BOARD MEETING AGENDA
March 5, 2008
PRIMARY:
*** LETTER FROM DEBRA BURNHAM – She thanks the board for their consideration of her for the health officer position but her commitments to work and family at this time prevent her from taking the position.
*** CHANGES TO CY PRES PETITION – Ms. Thompson will check with Mrs. Massin to see where she is on this.
*** ZBA REQUEST TO APPOINT CATHERINE DAVIS – Ms. Davis is currently an alternate. Tom moved to appoint, Carmen seconded and the motion passed 3-0.
*** NOTIFICATION FROM WASTE MANAGEMENT OF 3.1% INCREASE – The board reviewed this information.
*** INVOICE FROM ORR & RENO – Mr. Parker made a motion to pay this invoice, Mr. Yon seconded and the motion passed 3-0.
*** BUILIDING PERMITS
· MAP 11 LOT 30-03 – Mr. Parker made a motion to approve, Mr. Methe seconded and the motion passed 3-0
· MAP 11 LOT 30-04 - Mr. Parker made a motion to approve, Mr. Methe seconded and the motion passed 3-0
*** REQUEST FROM TRACY SMITH TO LIVE IN TRAILER – SELF-CONTAINED UNTIL SEPTIC INSTALLED – The board agreed to allow Ms. Smith to live in the trailer, totally self-contained, until her septic system is installed. We will allow this for 90 days.
*** DISCUSS VORCE FEE FOR PLAN – The Board would like to make an appointment to meet with Bernie Waugh to discuss this if, in fact, the extensive plan that Vorce did was necessary to lay out the road. Mr. Parker said that the board did tried to get a price from Vorce but he would not give it to us. The selectmen would like Paul Grazewicz to look at the plan that Vorce did and ask his opinion about what a reasonable and customary fee would be for this plan. Mr. Parker will be gone the week of March 16th and won’t be back until after Easter weekend. Mr. Parker wants to write down all the dealings related to this and put them in a timeline. Any questions from Vorce, Little or Dwinell should be referred to the selectmen and Mr. Parker would like the Board to formally request that Paula
and Debbie not respond to questions from Vorce, Little and Dwinell. If they have questions they can submit request to selectmen for information or make an appointment to meet with selectmen.
*** SIGN ACCEPTANCE 911 LETTER – Mr. Methe made a motion to sign the document, Mr. Parker seconded and the motion passed 3-0.
*** DONATION OF COMPUTER FOR REC DEPARTMENT – Mrs. Stark has a 6-year-old computer, monitor and scanner that she would like to donate to the town to be used at the pole barn during the summer recreation program. Mr. Methe made motion to accept this donation with the provision that if it stops working, we will not spend any money to repair it. Mr. Parker seconded and the motion passed 3-0. Ms. Thompson will write a thank you to Mrs. Stark.
*** EMAIL FROM JOE HOPPOCK – Attorney Little wrote a letter to Attorney Hoppock regarding the Vorce plan. We have told Attorney Hoppock that we are working with Bernie Waugh on this.
*** SIGN PERMIT APPLICATION – Richard Dwinell has submitted a sign permit for a freestanding sign out in front of his store. The sign he wants is not in compliance with town’s sign ordinance because the size of his sign is larger than 32 square feet. His previous permit was fro a 32 square foot sign. He was previously permitted for a wall sign which he requested be attached to the south side of store and was a 4 X 8 square foot sign. However, the sign is on the front wall and is protruding from the wall. Our sign ordinance says that a wall sign can’t protrude from the building. Therefore, he is not properly permitted for the wall sign. We will send him a letter.
*** CHANGE OF USE ABATEMENT – Arnie Filipi has submitted an abatement application for the change of use tax assessed to a number of lots in his subdivision. He has requested to be present when the board discusses this application. Mr. Methe said that the board always determined market value as of April 1st of that year. The board used $60,000 all through 2007.
*** TIMBER ASSESSMENT – The board rated this operation using the three criteria. Ms. Thompson will created the worksheet and warrant for the selectmen to sign.
*** 2007 MS 9 & MS 10 – The selectmen reviewed this information.
*** DISCUSS ARRANGEMENT OF MIDDLE OFFICE AND OFFICE OFF LOWER HALL – Mr. Parker described the arrangement of the center office that will accommodate the Tax Collector, Treasurer and Recreation Director. We need to find a carpenter to build the counter. Mike will take care of this.
*** DISCUSS TOWN MEETING – 3/11 – The selectmen decided who would move certain articles at the meeting.
*** DISCUSS JUNKYARD LICENSING – We have two junkyards that operate as a business in town. There is no requirement for us to inspect the yards. We do need the owners of the junkyards to certify that they use BMP’s or if they don’t comply, what the areas are and when they will be in compliance. We will send a letter to each owner and ask them to complete the junkyard application, and send that with a check and certification document. Mr. Methe would like to see that Bailey complies with the setbacks – he needs to clean up the cars all over the place and very close to the road. They would like the following included in Mr. Bailey’s letter: “We insist that you clean up the cars in front, if there are vehicles not road worthy, they can’t be out in the front”.
After town meeting, the board would like to meet with Mark Sweeney, Code Enforcement Officer to discuss having him tour the town, photos, and notes of properties that are not in compliance with junkyard statute.
*** PLANNING BOARD MEETING UPDATE
*** REVIEW PUBLIC OFFICIAL SCHEDULE BOND - reviewed
*** VETERANS HOMESTEAD EXEMPTION APPLICATION – We are missing articles of incorporation and bylaws. We need to send letters to all who have received exemption in the past. Ms. Thompson will do this.
*** FUNDS AVAILABLE FOR CONVERSION TO WOOD BIOFUEL SYSTEMS
*** Mr Patel called – he received the letter from the board and would like to meet someone at the property.
ON HOLD – BUT NOT FORGOTTEN:
*** POLLOCK REPORT OF CUT
There being no further business, at 8:45pm, Mr. Parker made a motion to adjourn, Mr. Yon seconded and the motion passed 3-0.
SIGNED:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
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