BOARD MEETING MINUTES
November 14, 2007
Selectmen Present: Michael Methe, Chmn., Thomas Parker, & Carmen Yon
Chairman Michael Methe opened the meeting at 9:00 AM
PRIMARY:
9:30 MEET WITH DAVID GREEN: David and Barbara Green, Matt Buomonomo, and Tracy Smith met with the board
to discuss the use of the Elephant Rock property. She started her business in 1999 in Sullivan. She started a CSA
in 2001, which is a community farm. She has built this up to 150 members. This is a community activity. People
work in exchange for their vegetables. Mr. Parker questioned if she will be able to retain her customers from
Sullivan. She stated that her customers are from all over. They also deliver. She plans to eventually build a house
on this property. Mr. Parker stated that all of this land is in current use. There would probably need to be a change
of classification. All of the land around and used for the house and driveway would need to come out of current use.
This would be around $5000 to $6000 change of use tax. The board does not see any problem with the plan. Mr.
Parker feels that this will be a positive thing for this town.
Mrs. Smith stated that down the road she may have a farm stand. She questioned if there are regulations with
regard to this. Mr. Parker stated he does not a see a problem with this. The parking lot would have to be out of
current use. Mrs. Thompson stated that she would need to meet with the Planning Board with regard to the parking
lot and a vendors permit would need to be filed for the farm stand.
10:00 MEET WITH RONALD MOREY – TAX MAP 12 LOT 12: Mr. Morey did not attend this meeting
10:30 MEET WITH CEMETERY COMMISSIONERS: Cemetery commissioners Greg Mattson and Mike Grab met with the
board. Mr. Methe stated that the cemetery commission has overspent their budget. Mr. Methe feels that the
commissioners should review the weekly timesheets and sign off on them. Mr. Grab stated that they did get a lot of
work done this year on the stones. Mr. Parker stated at this point things are shut off. If there is a burial, we need to
get this done. We currently have a different rate of pay for burials, he feels that this should be looked at. Greg
stated that the commissioners are going to be reviewing all of the rules and regulations over the winter. Mr. Parker
stated that they need to make sure they keep track of hours and they are limited to meet the criteria for part time.
Mr. Parker stated that the board would like a copy of all the cemetery commission meetings. Mr. Yon stated that he
understands the pressure washer has been purchased, but not used. He would like to see this returned if this is the
case. Mr. Grab stated that he understands that the State has a regulation that you cannot charge out of town rates
for plot sales. Mr. Grab stated that he cannot find this in writing. You can ban the sale of lot to non-residents. Mr.
Mattson stated that the trust fund does not totally fund the care of the cemetery , should we be funding non-
residents? Mr. Yon stated that we do this with other services in town such as the ambulance. Mr. Parker feels that
we should consider increasing our fees for perpetual care. The board discussed looking into changing the money for
perpetual care from a trust fund to an account for the maintenance of the cemetery.
The commissioners would like to work on the stone wall at the village cemetery. They have received one quote in the
amount of $10,000. They are submitting this as their CIP request.
*** DRAFT OF MEMO TO CONSERVATION COMMISSION: reviewed
*** DRAFT OF MEMO TO DEPARTMENTS RE: PURCHASING POLICY AMENDMENTS: The board needs to review
*** BUILDING PERMIT – TAX MAP 17 LOT 11-01: approved
*** DISCUSS BUILDING STATUS OF WENTZELL LOT: Mr. Parker feels that if we are considering this a non-buildable
lot, the assessment needs to be changed. Mr. Parker stated that this subdivision was not approved by the Planning
Board. Mr. Yon moved to change to unbuildable, Mr. Parker seconded, the motion passed 3-0.
*** LETTER FROM PELLETIER: He is assessed equitably with other properties in town.
*** NON-PUBLIC PERSONNEL:
At 9: 05 AM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes., Mr. Yon - Yes
At 9:20 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0.
Mr. Yon moved to seal the minutes, the motion was seconded by Mr. Parker, the motion passed 3-0.
*** DISCUSS ARTICLES/INFORMATION FOR DECEMBER NEWSLETTER: We will have an article about the tax
coalition. We have brochures on the PSNH substation, we will put an article with regard to this.
*** DISCUSS SIGN PROPOSAL: Mrs. Thompson will obtain a quote for the post from Peterborough and Marlborough
granite.
*** INVOICES:
· AVITAR: approved
· HOPPICK: approved
*** EMAIL FROM MRSD REGARDING LAST WEEK’S ELECTION: reviewed
*** STORE CHARGE ACCOUNT APPLICATION FOR DICK’S SPORTING GOODS: Kathy Stark has requested a
charge account for the recreation department. She would still have to submit a requisition if it is over $400. The
board approved this request. The charge card would need to be kept in the Selectmen’s office. Mr. Yon would like to
restrict this to Mrs. Stark and Mrs. Thompson’s signature.
*** DATA BASE ROAD REQUEST FROM SOUTHWEST: Southwest is working with DOT for updated town roads.
Mr. Parker has reviewed them and made a few changes. He feels that the other board members need to review this
also.
*** RIGGINS RULES WORKSHOP DECEMBER 8TH IN HINSDALE: Mrs. Thompson copied all departments
*** VETERANS CREDIT APPLICATIONS: Mrs. Thompson looked up the RSA, both the husband and wife can
receive if eligible.
