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Selectmen's Meeting Minutes 10/07/09
BOARD MEETING MINUTES
October 7, 2009

Selectmen Present:   Thomas Parker, Chmn., Carmen Yon & Susan Silverman

Mr. Parker  opened the meeting at  6:30 pm



PRIMARY:

6:30    MEET WITH FULL-TIME EMPLOYEES – DISCUSS HEALTH PLANS: Town employees Sue Massin, Sandra Gillis, Dave Loock, Ryan Chamberlain, Rene Doyle, Wayne Kassosits, Leonard DiSalvo, Gene Cuomo, Paula Thompson and Debbie Favreau were in attendance.    

              Mr. Parker stated that the Board of Selectmen will be changing the benefits for employees for 2010, the board is considering a 2% cost of living increase for 2010.  Mrs. Massin questioned what this increase would be?  Mr.  Parker stated about $11,000.  Mrs. Massin questioned if the Board has given any consideration to not giving a COLA and keeping the health insurance the same.   Mrs. Gillis stated that she feels that last year the employees took a beating from the public and would rather not get the COLA when they are perceiving that employees are getting something they are not.  Mr. Parker stated that his reasoning behind giving the COLA is to send a message to employees that they are appreciated.   Mrs. Silverman stated that a 2% increase would offset some of the increase in the health insurance costs.  Chief Kassostis stated he felt that last year it was a very loud minority that were negative about the COLA.

             Mr. Parker stated that in the past employees were only eligible for a step increase every two years.  The Board of Selectmen are considering changing this back.  The board would like justification from supervisors for any merit increases.  Mrs. Massin questioned if the board has considered added another step to the wage scale.  

               Mr. Parker stated that the Board of Selectmen have decided to change the health insurance for next year.  He feels that it is very difficult for the board to monitor what the town is paying for deductibles. Mr. Parker state that he has heard that if the insurance company knew the town was paying employees deductible they would have a problem with this.  There are two plans the board is considering; one is a $500 deductible with co-pay, which the employee would be responsible for and the other is  three tier plan.  The board feels that all employees need to contribute towards the cost of health insurance including single plans.   Mrs. Massin stated that she is concerned that the townspeople are under a misunderstanding about the current health plan, the reason the town went with a higher deductible is to save money.  

              Chief Kassotis stated that as a municipal employees we do not make the same salaries as the private sector, and to make up for this the town has always provided very good benefits.  Chief Kassotis questioned if the board has considered giving employees a stipend if they choose not to participate in the health insurance plan.   Mrs. Silverman stated that the board has briefly discussed this.   

               The board took a poll and the majority of employees stated that given the choice of the two health plans they would chose the three tier plan.   

              Mrs. Gillis questioned if the Board has considered changing sick days to personal time.     
            

7:20        MEET WITH SCHOOL BOARD MEMBERS:   Ed Jacod, Bruce Barlow, Phyliss Peterson and Karen Craig met with the board.   They wanted to meet with the board and ask if the board has any questions or concerns.   Mr. Parker stated that the tax rate for Fitzwilliam is horrendous.   He has asked the business manager for figures on numerous  occasions and has not received this information.   70% of the town’s tax dollars go to the school.   Mr. Parker stated that he feels that the main priority of the school board is not to educate the children, but to provide for the teachers. Mrs. Peterson feels that the school board is trying to balance between the taxpayer and provide for the kids.   Mrs. Craig stated that people need to bring concerns to the State level.   Mr. Jacod stated he is appalled by what is mandated by State and Federal mandates that do not increase the education of the children.  He feels the school board in the last few years has made great efforts.  Mr. Jacod stated that the board wants to bridge the communications gap between the towns and the school.    Mr. Parker stated that the superintendent works for the board and that needs to be made very clear.   Mrs. Peterson feels that the school board and budget committee are not going to keep going with the status quo.   Mr. Parker stated that the number of students have gone down.   Mr. Barlow stated that the enrolment is down to 1991.  Mrs. Silverman stated that lack of education is more expensive then having an educated populace.   Mr. Barlow feels that Monadnock is one of the most innovative schools in the State.   Mr. Barlow stated that the group will schedule a meeting to meet back with the board in January.               

