location is that they were not consistently being applied across the board in the community. While Mr. Parker agrees that Vision has not provided the adequate information to explain to the people how they came up with the factor it has been uniformly applied where it should. Mrs. Wittenborg stated that their sole purpose is to make sure that information goes into the BTLA to give the Selectmen the ability to fix what is wrong in a comprehensive way. If the decision does not reach this goal, they
may have to go up on appeal. Mr. Methe feels that all documentation should be allowed in. Mr. Parker is concerned that the board is going to need assistance from a qualified assessor, they are very concerned that we will not be able to get money appropriated for this purpose. Mr. Gibney from the State has indicated that their job was to make sure that the appraisal company adhered to the contract, not to confirm the appraisal values. Mr. Methe stated that the board has a good idea of what has to be done, he feels that the documentation Vision has provided is very vague. He feels that the information needs to be in layman’s terms so that the average person can interpret the information. Mrs. Wittenborg questioned when the data was collected for the antique features. Mrs. Thompson stated in 2005. We do have a few cards that have notes of antique appeal not all of them. Mrs. Wittonborg stated that a lot of the
homes with antique appeal do not match the description in the manual with the features that are actually in the house.
*** REVIEW ELDERLY EXEMPTION APPLICATION – NON-PUBLIC SESSION
At 9:45 AM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe – Yes,
Mr. Yon - yes.
At 9:55 AM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0
*** DISCUSS TOWN HALL AGENT POSITION: Mr. Hoyland does not have insurance coverage and has
indicated that the cost would be too high to purchase this. The only way to hire him is as an employee.
Mr. Methe feels that we need to advertise this position as an independent contractor.
*** REVIEW COPIES OF DOCUMENTS FORWARDED TO BLTA BY PETITIONERS: Reviewed. Mr. Yon
feels that we need to let the BTLA respond to these letters.
*** INVOICE FROM SOUTHWEST REGION PLANNING COMMISSION: This was for a map for the
community forum they only have $50.00 in their account. Mr. Parker moved to charge the remainder to
the Planning Board, Mr. Yon seconded, the motion passed 3-0.
*** REQUISITION FROM POLICE CHIEF FOR TACTICAL SHOOTING INSTRUCTOR CLASS: This is only
the cost of the class. This does not include cost for meals and expenses. Mr. Yon questioned if Mr.
Cavanaugh is teaching at other towns. Mr. Yon does not feel that this benefits our own police force. Mr.
Methe moved to deny this, the motion was seconded by Mr. Yon, the motion passed 3-0.
*** LETTER FROM SUPERVISIORS OF THE CHECKLIST REGARDING THIRD SUPERVISION
POSITION: They are requesting that Natasha Michaelson be appointed to fill the vacant Supervisor
position. The board agreed.
*** WARRANT ARTICLE DRAFT FOR VILLAGE WATER DISTRICT: Mr. Yon moved to include this article
on the warrant, Mr. Methe seconded, the motion passed 3-0.
*** MEMO REGARDING SICK PAY OVER 240 HOURS FOR TWO EMPLOYEES: Mr. Methe recommends
making payment to these employees. Mrs. Thompson stated that there is a trend among businesses to
not have sick time, but earned time where employees can use the earned time how they wish.
*** UPDATE ON DWINELL LAWSUIT: Reviewed
*** DHHS MEMO: Reviewed
*** REVIEW DOCKET SHEET: Reviewed
*** PUBLIC NOTICE OF PLANNING BOARD PUBLIC HEARINGS REGARDING ZONING CHANGES:
Reviewed
*** FYI – AUDITORS HERE ON TUESDAY JANUARY 16, 2007:
*** DISCUSS 2007 BUDGET AND WARRANT: no discussion
*** DETERMINE MARKET VALUE OF MAP 11 LOT 02-01: no action
*** LETTER FROM DEBBIE FAVREAU: no action
*** ABATEMENT APPLICATION – MAP 11 LOT 02-01: no action
*** LETTER FROM DAVID GREEN:
*** BUSSIERE: We have no proof that he is running a business. Mr. Parker feels that we should send a
letter to Mr. Muller and state that we have issued a cease and desist on the other two complaints, we
only have suspicion that Mr. Bussiere is selling cars, there is no evidence, if he can provide evidence to
this effect we will pursue.
*** APPRAISIAL COMPANIES: The board would like a quote using the Vision program and making
corrections and one for a complete revaluation. Mrs. Thompson spoke with Gary Fields at Vision with
regard to the cost for making some corrections with regard to neighborhoods and site adjustments. He
quoted $1000 a day. They do feel that the bill of $4,000 stands for the work for the BTLA. Mr. Yon
moved to make payment in the amount of $4000, the motion was seconded by Mr. Methe, the motion
passed 3-0.
