BOARD MEETING MINUTES
November 19, 2007
Selectmen Present: Michael Methe, Chmn., Thomas Parker, & Carmen Yon
Chairman Michael Methe opened the meeting at 9:00 AM
PRIMARY:
7:30pm MEET WITH RICHARD DWINELL
· ROYALSTON RD: Mr. Dwinell, Al Vorce and Kenny Dunton met with the board. Mr. Dwinell stated that he went to the Planning Board and they wanted a new survey in order to subdivide this land. In 1986 the new road was built. Mr. Vorce stated he obtained a copy of a map of the layout of the road. There are no deeds at the registry with regard to the layout of this road. There is no transfer of title. Mr. Parker stated that John Walsh owned the land , when the town was redoing this road, we made some changes to the road. Mr. Walsh allowed them to make this change on the road, Mr. Dwinell came
to the board when he purchased the land and stated that whatever deal was made with John Walsh would apply. A variance was granted on this property to allow reduced road frontage for subdivision. Mr. Vorce stated that there needs to be a transfer of title from the town to Mr. Dwinell. Mr. Dwinell stated that he feels the town needs to do this. Mr. Vorce stated that the road was not built the way it was indicated on the plan. Mr. Vorce will complete the layout on this property. The board would like Mr. Vorce to complete this plan, we will then schedule a meeting with him, the board and Joe Hoppock. Mr. Dwinell questioned if the town would pay the cost for Mr. Vorce to complete this work. Mr. Parker stated that we would.
· NEW FLOOR PLAN, AS BUILT, HOUSE ON WEST LAKE RD: The board accepted this and will put this on file.
· PATEL: Mr. Dwinell stated that there were some stipulations set with the Planning Board, he was supposed to have a 6’ stockade fence. Mr. Parker stated that Mrs. Colburn came in with regard to issues there. He met with the Planning Board and is addressing these issues. He has a contract with a company to have this work completed. Mr. Parker stated that the board took pictures of all convenience stores in town the other day and inventoried signs.
Mr. Dunton is concerned with the septic system that Mr. Ramsey is installing. He feels that this is very close to
his property line.
7:45 MEET WITH OFFICERS OF FITZWILLIAM FIRE DEPARTMENT, INC: Attorney Prigge, David Holmes and Warren
Hall were in attendance. Mr. Methe questioned what capacity Mr. Prigge was attending this meeting in. Mr. Prigge
stated he was representing the finance committee of the Fire Dept Inc.
· NAME OF ASSOCIATION: Mr. Methe stated the board does not want the name Fitzwilliam in the name. Mr. Hall stated that the membership has to vote on this. Mr. Methe stated that we will turn this over to the Attorney General if we have to. Mr. Parker stated that the board wants to make sure that the townspeople know there is a distinction between the association and the town. Mr. Parker stated that there is a problem when people have made a donation and they think this is going to the Town of Fitzwilliam. Mr. Hall stated that they have sent a letter to people who have made donations if there has
been a question. Mr. Yon stated that he feels that the word Association needs to be in the title. Mr. Parker stated that all of the money that comes in for donations to the town go into a separate non-lapsing account to be used for the Fire/Ambulance department. Mr. Parker stated that the association and the town money cannot be co-mingled.
· LIST OF ITEMS OWNED BY ASSOCIATION CURRENTLY AT FIRE STATION: Mr. Parker stated that RSA 31:95 B & E. If the association has purchased items the town needs to hold a public hearing to accept these items. Mr. Prigge stated that he has drafted a letter with regard to this. Mr. Hall questioned if this is past items or from now on. Mr. Parker stated that if there are any large items we should accept them. Mr. Hall stated that the most recent large item is the thermal imager.
· DONATION: Mr. Methe stated that any items stored at the Fire Station that is not town owned property should not be in the building. Warran Hall stated that all of the tables, chairs, stoves and cooking pots are the associations. Mr. Parker stated that we would need an inventory.
· USE OF THE PUBLIC SAFETY BUILDING: Mr. Methe stated that the board feels they need to fill out a rental application when the association uses the building. Mr. Hall stated that they use this ½ hour each month. Mr. Parker stated that they could fill out one form for the year. Mr. Parker stated that that the board is concerned with the insurance. Mr. Hall questioned if they would require this of share and the visiting nurses association. Mr. Parker stated that any outside organization would need to complete a rental form.
8:15 FITZWILLIAM FIREWARDS - NON-PUBLIC SESSION – PERSONNEL
At 8:40 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes., Mr. Yon - Yes
At 9:05 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0.