7:45    MEET WITH DOROTHY ZUG – NRI:   Mrs. Zug met with the board to present the Natural Resource Inventory book .  Mrs. Zug stated that they worked on this book for three years.   Mrs. Zug stated that Sandra Gillis was invaluable to this committee.   
               Mrs. Zug stated that they would like to form an open space committee.    

8:30    MEET WITH JANE WRIGHT, TAX COLLECTOR:  Mr. Parker stated that the board is looking to change the compensation for the Tax Collector to an annual stipend.  The board needs to know how many hours is required to do the job in order to calculate this salary.   Mr. Parker stated that the Tax Collector can set the hours.   The board would like to know from her what hours she feels are needed to get the job done.   Mr. Parker stated that the board does not feel that Mrs. Wright should be sitting there waiting for people to come in with tax payments.  She must work enough hours to get the job done.  Mr. Parker stated that Mrs. Wright’s appointment is up January 1 and this would be effective this date.   The board would like to have this information from Mrs. Wright for next weeks meeting.       

               Mrs. Wright questioned the supervisors budget.  She has tried to get in touch with the other two supervisors and has not heard a response.  The board will send a memo to them stating that they need to get together for a meeting.      

***     RECREATION (meet with Commissioners after their meeting)
  • Ski Trails:   Mr. Parker questioned how much use do these trails get.  Terry Robbits  stated that they did have a group last year that met with the commission and stated that their families use these trails.   Mr. Parker stated that the  board is looking into having a forester cut these trees down and pile the wood.  Mr. Parker stated that we need permission from the landowners, we need to determine who to hire for this and we also need to determine how this is gong to be funded.   Mr. Cuomo stated that we need to get a ballpark figure of what this is going to costs.           
  • Coaches / Referees as employees:  Mr. Parker stated that every person that is gong to be paid, they need to be paid as an employee.   
  • Concession Stand
  • Recommendation for Recreation Coordinator
              
 ***    NON-PUBLIC SESSION – PERSONNEL                
                  At 9:00 pm, Mr. Parker made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon  seconded the
               motion. The motion passed 3-0. Roll Call Vote:  Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
                  At 9:10 pm, Mr. Parker made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
               seconded  the motion. The motion passed 3-0. Roll Call Vote:   Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
               
               Mrs. Silverman made a motion to seal the records, the motion was seconded by Mr. Yon, the motion passed 3-0  .
               Roll Call Vote:  Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes

             Bruce Lafond stated he feels that the new system is working very well.    

***     REVIEW APPLICATION FOR NEW RESIDENTIAL CONSTRUCTION AND APPLICATION FOR CONSTRUCTION:

***     NON-PUBLIC SESSION – HARDSHIP REQUEST RE: AMBULANCE BILL:
                 At 8:50 pm, Mr. Parker made a motion to go into Non-Public Session under RSA 91 A:3 II (a). Mr. Yon  seconded the
               motion. The motion passed 3-0. Roll Call Vote:  Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
                  At 8:55 pm, Mr. Parker made a motion to go out of Non-Public Session under RSA 91 A:3 II (a). Mr. Yon
               seconded  the motion. The motion passed 3-0. Roll Call Vote:   Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
               
               Mrs. Silverman made a motion to seal the records, the motion was seconded by Mr. Yon, the motion passed 3-0  .
               Roll Call Vote:  Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes

***     CAG:  Mrs. Thompson stated that in reviewing these reports she noted outstanding balances.   We have never gotten a report
               from them with outstanding bills.  Payment in full on four calls from Anthem were made directly to the insurance company
               that have not paid the bill.   They are compiling a list of outstanding bills for the board to review.   

