BOARD MEETING MINUTES
December 5, 2007
Selectmen Present: Michael Methe, Chmn., Thomas Parker, & Carmen Yon
Chairman Michael Methe opened the meeting at 7:00 PM
PRIMARY:
7:45pm MEET WITH JANE LAWSON - FLEUR DE LIS CAMP: Ms. Lawson stated that they would like to discuss with the
board the matter of a payment in lieu of taxes. They are offering a 10% discount to all NH residents and they would
like to offer a full scholarship to two Fitzwilliam girls. They are going to do a pilot program for a mother/daughter
weekend. They are going to pursue the exemption with the State if they cannot come to an agreement with a
payment in lieu of taxes. Mr. Parker stated that the schools, county and town is funded with property taxes. Mr.
Parker stated that if Fleur Dis Lis did not pay taxes, the other taxpayers in Fitzwilliam would have to pick up that
amount. Mrs. Lawson stated that they feel they should be able to pay the town portion of the bill. Mr. Parker stated
that he would need a clear definition of what they are willing to do as a charitable organization. Mr. Parker stated
that we are not in a position to state what we can and can’t do. Mr. Yon stated that they would entertain a proposal.
We would have to have this reviewed by our attorney. Mr. Methe stated that the town is a very small portion of the
overall tax rate. He does not feel that he would go along with that. Ms. Lawson stated that they are not in a
financial position to make a $53,000 tax payment. They would like to go over the financial reports with the board.
Mr. Methe stated that he would like to know the value of the scholarship program, the mother/daughter weekend.
They would like to know of any public service they could do for the town. Mr. Parker stated that we could not make
any changes for this years tax bill.
9:00 MEET WITH JANE WRIGHT:
*** BUILDING PERMIT APPLICATIONS
· MAP 10 LOT 68-08: approved
· MAP 11 LOT 30-02: approved
Mr. Methe stated that we need to determine if we should start to take these lots out of current use. Mr. Yon feels
that we need to keep doing what we have been with these lots.
Mr. Filipi spoke with Mr. Parker the other day with regard to the amount we assessed for the current use change
amount based upon $60,000. Mr. Parker feels that we may need to consider abating a portion of this. Mr. Yon
feels that $60,000 is about right based upon the current assessment . The board would like to write a letter to Mr.
Filipi stating the board has reviewed this and feels that the amount assessed was based upon the assessed value
and feel this is the fair market value.
*** DISCUSS MARKET VALUE ASSESSMENT ON KARL LANE LOTS FOR CHANGE OF USE
· Change of use – Map 10 Lot 68-01: When he started putting the driveway in for Karl Lane, we took out 1.5 acres and set the market value at $3000. The lot has been sold. This lot is assessed at $67,100. Mr. Parker moved to assess change of use at $60,000, the motion was seconded by Mr. Methe, the motion passed 3-0.
· Change of use – Map 10 Lot 68-02: Mr. Methe moved to assess at $60,000, the motion was seconded by Mr. Yon, the motion passed 3-0.
*** REVIEW ASSESSMENT – MAP 21 LOT 20: We will check with Gary from Avitar with regard to this assessment
*** KONAN – JUNK VEHICLES ADVERTISMENT: We will send a letter questioning this activity
*** NEW COLLATERAL AGREEMENT WITH CITIZENS BANK – SIGN: Reviewed and signed
*** TAN – ATTORNEY LEGAL OPINION NEEDED TO COMPLETE UPDATE OF APPLICATION: Mrs. Thompson
questioned who the board would like to have do this, last time we had Attorney Prigge complete this, the board would l like Mrs. Thompson to contact him to complete this.
*** HIGHWAY DEPARTMENT REQUISITIONS: Mr. Parker moved to approve all requisitions, the motion
was seconded by Mr. Yon, the motion passed 3-0.
*** DISABLED VETERAN CREDIT APPLICATION: Approved
*** RECREATION COMMISSION APPOINTMENT: Wendy Martel has resigned, the commission would like to appoint Bruce Lafond and Anne Lafond as an alternate, the board approved.
*** HEALTH, DISABILITY AND LIFE INSURANCE RENEWALS – LGC: approved
*** UNEMPLOYMENT INSURANCE RENEWAL: approved
*** GRANT FROM STATE FOR PANDEMIC FLU PROJECT: Mr. Yon moved to accept, the motion was seconded by Mr. Methe, the motion passed 3-0
*** DONATION OF EQUIPMENT FROM FITZWILLIAM FIRE DEPARTMENT INC: This is for a Thermal Imager, and Stryker chair. Mrs. Thompson will have to check the RSA to determine if we have to hold a public hearing to accept.
*** SUMMARY OF 2007 CAPITAL RESERVE APPROPRIATIONS AND 2007 CAPITAL RESERVE AND EXPENDABLE TRUST EXPENDITURES: Reviewed
*** LETTER FROM AVITAR REGARDING PUBLIC ACCESS OF ONLINE DATABASE: Mr. Methe feels that we should keep this open. Mr. Parker and Mr. Yon agreed.
*** LGC – ANNUAL DUES INVOICE: Mr. Yon moved to approved, the motion was seconded by Mr. Parker the motion passed 3-0.
*** PLANNING BOARD MEETING LAST NIGHT:
*** SHORELAND WAIVER 2007-02021 – ROUSSEAU: The state has issued a waiver.
*** REVIEW/APPROVE UPDATED BUILDING PERMIT APPLICATION: Mr. Parker moved to accept, the motion was seconded by Mr. Yon, the motion passed 3-0.
*** STATEWIDE ENHANCED EDUCATION TAX WARRANT FOR TAX YEAR 2008: Mr. Parker feels that we need to write a letter on this. He feels they are using the 2006 equalization.
