BOARD MEETING Minutes
September 23, 2009
Selectmen Present: Thomas Parker, Chmn., Carmen Yon, & Susan Silverman
Mr. Parker opened the meeting at 9:00 am
PRIMARY:
9:00am MEET WITH GENE CUOMO, ROAD AGENT
- Road Plan: Mr. Cuomo stated that they have finished the picking up of brush. They have cleaned culverts, done ditching and brush cutting. Last week the workers took down some high limbs.
Chris Rocheleau has requested taking a few Fridays off due to family medical situations. He would be putting in 32 hours per week. The board stated that he would need to work 35 hours a week in order to be eligible for retirement benefits. Mr. Rocheleau could also use sick time to make up some of these hours.
The board and Mr. Cuomo reviewed the plans submitted by Paul Grasewicz. Mr. Cuomo stated that he would like to take out the culvert by Bill Pines house and replace this. The board would like to figure out a cost for this project. Mrs. Silverman questioned if the first phase he wants to do can come out of the highway budget this year. Mr. Cuomo stated that he has a lot of the material in stock and could complete this. Mrs. Thompson questioned if this is something Steve Gray could give the town specifications and cost for this project. Mrs. Silverman questioned how this system will integrate with the other system that is in place there. Mr. Cuomo stated that it will tie into the system that goes into a culvert and down Rt. 119. Mr. Yon moved to
authorize Gene Cuomo to contact Steve Gray to write up specs for this project, the motion was seconded by Mrs. Silverman, the motion passed 3-0.
Ten-year plan: Mr. Cuomo stated that he has a ten-year plan that is part of the Master Plan. Mr. Parker stated that the CIP is part of the plan and a way to determine cost for a period of time, the CIP Committee does not approve the expenditures. Mr. Parker stated that his biggest concern is sealing roads. He would like a listing of roads that outlines the proposed projects for the next ten years. Mr. Parker would like the Board of Selectmen to agree on how many miles of road will be done each year, how soon it should be done in order to maintain a program. Mr. Cuomo stated that he feels that Fitzwilliam is way far ahead compared to other towns in road maintenance.
Ski Area: Mr. Cuomo stated he took a quick walk on the ski trails. He feels there are some dangerous trees.
He is going to try to walk the Okerman land where most of the trails are on his property. He wants to talk to him
and make sure he know that if we take care of this, we will be cutting the trees and stacking the wood and
leaving it there. Mr. Coumo is concerned with using volunteers for this work. He feels we may want to hire a
professional to drop the trees and then have volunteers clean up. Mrs. Silverman feels that we need to get a
clear assessment of what needs to be done. We may want to just work on sections each year.
Prigge Tree: There was a tree that fell from the side of the road in front of the Prigge property. This tree is in
the town right of way, we cleaned up the debris. This tree was a group of three trees. There are two trees left
of this group. Mr. Cuomo stated that he would need John Holman’s tower truck to take them down. It is the
towns liability, we would need to get the property owners permission to remove these trees. We will need to
get in writing a letter of permission to go on the Prigge property and to remove these trees.
- Letter from Calvin Perry re: culvert on Howeville Road: Mr. Cuomo stated that he cleaned this ditch out last year. He will clean this out again. We will send a letter to the Larson’s telling him that we are cleaning the ditch and will be clearing some brush within the town right of way from the Talberts driveway to the culvert at Briggs.
** HISTORICAL SOCIETY: Members Terry Sillanpa, Lyne Brown, Jennifer Adams and Sandy Denault came to the
meeting, Mrs. Brown stated that they were here to pick up the treasurers records from the Historical Society. Mr.
Parker stated he was asked to hold on to these records until a new person was elected to hold this position. A copy
was submitted of an appointment form appointing Natasha Michaelson to this position. A resignation of the previous
treasurer was also submitted . Mrs. Silverman stated that the board did not want to get involved in this matter
it is a private matter. Mr. Yon moved to return the ledgers to the care of this Historical Society, the motion was
seconded by Mrs. Silverman, the motion passed 3-0.
Mrs. Silverman stated that the board takes no responsibility for what is there or not there, the boxes arrived sealed
and that is how we left them.
*** DOT FINAL PROJECT REIMBURSEMENT: This is from the bridge project from three years ago, they will be
sending final payment.
*** REQUEST TO MOVE HORSE AND RIDER SIGN ON WESTMINISTER DRIVE: Diane Perham left a message
requesting a horse and rider sign be moved from the end of Westminister Drive to the end of Sandy Beach Road.
We ask the Road Agent to look into this.
*** LETTER FROM VICTORIA FISHER RE: SHEDS ON PROPERTY: The board will have to look at this property to
determine which shed needs to be removed since she has two sheds on her assessment card. Mr. Parker will view
this property.
