BOARD MEETING MINUTES
December 23, 2009
Selectmen Present: Thomas Parker, Chmn., & Susan Silverman
Selectmen Absent: Carmen Yon
Mr. Parker opened the meeting at 9:10 am
PRIMARY:
9:15 MEET WITH FIREWARDS: Bill Prigge, Ed Mattson and Warren Hall met with the board. Mr. Parker stated that the board
wanted to discuss on call pay. Mr. Parker stated that as he understands there is nothing in the firewards minutes with regard
to this. Mr. Parker questioned what was goal of establishing this on call policy. Bill Prigge stated that they wanted to make
sure they had three people to run the ambulance, at least two EMT’s and a driver for every Friday and Saturday night.
There is no one restricted from coming to calls. Mr. Parker questioned when they started this. Bill Prigge stated in April or
May. Mr. Parker stated that as he understands it, they have set up that they are on call for 10 hours and they are paid for 5
hours of regular pay. He questioned how they handle if there is a call during this time. Mr. Parker questioned if there have
been calls during the call time? Warren Hall stated that there have been, and they get regular pay during the time they are at
the call. Mr. Parker feels that there is a problem with having someone on call for ten hours and only recording five hours. We
have a policy for the police for on-call that they are paid $1.50 an hour for on-call and if you are called out you are paid for a
minimum of two hours at regular rate. The board feels that we should be paying the fire a separate on call rate for the actual
rate. Mr. Parker stated that the board of selectmen knew nothing of this on-call policy. When time is submitted it needs to
be recorded separately as on-call. Mrs. Silverman questioned if the on-call pay was put into the budget. Bill Prigge stated
that it was not. Bill Prigge stated that their budget is always an estimate. They have budgeted more for the ambulance this
year, but they have decreased the fire to more accurately reflect the cost of the ambulance. Mr. Parker stated that the board
would like separate hours for time worked and on-call pay. Mr. Parker stated that the board would like to pay this on call
pay at the same rate as the police department. Mr. Parker stated that the board is governed by rules with regard to policy’s.
Mr. Parker stated that the board gets very little information from the fire department with regard to spending until the bill
comes through the door. Mr. Parker stated that the town does have a purchasing policy. Mr. Parker has reviewed bills
outstanding for the fire and ambulance department. The fire department has $9465 left in the budget and the ambulance
has overspent by $3008. He has looked at the current outstanding bills which total $3269.00. There is another bill for
$1600 for Boundtree. Warren Hall stated Nancy Carney spoke with Paula Thompson and this bill is split between three
towns. Mr. Parker questioned if Boundtree is the only one who sell these products. Bill Prigge stated that they historically
have been the cheapest. With adding up all bills and outstanding on call, they will overspend both budgets. Mr. Parker
stated that next week we will transfer what was spent out of the ambulance and transfer it out of the revolving account into
the general fund. Mrs. Silverman stated that the on-call should be listed in their budget and it should have been discussed
with the budget committee. Mr. Parker stated that we can start paying on a monthly basis. Mr. Parker questioned if the
firewards agreed to what the board is proposing for on-call. The firewards agreed.
AMBULANCE: Mr. Parker stated that the budget committee has had much discussion with regard to the purchase of a new
ambulance. The board needs to know what the firewards are leaning toward. Bill Prigge stated that he personally would not
vote for a new ambulance or refurbrish at this time. When we do go for one he would recommend a new one. Warren Hall
agreed.
*** REVIEW ANNONYMOUS LETTER: Mr. Parker gave a copy to each of the firewards of the letter we received. Mr. Parker
stated that the board is not going to act upon this, the board does not take action on anonymous letters.
*** REVIEW WORKERS COMPENSATION CONTRIBUTION: Reviewed
*** DISCUSS LETTER FORM SCHOOL DISTRICT: We have a letter from the school district with regard to the remaining school
payments. This does not include the $44,000 we sent, we will make the December payment next week and the remaining
payments at the end of each month. Mr. Parker would like to send a letter stating the boards dissatisfaction with the lack of
correspondence from the school district.
*** DISCUSS LETTER FROM CHESHIRE COUNTY COMMISSION
Re: Argent Communication: Joint meeting December 28 at 5:30. Mr. Parker will attend.
*** DISCUSS LETTER FROM ARGENT COMMUNICATION: Mrs. Favreau has left a message to set up an appointment
*** REVIEW POLICE ACIVITY REPORTS: Reviewed.
*** DISCUSS SPECIAL DETAIL TRANSFER FOR CRUISER ALLOWANCE: The board in the past has voted $12.00 hour for
the cruiser. Mr. Parke would like to count up the hours for this year and transfer $12.00 an hour from the revolving fund.
*** REVIEW PLANNING BOARD MINUTES &NOTICE OF PUBLIC HEARING: Reviewed . Mr. Parker stated that he does not
believe that we no longer meet the criteria for the regulations for the growth management ordinance. Mrs. Silverman
suggest obtaining an opinion from Local Government Center. Mr. Parker feels that the board needs to talk to the Planning
Board with regard to which ordinances the board supports. The other he is not happy with is the ordinance they are working
with southwest Region Planning Commission with regard to the shorelands. Mrs. Silverman feels that this may be another
set of rules that the town will be able to enforce.
*** RESIGNATION FROM MELANIE PATTERSON, RECREATION COORDINATOR: Mrs. Silverman does not see any point in
advertising this position again, she feels that the recreation commission should contact previous applicants. The board
accepted this resignation, a letter of thanks will be sent
*** RESIGNATION FROM RITA NIRENBER, LIBRARY TRUSTEE: the board accepted this resignation and thank you letter will
be sent.
*** NHMA BILL FOR 2010 DUES: $1658 for next year
*** ABATEMENT APPLICATION – JACKIE KOTTKE: The appraisal does not identify who it is from or where the comparable
properties are located.
*** NOVEMBER TREASURERS REPORT: Reviewed
*** SUPIOR COURT ORDER
Re: Woodbrook: Reviewed
*** PSNH ECONOMIC REVIEW: Reviewed
*** PURCHASING POLICY: Mrs. Silverman feels that there needs to be a form from the department head to fill out for any
purchase over $400.00. Mrs. Silverman stated she does not feel that we should be getting into arrangements with other
towns for purchases.
- Minutes
- Correspondence
- Payroll and Accounts Payable Manifests
Mrs. Silverman moved to adjourn at 11:10 am, the motion was seconded by Mr. Parker the motion passed 3 -0.
Respectfully submitted,
Debbie Favreau
Administrative Assistant
_________________________
Thomas Parker, Chmn.
________________________
Susan Silverman
Board of Selectmen
| 
