BOARD MEETING MINUTES
August 11, 2004
Selectmen Present: Mrs. Silverman, Mrs. Knight and Mr. Clukey
Mrs. Silverman convened the meeting at 7:00pm.
PRIMARY:
7:15pm MEET WITH JASON HILL: Jason Hill and Paul Grasewicz met with the board. Mr. Grasewicz stated that Mr. Hill is creating a lot with the required frontage on a Class V road, but they wish to access this from Crane Road. Mr. Grasewicz stated that Crane Road is a good point of access. Mrs. Silverman stated that this road is discontinued which basically gives an easement. We have looked at RSA 674:41, the procedure is for the board to receive comment from the Planning Board with regard to this matter. The board has made an appointment to meet with the Planning Board next Tuesday.
Mrs. Silverman stated that one month ago Mr. Hill was to submit a building permit application for the trailer which he stated was a storage shed. Mr. Hill submitted that application.
Mrs. Knight questioned if the town has any plan for opening back land in town. Mrs. Knight stated that we have the master plan. She feels that this is something the town needs to look into.
8:00pm MEET WITH JOHN FITZWILLIAM, VILLAGE WATER COMMISSIONER
· Discuss boundaries of district: Mrs. Silverman feels that we should adopt the existing outline of the district. Mrs. Thompson reviewed the tax maps and the water district map. She came up with a few properties that the district listed as in the district, which she feels are not in the district. There are a few properties that are questionable. Some lines do not appear to be the whole lot. Mrs. Silverman feels that if a portion of the lot is in the district, then the entire lot needs to be. Mrs. Knight feels that any properties that have the potential to be in the district should be in the district. Mrs.
Silverman feels that anyone that is clearly not in the district should be voted as not in the district tonight. Mrs. Silverman feels that we should put a letter of all the properties in the district in the map and lot file so that if the property is ever subdivided we would know that the property is in the district.
The board will send a letter to everyone in the district, we will list the procedure for requesting removal from the district. The board can decide on a case by case basis. We will also send a letter to all property that we are removing from the district.
Mrs. Knight moved to confirm the list of water district properties, Mr. Silverman seconded, the motion passed 3-0.
8:30pm MEET WITH BRUCE NEWTON, POLICE CHIEF: Chief Newton updated the board on the stats for the department. They had 41 new cases for the second quarter. The number of burglaries are up.
Chief Newton questioned the special duty detail billing for the Antique Show. The board had told Mr. Hadsell that they would be charged for the special detail. This was for an additional officer on Richmond Road, which we did not have. Kenny Whicker was the Special Duty officer on detail. Chief Newton was the officer on patrol that day. Mrs. Silverman stated that the Board felt that the Historic Society is a private function and they felt that they should be responsible for the detail. Chief Newton stated that he was not aware that this was changed from the past. The board will send a letter to the Historic Society stating that
there was a misunderstanding with Chief Newton and they are responsible for the Special Detail.
Chief Newton wrote a letter to DOT with regard to intersection of Rt. 12 and Lower Troy Road with regard to the lighting of this access road. They wrote back with some recommendations for fixing this problem. They suggested painting the curbing with florissant paint. Chief Newton questioned if this is something that Gene Cuomo could do. Mrs. Silverman suggested some reflectors be installed also.
We have been requested by Troy Police to assist with special detail for Troy Mills. They have requested assistance with personnel and vehicles. Mrs. Silverman stated that she would not want shifts impacted. Chief Newton stated that this would have to be on their days off. Mrs. Silverman stated that she does not have a problem with this. The board would like the Jeep used for these details.
*** QUESTION FROM PAUL HARRINGTON
· Does the Town have any interest in purchasing the Catholic Church in the Depot: They have an offer of $26,000 for this property. The board discussed the advantage of owning this property since it abuts the public safety building. The board would like to respond that we do have some interest. This would need to be voted on at town meeting and see if they can wait till after this.
*** UPDATE ON SPRINKLER SYSTEM
· SOP’s? The flushing is complete the pressure test passed, Amer Electric needs to hook up the alarms. They would like whoever we wants to be trained to be there.
