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Selectmen's Meeting Minutes 09/16/09
BOARD MEETING MINUTES
September 16, 2009

Selectmen Present:   Thomas Parker, Chmn., Carmen Yon & Susan Silverman

Mr. Parker  opened the meeting at  9:30 am


PRIMARY:

***           SIGN MS-1:  Mr. Yon moved to sign this document, the motion was seconded by Mrs. Silverman, the motion passed 3-0.   
               The total assessed valuation for the town is $304,652,691 less utilities of $34,860,600 for a total of $269,792,091

              Mr. Parker spoke with Sean Greene he indicated that we will generate the letters for parcels that were not entered here in our
               office.  The calls will be scheduled at Avitar.

***     REVIEW LETTER FROM STATE LINE TRUCK SERVICE :   This is in reference  to state Line employees driving the town
               fire trucks for testing.  This letter states that they will put their dealer plates on our fire truck when their employees are driving
               this vehicle, which will cover the truck under their insurance.  The board would like more information prior to making a decision
               on this.  The board would like to know why State Line Truck employees need to drive our truck.  What happens if there is a fire
             call and these individuals are driving the fire truck.   

***     REVIEW LETTER FROM FITZWILLIAM HISTORICAL SOCIETY:  They are planning a fall farm exhibit on September 26.  A
               copy of this notice was sent to the police department.  

***     REVIEW MEMO FROM JOE HOPPOCK:  The hearing with the court regarding the zoning articles has been  rescheduled for  
               October 27.  

***     LETTER FROM ORR AND RENO:  Bill Chapman sent a memo that  Fleur Dis Lis & their attorney would like to meet with the
              Selectmen in October.  The board would like to schedule this appoint at 9: 00 on October 14.    If they are not available at this
              time,  then we will schedule for October 28.

***     LETTER OF RESIGNATION Robin Picard has accepted a job out of the country, she has submitted a resignation letter.  Mr.
              Yon moved to accept this resignation and thank for her service, The board wishes her the very best of luck, the motion was
               seconded by Mrs. Silverman, the motion passed 3-0.   

:  ***  NOTICE OF FORCLOSURE SALE:  Michael Jenks property is up for forclosure sale on October 8, 2009

***     REVIEW MEMO FROM JENNIFER EBER:  Reviewed

***     DUMP STICKERS PRINTING QUOTE:  We have received a quote for printing of new stickers.  We are waiting for a price  
              from Heidi Wood to determine the cost of generating these from the computer.  Mr. Yon stated that she would need a color
              laser printer.     Mrs. Silverman stated that the cost of print  cartridges is very expensive, it may be cheaper to purchase the
              stickers.

***          2010 BUDGET WORK:  
               COLA:   Mrs. Silverman stated she feels that the COLA is connected to what changes we make for health insurance. The
               board discuss the changes to health insurance.  Mr. Yon suggested in light of the economic times and no increase in cost of
               living we set the COLA increase at 0%.  Mrs. Silverman suggested she would like to set the COLA at 2%.  Discussion; a 2%
               COLA represents a $11,250 increase for the town for salaries for the time period April 2010 to December 2010.   Mr. Parker
               stated that a 2% COLA would at least show an indication of the town appreciation for the employee.  Mrs. Silverman made a
               motion to set the COLA at 2% effective April 1, 2010, the motion was seconded by Mr. Parker, the motion passed 2-0, with Mr.
               Yon abstaining.         
   
               INSURANCE:  Mr. Parker stated that he would like to eliminate the town paying the deductible and co-pay and then offset
              some of what the employees pay towards the premium.   Mr. Parker stated that he keeps hearing there are a lot of people
              against what we are doing for health insurance.    Mr. Parker stated that we can change the plan to a $500 deducible.  He
           
              would be wiling to reduce the employee contribution to 10% monthly premium  Mrs.  Silverman feels that we do need to start
              making a single plan contribute towards the cost of the premium.   Mr. Parker stated  He feels that everyone should be at the
              same percentage for contributing toward health insurance.     The board reviewed the figures for making changes to the health
              insurance.  Based upon the premiums  to change to a $500 deductible  and changing to 10% employee contribution there  
              would be a savings of about  $6000 to the town.   The employee would be responsible for the $500 deductible and 20% co-pay
              of the first  $1500 per person.      Mrs. Silverman stated that she is not in favor of being punitive to employees we need to be
              fair to both employees  and the town.  Mrs. Silverman moved to change to $500 deductible plan, with no town contribution to
              deductible and  co-pay and change the employee contribution to 10% of the premium effective January 1, Mr. Yon seconded
              Yon the motion , the motion passed 3-0.    

