BOARD MEETING MINUTES
May 9, 2007
Selectmen Present: Thomas Parker, Chmn., Michael Methe & Carmen Yon
Chairman Michael Methe opened the meeting at 8:45 am,
PRIMARY:
9:15am MEET WITH GENE CUOMO, ROAD AGENT: Mr. Cuomo stated that he spoke with the State, they do not send registered letters when tree cutting is being done on roads. Mr. Cuomo stated that we received a complaint from Travis Eaton with regard to cutting on Royalston Road. Mr. Cuomo stated that there are trees across the road from this property that will need to be cut. Mr. Parker would like to send a letter stating that we will be trimming limbs on his property. Mr. Cuomo stated that tree cutting is required in order to upgrade this road. He is only taking what is necessary for these road repairs and any dead trees. We will put an article in the newsletter with regard to tree cutting.
Mr. Cuomo has received one quote for paving. He is waiting for Allstate’s quote. There is a portion of West Lake Road that was defective. Allstate is giving us a credit of half of this amount, it will be around $15,000. The board discussed the differences between hot and cold mix. Mr. Cuomo will have to sit down and decide which will best for this project.
The backhoe is in, they are waiting for some of the attachments.
Mr. Cuomo stated that people have been using the town piece of property on Rt. 12 as a dump site for mattresses. He suggested we put boulders on this road.
9:45 MEET WITH BRUCE NEWTON, POLICE CHIEF
· HIGHWAY SAFETY GRANT: This is for DWI patrol.
· Mr. Methe stated that he has heard comments with regard to a sign that Chief Newton has posted at the police department with regard to replacement of officers and a secretary. Mr. Methe stated that it should be up to the new chief to hire these positions. Chief Newton stated that he cannot provide the coverage without employees. He did this in case someone comes and there is no one there, they need to know why. Chief Newton stated that it would have been good to have someone in the office that knew what was going on. Mr. Parker suggested with only two full time officers now, they work five eight hour shifts. Mr. Parker stated that the board
would allow him to work a six hour shift of overtime.
10:15 MEET WITH MALCOLM KATZ – DISCUSS PATTEN BUILDING PROJECT: Mr. Katz stated that Mr. Patton would like to make his footprint smaller then original. It would be a foot smaller along the road side and a foot wider on the sides. This would change the gable, which would be broader. Mr. Yon moved to accept the revised plan, the motion was seconded by Mr. Methe, the motion passed 3-0.
10:30 MEET WITH CEMETERY COMMISSIONERS
· PROPOSALS FOR PINE GROVE GRANITE POSTS AND CHAIN LINK FENCING: Commissioner Mike Grab met with the board, Keene Monument was $1985, Kaufauld was $2685. The commission is recommending contracting Keene Monument. The board agreed.
· Fencing: The commission would like to contract with Monadnock Fence, the board agreed.
· Mr. Grab submitted a request for proposal for the next stage of the expansion project. They are proposing a cremation area. They would also like to create a memorial area. Mr. Yon questioned how much of the cemetery has been sold. Mr. Grab stated they have six lots left. Mr. Grab stated that they need to discuss lot fees and if we should change them. Mr. Parker stated that this would need to be a vote of the town. Mrs. Thompson stated that we charge a higher fee for out of town residents. Mike Grab stated that according to Terry Knowles, this is not allowed. Mr. Grab stated that some towns do not allow out of town residents to purchase
plots. Mr. Yon feels that we should change this at next years meeting to only allow Fitzwilliam residents. Mr. Parker feels that we should eliminate the trust funds. He feels that we need to find out what we can legally do.
Mr. Methe questioned if we have all of the deeds for Pine Grove. Mr. Grab stated that we are missing about 85% of them.
Mr. Parker moved to allow the commissioners to go out for bid for the granite markers and post, the
motion was seconded by Mr. Yon, the motion passed 3-0.
11:00 MEET WITH MR ALDSWORTH – PROPERTY TAXES:
At 11:02 AM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes, Mr. Yon – yes.
At 11:15 AM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0
*** BUILDING PERMITS
· MAP 9 LOT 11-02: Approved
· MAP 9 LOT 10-03: Approved
Mr. Parker would like to find out what other towns do when someone does not apply for a building permit.
*** INVOICES:
· ORR & RENO: Mr. Yon moved to approve, the motion was seconded by Mr. Parker, the motion passed 3-0
· ATTORNEY HOPPICK: Mr. Yon moved to approve, the motion was seconded by Mr. Parker, the motion passed 3-0
· VISION Mr. Yon moved to approve, the motion was seconded by Mr. Parker, the motion passed 3-0
· SCS: We will wait until after tax bills are sent, Mrs. Carney recommended $1204.00
· HOME HEALTH CARE We will wait until after tax bills are sent
· MEALS ON WHEELS Mr. Yon moved to approve, the motion was seconded by Mr. Parker, the motion passed 3-0
*** DETERMINE MARKET VALUE OF LAND BEING REMOVED FROM CURRENT USE – MAP 10 LOT
57: .39 acres are being removed. Mr. Parker moved to assess this land being removed at $49,400, the
motion was seconded by Mr. Yon, the motion passed 3-0.
*** ELDERLY AND VETERANS WORKSHEETS FOR ASSESSMENT REVIEW: These are worksheets
the DRA has developed.
*** DISCUSS PETITIONING DRA TO CHANGE YEAR OF ASSESSMENT REVIEW: Mrs. Thompson feels
that we should do this for 2008. The amount of work with the revaluation would be difficult to complete
this year.
*** DISCUSS ABATING DOOMAGE ON TIMBER OPERATION: Mr. Parker stated that when the taxes are
paid, the board will omit the doomage charge.
*** REVIEW STATUS OF RECREATION REVOLVING ACCOUNT: Mrs. Thompson was reviewing this
account. The aerobics program is not paying for itself. It is costing money. Mrs. Stark has been
speaking with the recreation commission. They would like to run this program until the end of the school
year.
*** REPAIR PROJECTS AT PUBLIC SAFETY BUILDING: Chief Newton submitted a list of projects that
need done at the Public Safety Building. He stated that gutters need to be repaired. Mr. Parker stated
that this needs to be done when the roof repairs are done. The front door, the board would like to look
at this.
*** BUSINESS AT 22 RICHMOND ROAD: This is the expansion of a barber shop. The Planning Board
stated that the Board of Selectmen need to issue a sign permit. Mrs. Thompson stated that she applied
and was approved for a sign.
*** EMPLOYEE EVALUATIONS:
At 10:55 AM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes, Mr. Yon – yes.
At 11:00 AM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0
*** DOCKET SHEET: Reviewed
*** VARIOUS MEETINGS AND INFORMATION PROGRAMS:
*** toms list
current use applications
abatements
view factor
building permit pickups
*** SCHOOL PAYMENT: Mr. Parker has asked for the new figures for this year. He was told by the business manager that this will not be available until September. Mr. Methe stated that if we do not have the figures, then we won’t make the school payment until we do. Mr. Yon agreed. Mr. Parker would like to send a letter with regard to our concern that these figures are not available.
*** The board will meet next Wednesday at 9:00 to look at location adjustments. They will meet at 5:00 on Wednesday May 16, 2007.
*** DONATIONS: Mr. Methe feels that we should request a legal opinion in writing. Mr. Yon feels that we would need someone to look at all our procedures in order to obtain a legal opinion. Mrs. Thompson stated that we do not know what comes in, we have been instructed not to open the Fire Department mail.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
Mr. Yon moved to adjourn at 11:27 AM, the motion was seconded by Mr. Methe, the motion passed 3-0.
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