BOARD MEETING MINUTES
September 29, 2004
Selectmen Present: Mr. Clukey and Mrs. Knight
Selectmen Absent: Mrs. Silverman
Mrs. Knight convened the meeting at 7:00pm.
PRIMARY:
7:15 MEET WITH MACE WENNINGER
· Land Donation: Mr. Wenninger stated that they would like to subdivide their property with two building lots and a third lot which they felt could be attached to the town land. Mr. Wenninger questioned if the town would consider accepting this piece of land. Mrs. Knight stated that this would have to be voted on at Town meeting. Mrs. Wenninger stated that the Conservation Commission indicated that we could hold a special town meeting. Mrs. Knight stated that this would be an expense for the town and we do not normally do this unless it is an emergency. Mrs. Wenninger questioned if a conservation easement could be placed on this parcel. Mrs. Wenninger questioned if they could put a studio on this parcel. Mrs. Thompson stated that portion of the land could not be in the conservation easement, but the Planning Board would not grant the subdivision with an unbuildable lot if the entire lot was not in the easement. Mrs. Wenninger stated that they were told by a former
Selectmen that there is a small building on this lot, which is grandfathered and they could rebuild this building. Mrs. Thompson stated that this is grandfathered as one lot, once they subdivide it is not grandfathered as buildable. Mrs. Wenninger questioned if they could add this to their lot across Widow Gage Road. Mrs. Wenninger stated that a portion of Widow Gage is class V. Mrs. Thompson will look into the distance of this. Mrs. Knight stated that they would need to request at Town Meeting a portion of this road be discontinued if they wish to combine these lots. The board stated that they would need to meet with the Planning Board to discuss the subdivision.
*** DISCUSS INFECTIOUS DISEASE EMERGENCY PLANNING AND RESPONSE: Mrs. Thompson stated that this is a small part of our emergency plan. The last time we updated our emergency management plan was ten years ago. We really need to update this plan. There are many issues that we need to address.
*** REVIEW HOMELAND LOCAL GRANT ALLOCATIONS: We are eligible for up to $5000. This could be used for the update of the emergency management plan. This could also be used for training. This is the responsibility of the Emergency Management Director. We need to schedule a meeting with Win Wright to see if he will be completing this application. Mrs. Knight would like to meet with Mr. Wright next Wednesday evening. Mr. Clukey feels that we need to send a memo to Mr. Wright since there is a deadline for this application.
*** REVIEW / SIGN PURCHASE ORDER FROM SHAW ENVIRONMENTAL: This is a purchase order which states that they will contract with the town for up to 80 hours at the price of $42.00 an hour. The board would like to speak with Chief Newton to determine if this is okay.
*** TAX COLLECTOR/TOWN CLERK NOTICE OF VACATION DAYS: Reviewed. Mrs. Thompson questioned if there is some type of policy the town can institute that requires all employees to let the Selectmen know when they will be on vacation. Mrs. Knight suggested we implement a form that request vacation time. She will fax this form which they use in Jaffrey.
*** NON-PUBLIC SESSION
· Review/approve elderly applications – updated information:
At 8:22 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 8:34 PM. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** DISCUSS PROCEDURE FOR NOTICING VILLAGE WATER DISTRICT RESIDENTS OF PETITION AND PUBLIC HEARING: Mrs. Thompson spoke with Gary Kinyon with regard to how we notify people of the public hearing. We have to do an abode notification. This will involve giving each person in the district a copy of the notice and the petition. Someone will have to either serve this personally or if not home put this in the door and make note of the time. He is looking into how we handle out of town people. Mr. Clukey suggested we use a police officer. Mrs. Knight suggested Warren Hall. Mr. Clukey was suggesting the officer be paid for a detail, not the officer on duty.
*** REVIEW SURVEY OF MAP 11 LOTS 57 AND 59: We are showing this as two lots under the Kennedy’s name. We have a survey which show these lots differently then how we are taxing them. We will make the necessary changes.
*** REVIEW CEMETERY PAYROLL HOURS: There have been 321 more hours worked this year over last year. Mr. Clukey feels that we need to speak with the cemetery commissioners and Mr. Dunton with regard to this matter.
*** REQUEST FROM INDIVIDUAL TO BE ALLOWED TO TOUR THE TOWN HALL TOWER ACCOMPANIED BY MR PARKER NEXT SUMMER: Mrs. Washburn asked if it was alright to do this. The board agreed to this.
*** REVIEW PARTIAL BRIDGE REPORT FROM DOT: Reviewed
*** DECIDE ATTENDENCE AT SWRPC QUARTERLY DINNER MEETING: Mr. Clukey and Mrs. Knight will attend.
*** LETTER TO BOARDS: Mrs. Knight would like the letter sent to the Chairman. It will be up to the Chairman to discuss this issue at a meeting. The Chairman needs to let members know that this is a new policy
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 8:40 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 2-0.
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