· Who will be in charge of inspections etc.? The board feels that Gene Cuomo , Christopher Rocheleau, Wendy Carney, Bill Prigge or whomever the fire department wishes to delegate should be in charge of inspections. There needs to be a clear understanding of the call list. The board would like to meet with the firewards to discuss this procedure. Mrs. Silverman would like to write a letter to the firewards explaining that we would like to designate two people from the fire department and two people from highway to discuss the SOP for the handling of this matter.
· How should we handle access to the pump house? How many keys should we hand out for this. Mrs. Silverman feels that the firewards, Gene Cuomo, and the town hall should have a key.
*** DISCUSS LETTER FROM CHRISTOPHER MANZI: Mr. Manzi has addressed our
concerns with regard to his property. The board would like Warren Hall to view this property to determine if he has complied.
*** OPEN HEATING FUEL BIDS
· Allen & Mathewson: $1.389 fixed , service $60/hour
· Davis Oil Company: $1.469 fixed, service $60/hour, $90 nights and weekends
· Roy Bros. $.25 over Boston tank car. $65.00 service, diesel .169 over Keene spot
· Webber Fuel: $1.349, diesel .08 over bulk plant. 69.50 service
Mr. Clukey moved to award the bid to Webber Fuel for the heating oil, the motion was seconded by Mrs. Knight seconded. The motion passed 3-0. Mrs. Thompson will need to find out how we would handle accessing diesel, we previously had cards for Roy Brothers.
*** DISCUSS LETTER FROM WOODBROOK: The board will write a letter giving them permission to remove this trailer. Mrs. Thompson will clarify that we are able to do this since we have a tax lien on this property.
*** DISCUSS DRAFT OF MAILING FROM EPA: This is a description of what they will be doing.
*** REVIEW LIST OF FITZWILLIAM STUDENTS FROM SAU: We will give this list to Wayne Kassotis to review.
*** RAFFLE PERMIT – HFEDA: Signed
*** UPDATE ON EREG: The State is willing to compromise, they are trying to integrate with their Compass program. Four towns will be the pilot program for 120 days. Jane Wright asked if we could be included and the State agreed.
*** DISCUSS NEW LEGISLATION REGARDING THE DEFAULT BUDGET: This is an amendment to the existing default budget, it clarifies what can be included, and requires that the budget be broken down for expenses. The towns can vote to give the power to the Budget Committee to develop the default budget.
*** DISCUSS LETTER FROM DRA
· Setting the tax rate in October: The State is requesting the we go to Concord to set the tax rate. It will take three weeks to set the rate. It is critical that the School get the figures in on a timely basis. The board would like to see if we can coordinate for someone from the state to meet with the district towns here to set the rate.
*** REPORT OF MEETING LAST NIGHT REGARDING SMALL POX PLAN: They have formulated a list of different areas the need a plan. We need to reactivate the Emergency Management Safety committee. The next meeting is August 26. Nancy Carney will be writing the plan. She has many templates. The largest concern is a central way to communicate information. The school is the best location to use as a meeting place, with the VFW as a secondary.
*** LETTER FROM LGC REGARDING SERVICE TO PROVIDE 2 HOUR NO COST CONSTRUCTION/PROJECT PLANNING: We may want to consider using this service for the Public Safety Building addition.
*** CHURCH FLEA MARKET THIS SATURDAY:
*** REMINDER: HAZARD MITIGATION MEETING TOMORROW NIGHT
*** REVIEW NH DOT DRIVEWAY PERMITS APPROVED: Reviewed
*** REVIEW INFORMATION REGARDING RECENT TRANSFERS OF PROPERTY
*** MANHOFF: We have a letter from the son giving Edward Davis the right to negotiate with the board on these properties at Woodbrook. We have an agreement with Woodbrook on these properties to waive the condo fees. The board will send a letter to Mr. Davis stating that we are waiting to hear from Woodbrook with regard to these properties.
*** SIGNS: Margo Best received a call from the rental firm for the Old Post Office, they would like to put two political signs in their windows. They are in the Historic District. The board feels that the Historic District will need to review this. Mrs. Knight feels that they need to be aware that they do not need a permit from the Board of Selectmen for these signs. The board would like to send a memo to the Historic District stating that they are permitted, if they find something in their regulations that prohibit this then they need to let the Board of Selectmen know.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:00 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 2-0.
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