**** OLD VILLAGE FIRE STATION SIGN: Mr. Prigge questioned if the board had any problem with him
having this sign. Mr. Parker feels that we should see if the historic society wants it, Mr. Methe feels
that it should be refurbished and put on the building.
*** NEWSLETTER: Mr. Parker stated that there were evening courses offered in the newsletter for
emergency medical by the Fitzwilliam Fire Dept, Inc. and Zodiac Safety Services. These are being held
at the fire department. Mr. Parker would like to send a letter to the firewards requesting they meet with
the board and explain this situation. The board is concerned with the liability for these classes. Mr.
Methe moved that we write to them and state that these classes should not be held until the board has
the questions answered that they have, Mr. Parker seconded, the motion passed 3-0.
*** BUILDING PERMITS
Lombard: approved
Howe: approved
*** OFFICE PROCEDURES: Mr. Parker would like to take some steps to streamline the operation of the
office. He would like to make sure that all correspondence is signed as soon as possible and when the
third person signs this it is given to Mrs. Thompson. Mr. Yon also feels that when the third person
signs the payroll and check manifest they are pulled out. Mr. Parker would like nothing to remain in the
priority file unless the board needs to act on something in the future. Mr. Parker would like a listing of
all the files that we have of minutes, newsletters, etc. Mr. Parker would like a correspondence file with
a copy of anything that goes out of the Board of Selectmen’s office, with no paperwork
that stays in this for more than two weeks as well as any incoming mail. Mrs. Thompson stated
that most everything that comes in goes in the folder. Mr. Parker is concerned that the budgets for the
Executive and Government Buildings went to the budget committee without going to Board of
Selectmen first. Mrs. Thompson stated they were in the folder for a couple of weeks. Mr. Parker is
concerned that we have not gotten the Treasurers reports for a few months. He feels that we should
receive these within a reasonable time the following month. Mr. Parker would also like a cash flow
report on a monthly basis. Mr. Parker would like to review our purchasing & personnel policy. He
feels that we should consider that we only offer health insurance to full time 40 hour a week employees.
This would not effect employees that are currently covered under the plan. Mrs. Thompson stated that
there is only one person covered under the health insurance now that falls under 40 hours. Mr. Parker
would like to see a complete listing for our health insurance costs. He would like to know what is being
paid for by the employees. Mr. Parker would like to go over all requirements of what we require for a
building permit and back up with the statues. He would like to set up a system of monitoring
enforcement actions, from the time they are instituted to the time they are completed. Mr. Parker feels
that the map and lot files need to be updated and gone through. Any information that is not pertinent be
removed. Mrs. Thompson stated that this is an enormous job. We can look at folders as we pull
them and review them at that time. Mr. Parker would like a letter written to Mrs. Richardson with
regard to the county budget and the increase. Mr. Parker does not feel that the services we receive
from the county does not warrant the amount we pay. Mr. Parker would like to send a letter to Dave
Green with regard to his request to remove the antique appeals. Mr. Parker stated that this is not the
same case of the location factor. Mr. Parker has computed the COD and mean for recent sales,
COD is 9.93. There are two apartment buildings in this if you remove this is drops this to 6.62 which is
a very good number. Mr. Parker is concerned that the agreed schedule that Chief Newton agreed to is
not being followed. Mr. Parker would like to review the police SOP and weapons policies. Mr. Parker
would like the police schedule prior to the schedule starting as well as weekly activity reports on a
weekly basis. Mr. Parker had a discussion with Mr. Cavanaugh with regard to putting computers in the
cruisers, he indicated that if they had laptops in the vehicles, they would be able to patrol much more.
There is a large fee to upgrade to a multi user. Mr. Parker would like to the board to discuss projects
they should be looking at for the town in the future. He feels we should look at a police building,
municipal building and a community building in the future.
*** The board will start their meeting at 4:00 next Wednesday evening.
7:00PM NON-PUBLIC SESSION – EMPLOYEE EVALUATIONS
At 7:20 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe – Yes, Mr.
Yon - yes.
At 9:10 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
The board adjourned at 12:07 and will reconvene this evening at 7:00pm. Mr. Methe moved to adjourn, the motion was seconded by Mr. Yon, the motion passed 3-0.
The board reconvened at 7:00 Mr. Methe moved to adjourn at 9:10 PM, the motion was seconded by Mr. Yon, the motion passed 3-0.
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