BOARD MEETING MINUTES
July 7, 2004
Selectmen Present: Mrs. Knight, Mrs. Silverman and Mr. Clukey
Mrs. Silverman convened the meeting at 7:00pm.
PRIMARY:
*** Mrs. Knight moved to appoint Mrs. Silverman and Chairman of the board, the motion
was seconded by Mr. Clukey, the motion passed 3-0.
7:00pm MEET WITH NANCY CARLSON, MRSD TREASURER
· Monthly payments: Mrs. Carlson met with the board. She stated she feels that there should be an open line of communication between the town and the school. She submitted a cash flow analysis for the district for the past three years. She stated that there is a problem in August, October, January and April. Mrs. Silverman questioned if the other towns in the district are on the same payment schedule. She stated that they are. Their last adequacy grant comes in April. Mrs. Thompson stated that this printout is just for cash flow. This does not reflect the actual balance of the checking account. Mrs. Carlson stated that they
do not often have a lot of cash sitting in the checking account for any length of time. Mrs. Carlson stated that each school board member gets an account of the cash flow balance at each meeting. Mrs. Carlson stated that there are times that they have to hold checks if there is not enough money in the checking account. Mrs. Knight stated that we have always made our payments on time, and she does not feel that we should be covering other towns if they are not paying. Mrs. Carlson stated that the Adequacy Grants are issued in January, September and April. Mrs. Knight questioned if all of the towns have agreed to this. Mrs. Carlson stated that they received letters from us and Swanzey with regard to not doing this. Mrs. Carlson suggested trying this schedule, if we find this is a hardship, then we should contact her and our school board member. Mrs. Thompson stated that we will be losing interest if we are paying the school
district more. Mrs. Knight would like to look at this information before the board makes a decision. The board will discuss this issue next week.
7:30pm MEET WITH SHELDON SPECTOR, PRESIDENT OF WOODBROOK
· Dilapidated trailer: Mr. Spector stated that he is concerned with the condition of this trailer. The Manhoff’s are both deceased. The trailer has broken windows and is split in half. Mrs. Knight stated that we have sent a letter with regard to this issue.
· Properties at Woodbrook that owe property tax and condo fees: Mr. Spector stated that they wish to get properties that are not paying fees back on the records. He stated that he is aware of people who have had a check in hand and have been willing to purchase these properties. Mrs. Silverman stated that there are rules that we must follow with regard to the sale of properties. Mr. Spector stated that they are willing to put in writing that they will not charge condo fees to the town, the fees will not be assessed until the lot is sold. He questioned what we need from them with regard to this issue. Mrs. Silverman stated that we would
need to have this written in the correct manner. There is a process with regard to how the town sells tax deeded properties and this document would need to address the time allowed in order to correctly complete this process. He is specifically referring to the Manhoff’s and the Ryback’s. Mr. Spector will draft a letter to the board with regard to this issue.
*** Paul O’neil met with the board, he stated that he has a problem with his
neighbor Leon Goodwin. He stated that Mr. Goodwin has dug up the road to
put in a culvert. He stated that there was a group of them that were riding trail
bikes and they had a hard time getting around this. The board stated that this is
a Class VI road. He would still need to get permission from the town in order to
do work on this. He stated that the drainage from this culvert is going into Scott
Pond. The board stated that we will have the road agent look at this situation.
36 Johnson Road is Mr. O’Neil’s address. We will send him a letter with regard
to what the results of this are. Mrs. Silverman stated that we looked into the
issue of four wheelers being allowed on Class VI roads and they are not allowed.
We will send him a copy of the memo we sent to the Slavik’s with regard to this
Issue. We will also need to send him a road waiver form.
*** ACCIDENT WITH CRUISER: Cory Tommila tried to drive the cruiser between a trailer
that was parked on the side of the road unloading a skidder and another vehicle. He scraped the passenger side of the cruiser, damaging the door. Mrs. Silverman stated that she feels Mr. Tommila should have waited or gone around the other direction. Mrs. Knight stated that this shows poor judgement. The board would like to memo Chief Newton stating that he need to send Cory a memo stating that the Board of Selectmen and the Chief feel that this showed poor judgement on his part.