Firewards Bill Prigge , David Raitto and Ed Mattson were in attendance and Greg Mattson. Mr. Methe stated that
the only people that are authorized to apply for grants are the Board of Selectmen. Mr. Parker would like a copy of
the grant that was submitted for the tanker.
Mr. Parker stated that we had asked for the secretary’s payroll on a monthly basis. We have not received this. He
also wants this payroll signed by the Firewards.
Purchase Requisition: Mr. Mattson stated that the new portables have a memory . This discharges the memory
and makes the batteries recharge. Mr. Methe moved to approve, the motion was seconded by Mr. Yon, the motion
passed 3-0.
*** REVIEW AFTER THE FACT BUILDLING PERMIT SUBMITTED BY MR TAO: Mr. Parker and Mr. Yon will be doing
a site walk Tuesday.
*** SCHEDULE SITE WALK – TAO PROPERTY: Mr. Yon and Mr. Parker will perform this Tuesday
*** DICUSS INTENT TO CUT – MAP 17 LOT 01: Mr. Parker made a motion to have Charlie Koch look at this intent, the
motion was seconded by Mr. Yon, the motion passed 3-0.
*** DISCUSS REQUEST FROM LOGGER TO CUT TREES AND DO MINOR WORK ON CLASS VI ROAD FOR THE PURPOSE OF ACCESSING PROPERTY FOR WOOD HARVESTING: This is a class VI Road that goes into Warren Spicers back yard. David Spicer wants to cut trees on his property. He will access this through Mathews Road. There are a few trees in the road that need to be cut. Mr. Parker is concerned with regard to obtaining the intent to cut. The logger that is doing this work has not filed in the past. Mr. Cuomo will not give him permission to work on the road until an intent to cut is filed. Mr. Methe stated that he feels we should send a letter to Mr. Spicer stating that we will require a bond.
*** DISCUSS RAMSEY PLAN TO REPLACE EXISTING TRAILER WITH LARGER TRAILER: Mr. Parker stated that he is concerned that he told Mr. Ramsey in error last week that he could replace the trailer on his property as long as he met the setbacks, when in fact he needs a Special Exception. Mr. Parker stated that he would be inclined to allow this. Mr. Yon stated that it is on the books that he had been told in the past that he needed a Special Exception and we told him within one day that we were incorrect. Mr. Methe feels that this needs to go to the ZBA.
*** MEMO FROM TERRY SILVERMAN REGARDING POSSIBLE SIGN VIOLATIONS AT STORES IN FITZWILLIAM: Bottom’s Up is out of compliance, Mr. Mikes is in compliance, Depot is out of compliance, but much improved, the new store on Rt. 12 has removed banners.
*** VETERANS APPLICATION FOR CREDIT: Mr. Parker moved to approve, the motion was seconded by Mr. Yon, the motion passed 3-0. This will be effective in 2008.
*** REVIEW/APPROVE DRAFT OF MEMO REGARDING MINUTES OF PUBLIC MEETINGS: reviewed
*** WORKSHOP DEBBIE IS ATTENDING – COMPREHENSIVE SHORELAND PROTECTION ACT CHANGES: The board approved.
*** NON-PUBLIC – PERSONNEL ISSUE
At 7:25 PM, Mr. Methe made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0. Roll Call Vote; Mr. Parker – Yes, Mr. Methe –
Yes., Mr. Yon - Yes
At 7:30 PM. Mr. Methe made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr.
Parker seconded the motion. The motion passed 3-0.
*** TREASURER’S REPORT: Reviewed
*** DREDGE AND FILL APPLICATION FILED WITH STATE: Reviewed
*** COURT UPDATE FROM ATTORNEY MULLINS: Reviewed
*** PROPERTY TRANSFER: Reviewed
*** SWRPC DUES FOR 2008: Mr. Parker questioned if we get enough out of them to justify the dues. Mr. Yon feels that Land Use utilizes their services.
*** FIREWARD MEETING MINUTES
*** BUDGET: Mr. Parker feels that we need to look at expenditures and capital reserve. The board needs to come up
with a recommendation of budgets.
*** GRANT: Mr. Mattson stated that he has applied for a $2000 matching grant as fire warden. He stated that there is
no place on this application for the Board of Selectmen to sign, only himself as Fire Warden and the Fire Chief. Mr.
Parker moved to authorize the Chief and Fire Warden to apply for a grant for forestry tools, the motion was
seconded by Mr. Yon, the motion passed 3-0.
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
Mr. Yon moved to adjourn at 9:27 PM, the motion was seconded by Mr. Parker, the motion passed 3-0.
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