BOARD MEETING MINUTES
January 24, 2007
Selectmen Present: Thomas Parker, Chmn. , Michael Methe & Carmen Yon
Chairman Thomas Parker opened the meeting at 4:00 PM.
PRIMARY:
*** TRAINING: Mrs. Thompson attended a class at Primex with regard to internal controls and
finances. The board would like to meet with all employees with regard to procedures for
handling money. Mrs. Thompson stated that we need to determine a way to handle the concession
stand for the recreation program. Mrs. Thompson feels they need to run an inventory on a weekly basis
to determine if the cash adds up to what was sold. The beginning of the program focused on the
Selectmen’s responsibility with regard to financial matters.
7:10 MEET WITH SUSAN MASSIN, LIBRARY DIRECTOR
· Snow Shoveling: Susan Massin and Dianne Schott met with the board. Mrs. Massin stated that she understands their have been some difficulties finding someone to do the snow shoveling. Mrs. Massin stated that she has a large volume of people going into the library. She has shoveled the paths all weekend. She has gone ahead and hired someone to do the shoveling, she has hired Mark Sweeney. Mr. Parker stated that one problem with Mr. Sweeney is that he plows for the town, he may be plowing during the time that the walkway needs to be shoveled. Mr. Methe feels that there should only be one walkway open at the library. Mr. Parker stated
that Mrs. Massin could go ahead and hire someone.
*** BUILDING PERMITS
· Sanderson – Map 23 Lot 23: approved
*** OCCUPANCY PERMIT
· Baab – Map 10 Lot 68-07: approved. Mr. Yon stated that the Code Enforcement Officer checked the smoke detectors and this is not his authority since we do not have a building inspector.
*** ORDER FROM BTLA REGARDING VIEW FACTOR: Mr. Parker feels we should send a letter stating
that we have committed to put these back in and we are in the process of obtaining prices from appraisal
firms to make sure these are being used in an equitable manner. Mr. Methe feels that we need a good
estimate of the number of parcels in town that have a view.
*** MEMO – CALL FROM ATTORNEY MORRIS: Reviewed
*** PERSONNEL ISSUE:
At 7:45 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe – Yes,
Mr. Yon - yes.
At 8:15 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0
*** VERTERAN’S CREDIT – BESSETTE: Mr. Yon moved to approve, the motion was seconded by Mr.
Methe the motion passed 3-0.
*** ORR & RENO INVOICE: approved
*** EMAIL FROM JENNIFER EBER, ORR & RENO: reviewed
*** REMINDER: ATTORNEY/CLIENT MEETING IN CONCORD TOMORROW 10AM:
*** QUESTION REGARDING ABATEMENT AMOUNT FOR 2006: leave as stands
*** INFO ON GREENWICH FROM FRANK BEQUAERT: reviewed
*** FORESTRY NOTIFICATION – KINGS ARROW TRUST: reviewed
*** WETLANDS PERMIT – PSNH: reviewed
*** PERSONNEL ISSUE:
At 8:15 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe – Yes,
Mr. Yon - yes.
At 8:20 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Yon seconded the motion. The motion passed 3-0
*** SEMINARS/WORKSHOPS
· Municipal Official’s Workshop on Auto Salvage Yards 2/14/07 Keene 9am – 3pm
· Pierce seminar on Business and Ethics – 2/8 and 3/8 Rindge
· PSNH Energy Issues – 2/9 Hillsboro 11:30am
· UNH – Keeping Your Organization Going in an Emergency or Crisis 2/23 New Castle NH
*** Southwest Region Transportation Plan 2007 Update:
*** 2007 BUDGET AND WARRANT: Mr. Methe feels that overtime should be allocated on a quarterly basis.
Mr. Methe would like to move to limit the police department to $1500 per quarter for overtime for the first
six months, the motion was seconded by Mr. Yon, the motion passed 3-0.
Mr. Yon submitted the projected figures for capital items from the CIP committee (see attached). Mr.
Methe stated that if the article to charge for ambulance services passes, we may not need to appropriate
money for the purchase of the ambulance, there will be income generated from this which will offset the
cost of the ambulance purchase.
The board will meet Friday, January 26, 2007 at 8:30 to discuss the budget.
*** TOWN REPORT: Mr. Parker questioned the status of the town report. Mrs. Thompson stated that by the 15th of February everything needs to be to the printer. We have used Athol press for the past few years and she would like to use them again this year. A memo was sent out to employees requesting reports.
*** WATER DISTRICT: Mr. Parker stated that he was contacted by Mrs. Wittenborg who stated that the Water District threatened them that they could take their land by eminent domain. They have a well on their property which an easement was never granted for. The water district has been contacted by DES and was told that this well does not meet the requirements with regard to setbacks from animals and the septic system. Mr. Parker feels that the town needs to clarify were the town stands with regard to the water district. Mrs. Thompson produced a letter from Orr & Reno stating that the town is not a part of the water district
and they are a separate entity from the town.
*** AVITAR PROPOSAL: The board will review, we are awaiting other proposals. We do have a contract with Vision to complete the last 1/3 update of the town. Avitar has submitted a proposal for various scopes of work. They have proposed making payment over a three-year period, we would have to appropriate the entire amount up front.
*** PLANNING BOARD: They have a public hearing on February 6th to go over the change of zoning
along Rt. 12. Mr. Parker feels that the Board of Selectmen should attend this meeting. Mr. Methe feels
that the Board should recommend that the zoning changes the Planning Board is recommending be
thoroughly reviewed and put on the warrant next year.
*** FURNACE REPLACEMENT: We have received three quotes
Roy Brothers - $950.00
Sheet Metal- $4500 – replacing the burner and furnace
Webber - $1050.00
Mr. Methe moved to contract with Roy Brothers, the motion was seconded by Mr. Methe, the motion passed 3-0.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
Mr. Methe moved to adjourn at 9:05 PM, the motion was seconded by Mr. Yon, the motion passed 3-0.
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