*** MEETINGS
· CITIZENS BANK: reviewed
· KEENE STATE COLLEGE: reviewed
*** NON-PUBLIC SESSION – PERSONNEL:
*** Mr. Yon moved to seal the non-public minutes from last week 7:25-7:30, 7:45-8:05, 8:27-8:50, 9:05-9:20 the motion
was seconded by Mr. Parker, role call vote, Mr. Parker – yes, Mr. Methe – yes, Mr. Yon – yes.
*** DONATION: Mr. Yon moved to accept the donation to the ambulance, the motion was seconded by Mr. Parker, the
motion passed 3-0.
*** GRANT: The fire department submitted a copy of the grant submitted for the fire truck. Mr. Methe stated that he
would like to review the grant. He feels there is a problem with grants in that there is a certain amount of money
expended on grants and if someone gets one that means someone else doesn’t. He would like to look at the need
for this. The board will review this. Mr. Parker feels there should be a letter of reprimand for applying for this grant
without the board approval.
*** COUNTY BUDGET: Mr. Parker stated that in the county budget there is money for a regional prosecutor. Mr.
Parker would like to send a letter with a copy to Mrs. Richardson questioning this.
*** ROYALSTON ROAD: We need a petition from Mr. Dwinell to lay out the road. We would need to have a public
hearing. Mr. Parker would like to have Paul Grasewicz lay out the road. It will cost about $500.00. Mr. Yon moved
to contract with him to do this, the motion was seconded by Mr. Parker, the motion passed 3-0.
*** UPPER TROY ROAD: Mr. Parker asked Mr. Grasewicz to give us a ball park price for the engineering for a culvert
on Upper Troy Road.
*** COMMON REPAIRS: We are waiting to here from Peterborough Marlborough and Granite, they did not have any old
posts.
Board of Selectmen Meeting Minutes
December 5, 2007
*** HEALTH OFFICER: Mrs. Thompson spoke with Barbara Green she is not interested, Mrs. Thompson will speak
with Deborah Burnham.
**** FITZWILLIAM FIRE DEPARTMENT INC.: Mr. Yon made a motion to a acknowledge that Fire Fighters Association
is an appropriate name change from Fitzwilliam Fire Department, Inc. , it is distinguishable from the Town of
Fitzwilliam Fire Department and represents them as an association of individuals. The Board of Selectmen will send
a letter thanking them for changing their name to avoid confusion, the motion was seconded by Mr. Parker, the
motion passed 3-0.
*** KARL LANE BOND RELEASE: road agent to review and report to see if completed in accordance with plans.
Mr. Yon moved to recess at 9:40 PM, the motion was seconded by Mr. Parker, the motion passed 3-0, they will reconvene at
10:00 AM on Thursday morning.
The Board reconvened at 10:00 AM December 6, 2007
*** DISCUSS CIP PROJECTS:
Mr. Parker feels that the Board needs to speak with the CIP with regard to cutting back on the amount of money that is put aside for capital and look at how we are going to fund these projects in a different way.
- 2011 - $50,000 for a reassessment, we will put $26,400 in the operating budget for reassessing
- 2010 – raise $15,000 for Tower Painting, we currently have $10,000 in that account
- 2012 – $45,000 town hall painting
- General Government Building account – we spent a little over $25,000 this year, we had $19,120 from last year we added $12,500 this year, there is about $6,600 in this account, we will add $24,000 this year. Mr. Parker feels that we should put the town hall carpeting on this account. Mr. Parker stated that there are some electrical problems in the Town hall that should be looked at. The board is estimating about $5,000 for this, the cemetery department would like to replace the doors on the shed $2,000, police doors $2000, $7000 for carpet.
- The board discussed the septic system at the Town Hall. We do not currently have a problem. We had this pumped two years ago. Mr. Yon feels that we should keep on top of pumping this out. Mr. Parker stated we would probably have to put a new system on the Library lawn. Mr. Methe stated that the problem is in a few years with new regulations we may not be able to put in a system. Mr. Parker stated that we may have a town system a few years from now.
- Mrs. Thompson feels that we need to replace the server. She would like to purchase that this year under the
operating budget for General Government buildings, we have about $11,000 left in this budget this year.
- Mr. Parker stated that he feels we need to consider a cold storage building for highway, annex to fire station and
police garage. Mr. Cuomo has estimated $35,000 for the cold storage. The board does not feel this is enough.
Mr. Yon stated that he has received a rough estimate of $50,000 for the building only. The board is targeting
2009 for this building. The board discussed that the current brick building needs to come down. Mr. Methe
stated that there is a market for the old brick.
- police garage- Mr. Methe stated that the first part of this plan is to come up with a feasible site. Mr. Parker stated that the town does own a piece of land on Rt. 119 near Ashley Fletchers old house. This is about a two acre parcel of land. Mr. Methe would like to discuss the design with Chief Kassotis. Mr. Parker stated that we could turn some of the current police department into storage and return the remaining space to the fire department and tax the village fire garage. Mr. Parker would like to put this in 2009. Mr. Yon feels that if we are moving this to 2009, he feels that there
should be some preliminary information at the 2008 Town Meeting. The board would like Paul Grasewicz to look at this lot and see if it is feasible to build on for about a 4000 square foot building with a paved parking area.
- 2010 -Town Hall Annex – renovation $50,000.
*** MURREY: only problem is with cement dock, comparable to other properties we will discuss with Gary from Avitar.
The board visited this site, there is a lot of deterioration of the concrete wall on the waterfront.
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
Mr. Yon moved to adjourn at 11:40 AM, the motion was seconded by Mr. Parker, the motion passed 3-0 .
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