*** 2008 BUDGET:
*** COURT REPORTS: reviewed
*** POLICE REPORTS: reviewed
*** PROPERTY TRANSFER:
*** POLICE GARAGE: Mr. Parker spoke with Chief Kassotis and asked him to look into what is involved in building a
new police station. We need to find what the requirements are and who is placing these requirements on what we
need in this building. Mr. Parker stated that he spoke with Steve Filipi and he indicated that he would be willing to
come up with estimates of cost if we gave them what we wanted. Mr. Parker wondered if we could purchase a piece
of land on Rt. 12 that Russ Raitto owns. He questioned if we should look into putting two bays for the fire
department in this building and converting the village fire station into offices, connecting this to the town hall. Mr.
Methe feels that a lot of people may be opposed to connecting these two buildings.
**** HAROLD RAMSEY: Mr. Ramsey came in to question if he needs a building permit for a fire escape. The board
stated that he does. He would like to confirm that he was told he can replace the trailer on his property as long as he
installs a new septic system. Mr. Ramsey stated that he would be placing the trailer further up the hill. Mr. Parker
stated that he would have to comply with the current setbacks. The board will write a letter confirming this. The
board discussed this property after Mr. Ramsey left. There is currently a house and trailer on the same property.
Mrs. Thompson reviewed the minutes from August 8, 2007 when the board discussed this matter, they felt this was a
non-conforming structure and could be replaced with a special exception from the ZBA. The board will let Mr.
Ramsey know this information.
*** JOE HOPPOCK: Mr. Hoppock feels that you cannot be a fireward and Chief. He feels that you may be able to be a
fireman and fireward, he would need to look into this. He feels that the Fire Dept Inc. name needs to be changed.
Mr. Parker stated that the main concern is the name change of the Fire Department Inc., and the handling of
donations. Mr. Methe feels that we have one legal opinion, he feels that we should have Joe Hoppock write up his
opinion. Mr. Yon questioned if we should discuss this with the Firewards to determine if they are willing to work with
the board on this matter before we spend more on a written legal opinion. Mr. Parker stated that he wants to make it
clear that any donations that come in that are made to the town of Fitzwilliam, Fitzwilliam fire/ambulance are to be
deposited in town funds. He feels that any donations are available to the department for expenditures over and
above their budget. Mr. Methe stated that he does not agree. He feels that this money should offset their budget.
Mr. Yon agreed with Mr. Parker. Mr. Parker feels that if Mr. Methe feels that the board needs more fiscal control, we
do this through the purchasing policy. Mr. Parker stated that all departments and committees must submit a copy of
all meeting minutes to this office.
*** MEETING WITH FIRE DEPT INC: The board will be meeting with them next week. We will be discussing the name,
and donations. The board would like a copy of a certificate of insurance for them. The board discussed the use of
the fire station by the association. The board feels that they should be completing a rental application to use the
building. Mr. Parker feels that the name change needs to be done within 60-90 days. Mr. Methe feels that this
should be done by December 31. The name has to be clear that this is a separate association from the town. Mr.
Parker wants to make it clear that the association and the department are separate entities.
*** TOWN HALL USE: The Obamaha campaign requested to use the town hall for a meet and greet session. Mr.
Parker does not feel that we should discourage national candidates from visiting Fitzwilliam. Setup would be up to
them and return to original condition. Mr. Yon moved to allow, Mr. Parker seconded, the motion passed 3-0.
*** RECREATION : Mark Sweeney has submitted a quote for replacing boards at the Pole barn. The board approved
this proposal.
*** EPA: They are sponsoring a community energy challenge. Mr Yon will forward this to Carole Beckwith
*** STREET LIGHT: Mr. Yon does not feel that this new light at the end of Lower Troy Road and Rt. 12 is doing much.
*** DECATUR SUBDIVISION: Mr. Yon had a question with regard to access for this subdivision. Mr. Decatur told an
abuttor that he would be using the old road from Webber Lane for access to one of the lots. Webber Lane ends at
the Camp house and is discontinued. This lot would have access to get to the property from Webber lane but a
driveway would have to be from East Lake Road.
*** FLEUR DIS LiS: We will be meeting with them on December 5. The board will write a letter of apology for missing
the original scheduled meeting.
*** Mr. Parker would like a memo to all departments that all meetings must be posted and minutes submitted to the
Board of Selectmen.
*** FIRE DEPARTMENT PAYROLL: We had asked for Nancy Carney’s secretary payroll on a monthly basis. We
have not received this as well as quarterly payroll for fire/ambulance.
*** AVITAR: We need to review the houses on Richmond Road and Rt. 119 for a pond view. He would like to review
Aldsworth’s assessment. Mr. Parker feels that the board needs to come up with a list of properties that the board
feels should be looked at. He feels that he should look at the Watson property, Lacy and Jones. Mrs. Thompson
stated that they can be flagged to be looked at next year.
The board recessed at 12:40, reconvened at 2:15
*** NON-PUBLIC PERSONNEL:
At 2: 15 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes., Mr. Yon - Yes
At 2:21 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0.
At 2: 21 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes., Mr. Yon - Yes
At 4:00 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0.
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
Mr. Methe moved to adjourn at 4:00 PM, the motion was seconded by Mr. Parker, the motion passed 3-0.
| 