***     BUILDING PERMITS:
  • MAP 04 LOT 50:   Mr. Yon moved to issue, the motion was seconded by Mrs. Silverman, the motion passed 3-0
  • MAP 02 LOT 09: Mr. Yon moved to issue, the motion was seconded by Mrs. Silverman, the motion passed 3-0

***     LEGAL : REQUEST FROM BILL CHAPMAN TO BTLA TO RESCHEDULE VETERANS HOMESTEAD BTLA HEARING:

***     EMAIL FROM ED MATTSON, FIREWARD
  • DOORS AT PUBLIC SAFETY BUILDING:   Ed Mattson spoke with Steve Filipi he cannot do this until the first of the year.  This is going to need to wait until next spring.
  • ADDITIONAL EXPENSES FOR BRUSH TRUCK:    Mr. Yon moved to approve, the motion was seconded  by Mr. Parker, the motion passed 3-0.
***     LETTER FROM FIREWARDS – RAD-57 CARBON MONOXIDE OXIMETER: Mr.  Yon moved to send a letter stating we do
               not feel that this is a wise expenditure for the town, the motion was seconded by Mrs. Silverman the motion passed 3-0.

***     EMAIL REGARDING AMBULANCE RESPONSE:  Reviewed

***     LETTER FROM VALLERAND – INSPECTION OF PROPERTY:  Reviewed  A copy was given to Sean Greene

***     LETTER FROM SAM LIPSON – LATE FILING OF INTENT TO CUT: the report of cut form  was lost,  Mr. Lipson has issued a
               $500.00 check in good faith until we issue the bill.

***     ROAD AGENT VACATION REQUEST:  October 12-16.  Mr. Yon moved to approve, the motion was seconded by Mrs.
               Silverman, the motion passed 3-0.

***     AVITAR CONTRACT FOR 2010:

***     YIELD TAX ASSESSMENT – MAP 10 LOT 74:  

***     DECIDE ATTENDANCE: SOUTHWEST REGION PLANNING COMMISSION MEETING NOV. 3RD

***     DRAFT OF 10 YEAR TRANSPORTATION PLAN:

***     MINUTES OF TRUSTEES OF TRUST FUND MEETING WITH CITIZENS BANK:  Reviewed

***     HEARING ON MERITS RESCHEDULED FOR OCTOBER 27TH (ZONING AMENDMENTS MARCH 2009 TOWN MEETING):

***     BULLETIN FROM DEPT OF HEALTH AND HUMAN SERVICES – H1N1 FLU:  Reviewed

***     AGRICULTURAL COMMISSION EXPLORATORY FORUM – NOV 10TH

***     TRANSFER:  Reviewed

***     HEALTH OFFICERS ASSOCIATION CONFERENCE:

***     SWRPC COMMISSION HIGHLIGHTS:  Reviewed

***           CHIMNEY:   Mrs. Silverman feels that we need to have a cap on the chimney.  Mr. Yon moved to make sure there is a
                cap on the chimney, the motion was seconded by Mr. Yon, the motion passed 3-0.   

***           RECREATION DONATIONS:  This money will be deposited in the general fund under the recreation donation account.   Mr.
               Yon moved to accept these donations, with a thank you note being sent to the donor, the motion was seconded by Mrs.
                Silverman,  the motion passed 3-0.    

***           TOMMILA:  Mr. Parker was looking at his assessment.   There is a building that was demolished in May 08, Mr. Parker will
               remove the assessment for this building.     

***          HEALTH INSURANCE:  Mr. Yon stated that he quickly  ran numbers,  if we change the contribution from 15% to 10% and
                delete  the 2% cost of living it would still save the town money.   

***           AMBULANCE DEPARTMENT:  Mr. Parker stated that the  Ambulance only has about $1800 left in their in budget.  Mr.
               Parker  feels that the board should transfer money from fire into ambulance.     He is suggesting transferring $5000.  We will   
               send a  memo to the Firewards with regard to this.                    

  • Minutes
  • Correspondence
  • Payroll and Accounts Payable Manifests

Mr. Yon moved to adjourn at  10:00 pm, the motion was seconded by Mr. Parker, the motion passed 3 -0.




Respectfully submitted,

Debbie Favreau
Administrative Assistant                                                                   




                                                                                                              _________________________
                                                                                                              Thomas Parker, Chmn.                            


                                                                                                              ----------_________________________
                                                                                                              Carmen Yon                                                                                                             

                                                                                                    _______________________                                                                                                           
                                                                                                    Susan Silverman
                                                                                                   Board of Selectmen  
                


 
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