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Selectmen's Meeting Minutes 01/2710
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BOARD MEETING MINUTES
January 27, 2010

Selectmen Present:  Thomas Parker,  Chmn.,  Carmen Yon & Susan Silverman arrived at 7:35 pm

Chairman Thomas Parker opened the meeting at 7:00 PM
PRIMARY:

7:15    MEET WITH FRANK BEQUAERT:  Mr. Parker stated that the board needs to discuss Mr. Bequaert’s assessment with Gary Roberge from Avitar.    Mr. Bequaert stated that he is appealing based on incorrect data, there is  a section of the house that is unheated, poor lighting, not space you could use as an office, that is assessed as living space.    One space is finished but not heated, they do not feel that this can be used as office space.  The board will meet with Mr. Bequaert at 7:45 next Wednesday to discuss Mr. Bequaert’s assessment.     

8:00    MEET WITH CAROL BECKWITH:   Ken & Carol Beckwith met with the board. Carole Beckwith stated that they need to have their application in February 15 for the energy grant.  On the  letter of intent they stated that a complete audit of municipal buildings and complete retrofit of public safety building would be applied for.  The grant process will assign points to each project.   They have decided to focus efforts on the public safety building  and drop the
                            audits.  They have asked for proposals from four different firms for the public safety buildingg.   Margaret Dillion suggests five main components that need to be addressed at the building. (see attached)   They would like the boards support to go ahead with the application process.     There are two ways to retrofit this building, from the inside, insulate or from the outside and put all new metal on from the outside.   They are going to separate the lights out as a separate project.   Mrs. Silverman questioned how much reporting is there involved in this if the grant is approved.   Mrs. Beckwith stated that TRC will put all invoices into a report.    Mr. Yon stated that he would like to see the final numbers for this construction.   Mr. Parker stated that he feels that it is worth putting in an application.      
  
8:30    MEET WITH CEMETERY COMMISSIONERS:  Cemetery Commissioners Mike Grab & Greg Mattson met with the board.   Mr. Parker stated that the board has some questions with the figures they provided for contracting the mowing.  They put our cost at $9100.00 for the town to do this.   As of last year we spent $31,500 on cemetery.   Mike Grab stated that they spent alot of time on monument work that did not get separated out.   Mr. Grab stated that a lot of hours went into cleanup,  they did pressure washing, grave digging.    Mr. Parker stated that they had requested a new mower last year which we did not purchase, they did not budget for this,  this year.   Mr. Mattson stated that they are trying to kept the costs down.   Mr. Parker questioned if they were planning on having two workers again this year.   Mr. Mattson stated that he would like to have only two workers.   Mr. Grab stated that they may want to hire a third person for spring and fall clean up.   Mr. Parker questioned what the administrative work is.  Mr. Grab stated that lot sales, logging in burials, coordinating burials.    Mrs. Silverman stated that there is a huge difference in the total number of hours that the workers worked last year and the amount they estimate for hours spent mowing.  Mrs. Silverman stated that she feels that the commissioners need to have a lot more oversight on the number of hours worked.   

                             Mr. Mattson stated that he drove by the truck that Martin Nolan has and does not feel that they are interested in it.                    

***     LETTER FROM GLOBAL ENVIRONMENTAL SOLUTIONS, INC RE: PSNH PROJECT AND USING TOWN ROADS:  Mr. Parker stated that the shortest distance would be to go in from Rt. 12 to South Street.  Mr. Parker stated that the road would be closed during this time of the year.   They will have to coordinate with the Road Agent if they need to go on Bowkerville Road.   

***       2010 BUDGET
  • WARRANT ARTICLES
  • USE OF TOWN BUILDINGS AND PROPERTY:  The board can authorize this use.    Mrs. Silverman moved to not put an article for use of town buildings and property, the issue will be handled by the Board of Selectmen, the motion passed 3-0.
  • MONADNOCK CONSERVANCY ARTICLE:  The conservation Change of Use special fund can be spent out of for this use.     
  • FINAL BUDGET REVIEW:    We will add $3300.00 to the General Government Building budget for the purchase of a new copy machine.   
***             FILIPI SEPTIC PLAN – TO BE STAMPED:  The board reviewed and approved

***             QUESTION FROM PROPERTY OWNER – MAP 15 LOT 12:  Susan Gray is questioning her view assessment.  She
                             has the tower and the PSNH station in her view.  She would like to  know if her assessment has been adjusted
                             because of this.    The board will discuss this with Gary Roberge from Avitar

***            SIGN LETTER OF ENGAGEMENT – VACHON & CLUKEY:  Mr. Yon moved to sign these letters,   the motion was
                             seconded by Mr. Parker, the motion passed 3-0.

***             REQUEST FROM HISTORIC DISTRICT COMMISSION TO APPOINT MEMBER:   Mr. Yon moved to approve the
                             appointment of Ken Beckwith to the Historic District Commission, the motion was seconded by Mr. Parker, the motion
                             passed 2-0.

***             CURRENT USE APPLICATION:  The board will review at later date

***             TIMBER TAX ASSESSMENT: The board determined 75%  

***             LETTER FROM FRANK BEQUAERT:  Reviewed

***             COPY OF LETTER FROM BTLA TO TERAS:  Reviewed

***             DECEMBER TREASURER REPORT:  Reviewed

***                        ZBA:  Mr. Yon moved to appoint Susan Rolke as an alternate to the ZBA, the motion was seconded by Mr. Parker,
                            the motion passed 3-0.

Mr. Yon moved to recess at  9:10 pm, until 11:00 am Thursday January 28 the motion was seconded by Mr.  Parker  the motion passed 3 -0.

The board reconvened at 11:30
***             NON-PUBLIC LITIGATION MEETING TOMORROW AT 11AM
                                 At 11:30 pm, Mr. Parker made a motion to go into Non-Public Session under RSA 91 A:3 II (e). Mr. Yon  
                            seconded the motion. The motion passed 3-0. Roll Call Vote:  Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
                                At 12:20 pm, Mr. Parker made a motion to go out of Non-Public Session under RSA 91 A:3 II (e). Mr. Yon
                            seconded  the motion. The motion passed 3-0. Roll Call Vote:   Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes

                           Mrs. Silverman made a motion to seal the records, the motion was seconded by Mr. Yon, the motion passed 3-0  .
                            Roll Call Vote:  Mr. Parker – yes, Mr. Yon – yes, Mrs. Silverman- yes
GRAY ASSESSMENT:  Mrs. Gray was questioning the assessment for her view.  She indicated that she can see the radio tower and the PSNH substation in her view.  She questioned if this was taken into consideration.   Gary stated that he would have noted that on the card and there is no note, which indicates that he is not depreciating this.  He suggests that she file an abatement.      
  • Minutes
  • Correspondence
  • Payroll and Accounts Payable Manifests
Mr. Yon moved to adjourn at  1:00 pm, the motion was seconded by Mr. Parker, the motion passed 3 -0.

Respectfully submitted,

Debbie Favreau
Administrative Assistant                                                                        _________________________
                                                                                                              Thomas Parker, Chmn.                            


                                                                                                              __________________________
                                                                                                              Carmen Yon
                                                                                                            

                                                                                                    _______________________
                                                                                                   Susan Silverman
                                                                                                   Board of Selectmen  
                
        


 
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13 Templeton Turnpike, PO Box 725 Fitzwilliam, NH 03447
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