BOARD MEETING MINUTES
June 9, 2004
Members Present: Andrew Clukey, Susan Silverman and Joan Knight
Mrs. Knight opened the meeting at 7:00 PM
PRIMARY:
7:15pm MEET WITH WATER DISTRICT COMMISSIONERS
· Upcoming district annual meeting
· Supervisors of the checklist concerns
· Letter being sent to property owners in the district
· Issues regarding assessment of tax rate
Mr. Bequaert thanked the board for writing the letter they sent to the commissioners. He distributed a letter the commissioners would be sending out. Mrs. Knight stated that the boards concern was that people were informed. They are having an informational meeting on June 22. Mrs. Silverman questioned if they have determined who is in the district. Mr. Bequaert stated they are working on a list. Mrs. Silverman questioned if they are going to check in people to determine if they are in the district and eligible to vote. Mrs. Thompson suggested giving people a colored card that are registered and in the district as they check in.
Mr. Bequaert stated that he was told by Margo that they need to do this exactly as town meeting. He does not feel that we need three Supervisors at this meeting. Mrs. Silverman stated that they need to have a legal meeting, and they need to run this meeting in that manner. Mr. Bequaert stated that the town pays $120 per Supervisor, and he feels that this meeting is much less than the town meeting. Mrs. Silverman stated that this is for any meeting. It also includes the time that they spend in holding a registration session and producing a checklist.
Mrs. Silverman stated that this is a private water district, she feels that Mr. Bequaert should be aware that matters of the water district need to be handled separately from the town. Mrs. Thompson can provide reports, but it will not be up to this office to determine the estimated tax impact of this.
Mr. Bequaert stated that they were thinking of having an emergency generator. At the Budget Committee they indicated that the town has a generator. The board stated that they are not sure if the system we have can handle this. Mr. Bequaert stated that the board would need to determine if they are willing to do this. Mrs. Knight would like a written proposal of what they are looking to do.
8:00pm MEET WITH POLICE CHIEF BRUCE NEWTON
NON-PUBLIC SESSION – PERSONNEL DISCUSSION
MEET WITH CANDIDATE FOR PART-TIME PATROLMAN
At 8:05 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 8:35 pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** CAMPING: Mrs. Knight stated that they have heard a lot of concern around town with
regard to the camping that is occurring on Rt. 119. Chief Newton stated that Peter Florence, the landowner is occupying the site. Mrs. Silverman questioned if there is any criminal activity going on. Chief Newton stated that he has no evidence. He feels that compared to other areas of town, this is minimal. Chief Newton stated that they need to have probable cause to search a property.
Mrs. Knight questioned if they should be more visible in these areas. Chief Newton stated that he does not believe we have a large dealer problem in town, we have mostly users. He stated that we are seeing a rise in theft and burglaries as a result of the drug use. Mrs. Knight stated that she feels that the perception is that there are a lot of drugs being sold in town and she feels that the police should be more visible in these areas. Mrs. Silverman stated that to take a lackadaisical attitude with regard to this is a problem. Chief Newton stated that they could only stretch the department so far. They are spending alot of time on investigations as well as general service calls. Mrs. Silverman feels that Chief Newton should make people aware of what they are
working on.
*** ` CEMETERY: Mr. Clukey cannot attend this meeting. He feels that Mr. Dunton is right, and the layout is a problem.
*** DISCUSS HIGHWAY EQUIPMENT: Mr. Cuomo is looking into the purchase of a
backhoe. They have one that they are trying out they could either lease or purchase this. They have been working on the loader for the past three weeks. Mr. Cuomo feels that these repairs would extend the life of this piece of equipment for five years. Also if they purchase a backhoe, this will do some of the work that the loader currently does.
*** NON-PUBLIC SESSION – PERSONNEL ISSUE:
At 8:00 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 8:05 PM. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** NON-PUBLIC SESSION – PERSONNEL ISSUE:
At 9:15 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 9:20 PM. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** ACT ON SIGN PERMIT – TAX MAP 32 LOT 38: Approved. One sign is allowed, no banners are allowed.
Mrs. Silverman stated that she looked around town and there are many flags advertising antiques. She feels that we should look into not allowing these.