*** LETTER FROM WILKENSON’S REGARDING VILLAGE WATER DISTRICT: The Willkenson’s have sent a letter with regard to the water district. They state that they are being told that they are a part of the water district, when they have never participated. We will write back and state that we are seeking legal advice with regard to this issue.
*** REVIEW LOCAL GOVERNMENT CENTER INSURANCE RENEWAL: Reviewed
*** FAXES FROM ALEX WALKER
· Placement of building and tower for Saga tower building permit
· Bond – put security into a CD? When Mrs. Thompson spoke with Jim Bassett she stated that we would deny the building permit if they did not meet the 50’ setback. The plans they sent show the building outside of the 50’ setback, but the tower is within the setback. From looking at the original plan, the tower was never in compliance. The whole plan needs to be in compliance, and if they move the tower from what was approved by the Planning Board, they will need to meet with the Planning Board to discuss this matter. Alex Walker told Jim Bassett it is going to be very costly for them to obtain a performance bond.
He is wondering if we would be willing to accept some type of account that they would set up to cover this. The board agreed to this if Jim Bassett can set this up.
*** LETTER FROM KEVIN & DEBRA RALLS
· Condition of Fish Rock Road: We have received a letter with regard to the condition of this road. This is a Class VI road. The board will write back stating that we have been assured by the fire department they can get to anywhere they need to be. Mrs. Knight stated that this road is probably the worst in mud season. We will also state the status of class VI roads.
*** CHURCHILL CHAIN LINK FENCE: The Historic District has scheduled a meeting for next Thursday.
*** SIGN TECHNICAL ASSISTANCE AGREEMENT WITH SWRPC: Reviewed and signed. This is for Hazard Mitigation. We should be done with the plan by November.
*** REVIEW COPY OF LETTER TO JASON HILL: Reviewed. Tom Mullin’s has sent a letter to Mr. Hill with regard the fact that he must sign this document.
*** UPDATE ON MEETING WITH GOVERNOR: Mrs. Knight, Mr. Clukey and Mrs.
Wright met with the Governor with regard to E-Reg. The Governor stated that he wanted to hear all of the sides with regard to this issue. Virginia Beecher stated that she was concerned with security. Sandy Rowe from interware development is going to get together with the State IT person to discuss this issue.
*** REPORT OF PLANNING BOARD MEETING 7/06/04: Mr. Hill met with the Planning Board for his subdivision. The Planning Board would like to obtain a legal opinion with regard to this matter. Mrs. Thompson will send a copy of the letter we received from Bernie Waugh with regard to the Van Blarcom issue.
They approved a subdivision on Rockwood Pond for a two-lot subdivision.
*** POSSIBLE ZONING VIOLATION TAX MAP 12 LOT 12 – MOREY: Warren Hall has driven by this property. He is not able to see the building from the road. The board would like to send a police officer to view this property with Mr. Hall.
*** TOWN ADMINISTRATOR REQUEST FOR VACATION TIME: Mrs. Thompson
is requesting July 23, July 26 and the week of August 16 returning on the 24. Mrs. Silverman moved to approve, Mrs. Knight seconded. The motion passed 3-0.
*** DISCUSS HISTORIC PRESERVATION APPLICATIONS: The board previously gave a 50% discount on the barn applications . The board will give Mr. Corrette 50%, Mr. Young and Ms. Hallet at 75%, they feel that they are more historic.
*** BANNERS AND SIGNS: Mrs. Silverman stated that Bloomin Antiques has at least four wooden antique signs on the building. Mrs. Knight feels that the Planning Board needs to review the sign ordinance and determine exactly what we are trying to regulate. Mrs. Silverman feels that in the mean time we can write to people and state that they are only allowed one sign, and all others must be removed. Mrs. Knight feels that we need to be assured that the businesses Warren Hall submitted are the only ones that are in violation. Mrs. Silverman feels that we need to review all business in town prior to sending out any letters. Mrs. Silverman feels that we should inventory all business signs as of now and use that as the basis. Mrs. Knight feels that there needs to be a better line of communication with the Planning Board with regard to the application for signs during the site plan approval. We will put an article in the newsletter with regard to flags and banners that they
are considered a sign, which is subject to our sign ordinance. Mrs. Silverman would like to wait until we have an inventory.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:25 PM Mr. Clukey made a motion to adjourn. Mrs. Silverman seconded and the motion passed 3-0.
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