*** COURT APPROVED STIPULATION FOR DOCKET MARKINGS IN RAITTO CASE: Reviewed
*** REVIEW CURRENT BUILDING PERMIT APPLICATION FOR ANY CHANGES TO BE MADE:
*** MEETING WITH FLEUR DE LIS CONFIRMED FOR 10/14/09:
*** BUILDING PERMITS:
- MAP 24 LOT 03: This is within shorelands, per shorelands this is allowed without permit, Mrs. Silverman moved to approve, the motion was seconded by Mr. Yon, the motion passed 3-0
- MAP 05 LOT 22: Yon moved to approve, motion was seconded by Silverman, code must measure prior to footing being poured, motion passed
- Sweeney: Mr. Yon moved to approve, the motion was seconded by Mrs. Silverman, the motion passed 3-0.
*** LEGAL – WOODBROOK CASE – NON-PUBLIC SESSION
At 9:50 am, Mr. Parker made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote: Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
At 9:55 am, Mr. Parker made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote: Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
Mrs. Silverman made a motion to seal the records, the motion was seconded by Mr. Yon, the motion passed 3-0 .
Roll Call Vote: Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
*** PERSONNEL – NON-PUBLIC
At 9:55 am, Mr. Parker made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote: Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
At 10:05 am, Mr. Parker made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
seconded the motion. The motion passed 3-0. Roll Call Vote: Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
Mrs. Silverman made a motion to seal the records, the motion was seconded by Mr. Yon, the motion passed 3-0 .
Roll Call Vote: Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
*** TIMBER TAX ASSESSMENT WORKSHEETS:
- MAP 11 LOT 33: Charlie Koch reviewed
- MAP 11 LOT 05-01: Charlie Koch reviewed
- MAP 10 LOT 71 & 79:
- MAP 15 LOT 15-02:
The board would like to have Charlie Koch review any cutting operation with over 50,000 board feet being cut
*** LETTER FROM STATE LINE TRUCK: The board will not allow this.
*** LETTER FROM DUBINSKI: This is a letter of complaint with regard to a new business. Thee are minutes from the
Planning Board with regard to the approval of this business.
*** DOT COPY OF REQUEST FOR HEARING RELATIVE TO DENIAL OF A DRIVEWAY PERMIT – GUSTAFSON:
Reviewed
*** TRANSFER STATION DECALS – DETERMINE AMOUNT TO ORDER: We currently have blue stickers for year
round and orange stickers for seasonal residents. We need to order new stickers. The Town Clerk can record
these stickers in a computer program. We can give a printout to the transfer station on a monthly basis. We will
reissue all permits, this must be done by January 1. We will not issue stickers for temporary stickers. The board
discussed only having one color sticker for anyone who is a property owner, seasonal or not and we will issue a
paper receipt for temporary. Mr. Yon moved to order 2000 permits, the motion seconded by Mrs. Silverman, the
motion passed 3-0.
*** 2010 BUDGET: The board will schedule a meeting with the department heads and employees with regard to
changes in health insurance. The board would like to schedule a meeting with the employees at 6:30 on October 7.
Mr. Parker would like to hold off on making a decision with regard to what plan to go with until after we meet with the
employees.
*** SEPTEMBER TREASURERS REPORT: Reviewed
*** REQUEST FOR BUDGET FUNDING – CASA: We will submit copies to the Budget Committee
*** PRESENTATION – STATE OF NH DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY
MANAGEMENT :
*** WOODBROOK NUMBERING: We received an email from Sue Merrit with regard to this. We will forward a copy of
this to the President of Woodbrook.
*** Complaint with regard to a property on Royalston Road and the condition of the house due to animals. The police
department visited this property previously and was told they could not come in. Mr. Parker does not know what
law this falls under. We will contact the State Health department.
*** LIGHTING: Mr. Yon received a call from Carole Beckwith complaining that we have not installed the new lighbulbs in
the town hall Mrs. Thompson has the list and needs to purchase them at Home Depot
*** COPIER: Mrs. Thompson will obtain prices for a new machine. She will get a price to lease this equipment as well
*** CIP COMMITTTEE: The board of selectmen need to appoint a member, Mr. Yon stated he will hold this position.
Mr. Parker moved to appoint Mr. Yon to the CIP Committee, Mrs. Silverman seconded, the motion passed 3-0.
- Minutes
- Correspondence
- Payroll and Accounts Payable Manifests
Mr. Yon moved to adjourn at 11:53 am, the motion was seconded by Mr. Parker, the motion passed 3 -0.
Respectfully submitted,
Debbie Favreau
Administrative Assistant _________________________
Thomas Parker, Chmn.
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Carmen Yon
_______________________
Susan Silverman
Board of Selectmen
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