BOARD MEETING MINUTES
September 22, 2004
Selectmen Present: Mrs. Silverman and Mr. Clukey, Mrs. Knight arrived at 7:30
Mrs. Silverman convened the meeting at 7:00pm.
PRIMARY:
7:15 MEET WITH CONSERVATION COMMISSION
· Update on their work on the draft of conservation overlay district: Mr. Yon stated that they are regrouping with regard to the Conservation Overlay District. Eric Twarg had many concerns with the original draft. The consensus was that they should take another direction. They are looking at an open space ordinance, this is basically cluster zoning, which he stated Fitzwilliam has not really been in favor of. Carmen Yon stated the Conservation Commission is looking at open space with regard to wildlife and land conservation. Mr. Yon stated that the Planning Board, Conservation Commission and Eric Twarg will be meeting next month
to discuss this plan. Mr. Yon does not feel that this will appear on the warrant this year. Mr. Yon questioned how the board stands on this issue. Mr. Silverman stated that she would need to be clear what falls under this, is it for individual lots or just for new subdivisions. Mr. Yon stated that this would only pertain to lots that are being subdivided. Mrs. Silverman stated that it is hard for the board when articles are not clear enough to be enforceable.
*** DISCUSS PROBLEM WITH CULVERT ON NUMBER 4 ROAD: Mr. Cuomo estimates the cost of repairs between $6000 and $7000. The board authorized this. We will make adjustments to the highway budget at the end of the year if needed.
*** DISCUSS DRAFTING POLICY REGARDING APPOINTED BOARD AND COMMISSION POSITIONS AND MEETING ABSENCES : Mrs. Silverman stated that we have boards that have appointed members and we have problems with members not showing up for meetings. She feels that we need to have some consistency, she feels that we need to have a policy in place for requesting the individual to step down. Mr. Clukey stated that in most organizations if an officer misses two consecutive meetings they are asked to step down. Mrs. Silverman would like to have a letter that goes out to board members if they have been absent from meetings requesting that they verify in writing if they are no longer able to make the commitment to the board.
Mrs. Silverman questioned how strong the letter should be. Mrs. Silverman feels that we need to send a letter to all board members with regard to this issue and stress the importance of attending meetings, we understand that life can be busy. If they have a specific conflict, they should speak with the chairman of the board to discuss this matter. Mrs. Knight stated that it should be up to the chairman of the board to keep track of the members attending the meeting and if a member misses three in a row, it should be up to them to handle this matter. If it is the Chairman absent from the meetings the Board of Selectmen will need to
address this issue. A copy of this letter will be sent to Mrs. Best.
*** REVIEW LETTER FROM VILLAGE WATER COMMISSIONERS TO SUPERVISORS OF THE CHECKLIST: Reviewed
*** DETERMINE MARKET VALUE FOR LAND BEING REMOVED FROM CURRENT USE – MAP 12 LOT 63-02: This is a ½ acre coming out of current use for a house lot. The lot beside this was valued at $35000, Mrs. Silverman moved to assess the change of use based upon $35000, Mr. Clukey seconded. The motion passed 2-0.
*** REQUEST FOR HORSE/RIDER SIGN ON WEST LAKE ROAD: Mrs. Silverman stated that this is the second request from this individual. We will write a letter stating that when the road agent has the time, we will erect this sign.
*** DISCUSS PETITION FROM CHAPLEN TO REMOVE THEIR PROPERTY FROM THE VILLAGE WATER DISTRICT – MAP 32 LOT 60: They were not included in the original district. This lot was added when three houses beyond this lot requested to be added. Mrs. Knight moved to schedule a public hearing to hear this matter, this will be scheduled at the earliest meeting that noticing allows, the motion was seconded by Mr. Clukey, the motion passed 3-0.
*** DISCUSS PROPOSAL FROM HAMPSHIRE FIRE TO PERFORM YEARLY INSPECTION OF SPRINKLER SYSTEM: They have submitted a proposal in the amount of $925 a year. Mrs. Knight moved to sign this agreement, the motion was seconded by Mr. Clukey, the motion passed 3-0.
*** REVIEW / REVISE DRAFT OF SOP FOR SPRINKLER SYSTEM: Mrs. Silverman moved to adopt this, the motion was seconded by Mrs. Knight. The motion passed 3-0.
*** DISCUSS PARKS PROPERTY – TAX MAP 3 LOT 31-05: Chief Newton has submitted photos of this property. They are burying trash on this property. It appears that they are doing repairs on an existing mobile home. They were in two weeks ago to apply for a building permit to remove this trailer and place a new one on the lot. They were told that they needed an updated septic plan since we have no plan on file. The people doing this are renters. Mrs. Silverman stated that the landowner is responsible for this. Mrs. Silverman feels that we need to write to the landowner with regard to the building permit situation and the burying of the trash. The trash must be cleaned up and a building permit filed by October 1, 2004.
If we can assess fines for these violations, we will start after October 1, 2004.
*** DISCUSS MANZI PROPERTY – TAX MAP 10 LOT 16-06: The wire is still on the ground, half is in conduit. A neighbor complained that gray water is running on his property. He has five dogs, which are not registered. Mrs. Thompson has written a letter to Chief Newton with regard to this matter. Mrs. Thompson has the rules from the State with regard to gray water. The board would like another receipt from the septic pumping. Mrs. Silverman would like to contact the company, which does the pumping to see if we can determine what he has for a tank. We will give him until October 1 to fix the violations, if not corrected, we will contact Tom Mullins.
*** MEMO FROM PLANNING BOARD: The Planning board would like to meet October 5 with the Historic District, Conservation Commission and Board of Selectmen to discuss the information that Southwest is asking for.
*** REVIEW POLICE REPORTS AND AUGUST HEARINGS REPORT: Reviewed. Mr. Clukey does not feel that these reports contain enough information. The board reviewed the format of this report as well as previous reports. They will give Chief Newton a copy of the previous report and request that the reports follow this format.
*** 2005 BUDGET
· DISCUSS COLA: The state cost of living is 2.46% for next year. Mr. Clukey moved to approve 2.5% increase as of April 1, 2005, Mrs. Knight seconded, the motion passed 3-0.
· % INCREASE LIMIT FOR DEPARTMENTS OVER 2004 BUDGET: Mrs. Silverman feels that we should ask for no more than a 3% increase over last years operating budget. If the department had a greater increase then this last year, then we request that there be no increase.
*** REVIEW STATE EDUCATION PROPERTY WARRANT: This is a little less than last year.
*** REVIEW LETTER FROM TAMWORTH SELECTMEN REGARDING RSA 287-G: This is with regard to exempting town regulations to certain businesses. The board will send a letter stating that they are against this.
*** REVIEW TREASURERS REPORTS: Reviewed
*** NON-PUBLIC SESSION – REVIEW ELDERLY APPLICATIONS: 8:30-9:30
At 8:30 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 9:30 pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** REVIEW AND SIGN MS-1 AND MS4: Reviewed and signed
We need to update our revenues. Mrs. Silverman approved the update Mrs. Thompson made to the revenues, Mr. Clukey seconded, the motion passed 3-0.
*** OPEN HOUSE AT VETERANS HOSPICE HOMESTEAD FRIDAY 3-5PM:
*** FURNACE AT PUBLIC SAFETY: Webber Energy looked at furnace at public safety building and they do not see any problems with this.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:42 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 3-0.
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