BOARD MEETING MINUTES
August 4, 2004
Selectmen Present: Mrs. Knight and Mr. Clukey
Selectmen Absent: Mrs. Silverman
Mrs. Knight convened the meeting at 7:00pm.
PRIMARY:
7:15pm MEET WITH PAUL GRAZEWICZ
· Questions regarding Tax Map 15 Lots 03-03, 03-05: Mr. Pzier and Mr. Walling were also in attendance for this meeting. Mr. Grazewicz stated that he was asked to do a survey of this land by Barbara Wallace. He stated that he reviewed the letter that Tom Parker wrote with regard to this property. Mrs. Knight stated that there is a letter from the Board Of Selectmen in 1988. They determined that 03-03 is buildable, 03-05 is not, since this lot does not have any road frontage. 03-09 is buildable if it can meet all other requirements such as setback and state septic system. In 1971 article 35 discontinued the road subject to gates and
bars. Mrs. Knight stated that the board has made it a policy to not issue building permits on Class VI roads. Mr. Walling questioned how they could discontinue this road, the board stated that they would have petition a warrant article.
7:45pm DISCUSS VILLAGE WATER DISTRICT
· Review letter from DRA: Reviewed. Nothing will change this year for taxes for people that are listed in the district, since they existed as of April 1, 2004. We have received legal advice from Gary Kinyon, he states that the Board of Selectmen can determine boundaries. Mrs. Knight feels that we need to work with the Commissioners to determine this. Mrs. Thompson stated that she reviewed these maps and feels that there are a couple of properties on Lower Troy Road that were listed that she does not feel are in the district. In 1965 Casey-J’s and the liquor store were not in existence, they were added when they were built. Mr.
Bequaert stated that whatever the rules are, they should be consistent. Mrs. Knight stated that if the property is clearly in the district, then they will remain. The procedure for removal is to submit a petition with ten signatures, notice to everyone in the district and then a public hearing. To expand they must submit a petition, hold a public hearing, then ratified by a vote of the district. Abatements are handled by the Board of Selectmen if someone requests an abatement for the tax for the district. The board will meet August 11, 2004 at 8:00 to discuss with the commissioners the district boundaries.
Mr. Bequaert stated that the board may get a letter from the Commissioners requesting they dump the water with radioactive material on town land.
*** LETTER NOTICING DEFICIENCIES WITH OUR POLLING PLACE AND DRAFT OF RESPONSE: We have received a letter with regard to deficiencies. Eleven deficiencies were listed, only one actually exists, the slope of our ramp. We would have to completely change this ramp in order to make this compliant. Mrs. Thompson has responded to this letter. Mrs. Knight suggested asking a contractor look at this to determine if it is feasible.
*** QUESTION REGARDING TYPE OF EVENTS THAT CAN BE POSTED ON THE TOWN WEB-SITE: Frank Bequaert stated that Fitzwilliam Net has a calendar of events. They are questioning if we can combine this with the town. They list certain events in town for businesses. Mrs. Knight feels that town meetings and functions should only be listed on our calendar. We can link to their site.
*** DETERMINE MARKET VALUE FOR LAND BEING REMOVED FROM CURRENT USE – TAX MAP 06 LOT 36-01: This is a new lot created from a subdivision on Putney Road. A Building Permit has been applied for. This is 5.5 acres. Mr. Clukey moved to assess this property at $35,000, Mrs. Knight seconded, the motion passed 3-0.
*** REVIEW LETTER TO WOODBROOK REGARDING POSSIBLE TAX DEEDING OF PROPERTIES: Reviewed. Mrs. Thompson faxed Attorney Prigge a copy of a draft, he made recommendations and she retyped this letter.
*** REQUEST FROM CONSERVATION TO APPOINT DOROTHY ZAG AS AN ALTERNATE ON THE CONSERVATION COMMISSION: The board approved this request.
*** DISCUSS POSSIBILITY OF USING CONSERVATION COMMISSIONS GIS EQUIPMENT TO COMPLETE OUR CLASS VI ROAD PROJECT: Mrs. Silverman suggested we ask them if we can use their equipment, and ask the person doing their project to complete this. The board agreed.
*** DISCUSS LETTER FROM MCKIM MITCHELL: The board will contact him and thank him for his response. They will ask that he speak with his fellow representatives.
*** REVIEW JUDGEMENT TO DISSOLVE VILLAGE PRECINCT: Reviewed. The board would like to certify and record this.
*** REVIEW LETTER FROM ATTORNEY CAMPBELL REGARDING STATE OF NH COMPASS PROGRAM: Reviewed. Mrs. Knight and Mrs. McLaughlin will attend this meeting.
*** TAX COLLECTOR’S NOTICE OF VACATION TIME: Mrs. Wright will be on vacation from 8/16-8/20
*** DISCUSS DRAFT CONTRACT AND SUGGESTED REVISIONS FOR ACCOUNT TO HOLD FUNDS FROM SAGA COMMUNICATIONS IN THE EVENT THE TOWER IS ABANDONED: They are considering a merger of their two lots.
*** CHARITABLE EXEMPTION APPLICATION FROM VETERANS HOSPICE: In order to be eligible, the business has to be in operation as of April 1, 2004, which they were not.
Mrs. Thompson will draft a letter
*** NON-PUBLIC SESSION: ELDERLY EXEMPTION APPLICATON:
non-public 8:50-8:55
Mrs. Knight moved to approve, Mr. Clukey seconded, the motion passed 2-0.
Skiffington
At 8:50pm Mrs. Knight made a motion to enter Non-Public Session under RSA 91-
A:3 II(e) for an Elderly Exemption Application; the motion was seconded by Mr. Clukey.
Roll Call Vote: Mr. Clukey - yes, Mrs. Knight - yes.
Vote Taken: Mr. Clukey made a motion to give allow the elderly exemption applied for.
Mrs. Knight seconded and the motion passed 2-0.
At 8:55pm Mrs. Knight made a motion to leave Non-Public Session under RSA 91-
A:3II(e); the motion was seconded by Mrs. Knight. Roll Call Vote: Mrs. Knight – yes, Mr.
Clukey – yes.
*** TREASURER’S REPORT: Reviewed
*** REVIEW LETTER FROM SAU REGARDING POSTING OF MEETING NOTICES: Reviewed
*** REVIEW COMMUNITY ASSISTANCE REPORTS: Reviewed
*** REVIEW RECREATION EMAIL: Reviewed
*** CIP: Mrs. Knight stated that the CIP Committee was considering creating a government building expendable trust. Each year we would put an amount of money into this. Mrs. Knight would like Mrs. Thompson to ask other area towns if they have something like this.
*** JASON HILL: Mrs. Thompson spoke with Jim Bassett with regard to this plan. The Planning Board cannot create an unbuildable lot. This is coming to the Board of Selectmen. This lot does not exist, this is a technicality. We will have to act on this. The Selectmen are required to go to the Planning Board for comment, and then the Board needs to make a decision. If it is denied, then the application goes to the ZBA. The Selectmen and the Planning Board can attend this meeting and make their intentions clear. The board is questioning if he can place a driveway from Rt 12. Terry Silverman told Jim Bassett that
there was to much wetlands. Mrs. Thompson questioned if it was unreasonable to make him put a driveway in for the distance to where the house is to be located. Mr. Clukey stated that we are not forcing him to put the house where it is located.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:25 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 2-0.
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