*** ACT ON FIREWORKS PERMITS
· Bonnie Divoll
· James Dunton
· Jodi Mattson
Reviewed and approved
*** DISCUSS MRSD 2004/2005 PAYMENT SCHEDULE: Mrs. Thompson spoke with
Beth Fox. She spoke with Maura Carrol, she stated that the school can determine a
reasonable payment schedule. Since they have not given us any documentation with
regard to why this is required the board does not feel that they can justify changing to
an adjusted plan. The Swanzey Selectmen are sending a letter to the district stating
that until they give them documentation as to why this is required they will not be
making the accelerated payments. The board agreed. We will figure out the payments
on a twelve month basis and until they provide us with documentation as to why this is
required we will continue to make this on a twelve month payment schedule.
*** DISCUSS LETTER FROM MRS. KORJEFF
· Permission to perform repairs to the boat ramp: Mrs. Korjeff has responded to our correspondence with regard to the boat ramp. She has agreed to allow the town to make repairs to the boat landing at Laurel Lake. Mrs. Silverman feels that we should do a minimum amount of repairs. Mrs. Thompson spoke with Gene we could place two loads of crushed rock to help the situation. We will need to apply for permits. Mrs. Thompson will contact DES tomorrow. Mrs. Cuomo estimated the cost at about $500, this will be coded under the Highway budget.
*** UPDATE ON TAX MAP 08 LOT 24: Chief Newton investigated this property. It does not appear that anyone is living in the trailer on this property. The person supposedly living in this trailer is living in the house on the property. Mrs. Silverman is concerned with regard to the proposed subdivision for this property.
*** REVIEW LETTERS FROM ATTORNEY PRIGGE
· Restructuring conference on June 17th – former Geary property: Reviewed
*** DISCUSS LETTER FROM JOSEPH LARSON: Mr. Larson would like to know the width of Howeville and East Lake Road. We have previously wrote to him and stated that this would take extensive research. Mrs. Silverman suggested he contact a surveyor. Mrs. Silverman feels that we should write again and state that we do not have the personnel to spend time on researching this matter.
*** REVIEW TRUSTEES OF THE TRUST FUND SCHOLARSHIP LETTERS: Reviewed. The board will write a letter of congratulations to the recipients.
*** REVIEW LETTER FROM DOT REQUESTING INFORMATION ABOUT LAND THEY OWN IN FITZWILLIAM AND THE TOWN ADMINISTRATOR’S RESPONSE: The state is looking for documentation, which Mrs. Thompson has responded.
*** VACATION DAY REQUEST FROM TOWN ADMINISTRATOR: Mrs. Thompson is requesting June 21, 2004 for a vacation day. The board approved.
*** ACT ON TWO VETERANS CREDIT APPLICATIONS: Mrs. Thompson will need to review the regulations.
*** UPDATE ON EPA TROY LANDFILL PROJECT: John Regan does not have a final determination of the route they will be using. They are working on the details between the EPA and DRED. Mrs. Thompson has the feeling that they want to remove all of the material through Troy.
*** REVIEW AND APPROVE MEMO DRAFTED BY TOWN ADMINISTRATOR REGARDING WORKER’S COMPENSATION: Reviewed and approved . Mrs. Thompson would like to send a memo to all employees stating that they need to notify the town whenever they have a Workers Compensation claim at another job. They also need a doctor’s note releasing them to work for the town prior to returning to work.
*** CONFIRM MEETING WITH CEMETERY COMMISSIONERS THURSDAY JUNE 17TH AT 10AM.: Mr. Clukey will not be able to attend
*** REVIEW ROAD INFORMATION RELATING TO NECESSITY OF CREATING ANOTHER LOT ON MAP 04: Mrs. Thompson found a statement in the book “A Hard Road To Travel” which states that the town owns an easement for the road, but the landowner owns the land under the road. Therefore we could keep Mr. Ries parcel one parcel. The board agreed.
*** REVIEW COPY OF LETTER FROM DRA TO J.HOLMAN: Mr. Holman was sent a letter from the state with regard to filing a supplementary report of excavating.
*** REVIEW CHANGES TO SCOPE OF PROTECTION OFFERED UNDER THE MEMBER AGREEMENT OF LGC PLT:
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:25 PM, Mrs. Silverman made a motion to adjourn. Mr. Clukey seconded and the motion passed 3-0.
Submitted by:
Debbie Favreau
Administrative Assistant
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