              STEP INCREASES:  The board discussed step increases, the general feeling of the board is that they should only be for merit
              with a strong recommendation by the supervisor.  The board will request the supervisor to submit an evaluation no later then
              November 1, 2009 for any employee and meet with the board to discuss in detail the basis of the merit increase.

             BUDGETS:    The board is suggesting 0% increase in the overall budget.  The board is requiring department heads to itemize
              Any significant line item increase.  The board would like the departments to submit their original budget with no merit increase
              included.  
               
***          REVIEW DRAINAGE PLANS FROM GRAZ ENGINEERING: Reviewed.  The board needs to review this with the Road Agent
              and determine the cost for this project.        

***           RAFFLE PERMIT: Carmen moved to approve, the motion was seconded by Mrs. Silverman, the motion passed 3-0.   

***           PLANNING BOARD MEETING:  Mr. Yon wanted the board to be aware that Southwest Regional Planning Commission  for
               $500 will help the town work on ordinances. The Planning Board is looking at setting up a Shorelands Protections Ordinance
               for the town.  Mrs. Silverman stated that her observation on Laurel Lake is that the State does not enforce any cutting of trees           
               or decks and docks built.  Mr. Parker stated that this would be a lot of enforcing  for the town.     

***          2009 NON PUBLIC MINUTES:  Mr. Yon stated he has made of list of minutes that need to be sealed.
                        Date              Time                                                             Date                      Time
                    
                     01/14/09            10:30 am – 10-35 am                                04/29/09                 8:20 am – 8:30 am
                    01/14/09       9:07 am – 9:11 am                                    05/07/09                 10:45 am – 10:50 am
                    01/21/09            11:15 am – 11:20 am                                05/07/09                  10:50 am – 10:55 am  
                     01/21/09            6:55 pm – 7:40 pm                                    05/07/09                  10:55 am – 11:00 am
                    01/21/09            7:50 pm – 8:05 pm                                    05/07/09                  11:00 am – 11:15 am
                    01/21/09             8:30 pm – 8:40 pm                                   05/07/09                  11:40 pm – 11:45 pm
                    01/21/09             8:40 pm – 8:45 pm                                   05/07/09                  8:30 pm – 8:40 pm
                    01/22/09             10:45 am – 10:55 am                               05/13/09                  7:11 pm – 7:20 pm      
                     02/04/09             7:00 pm – 7:05 pm                                   05/20/09                  7:00 pm – 7:40 pm
                    02/04/09             7:10 pm – 7:15 pm                                   05/27/09                  7:00 pm – 7:15 pm
                    02/04/09             7:20 pm – 7:25 pm                                   05/27/09                  7:15 pm -  7:30 pm
                    02/04/09             7:55 pm – 8:10 pm                                   05/27/09                  7:30 pm – 7:35 pm
                    02/18/09             8:30 pm – 8:47 pm                                   06/03/09                  8:30 pm – 8:35 pm   
                     02/18/09             9:40 pm – 9:45 pm                                   06/03/09                  8:35 pm – 8:50 pm
                    03/04/09             9:45 pm – 9:55 pm                                   06/03/09                  9:05 pm – 8:55 pm
                    03/19/09             8:15 am – 8:30 am                                   06/10/09                  11:40 am – 11:50 am
                    03/26/09             11:10 am – 11:15 am                               06/10/09                  9:05 am – 9:30 am
                     03/26/09             12:35 am – 12:40 am                               05/07/09                   9:20 am – 9:40 am
                     04/08/09             7:35 pm – 7:38 pm
                    04/15/09             8:55 am – 9:20 am
                    04/23/09             10:55 am – 11:00 am     

              Mr. Yon to seal the above  non-public minutes, the motion was seconded by Mrs. Silverman.  Roll Call Vote:  Mr. Parker – yes,
              Mr. Yon – yes,   Mrs. Silverman - yes


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Mr. Yon moved to adjourn at  11:20 am, the motion was seconded by Mr. Parker, the motion passed 3 -0.

Respectfully submitted,

Debbie Favreau
Administrative Assistant                                                                       _________________________
                                                                                                              Thomas Parker, Chmn.                            


                                                                                                              ----------_________________________
                                                                                                              Carmen Yon                                                                                                             

                                                                                                    _______________________                                                                                                           
                                                                                                    Susan Silverman
                                                                                                   Board of Selectmen  


 
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