BOARD MEETING MINUTES
October 6, 2004
Selectmen Present: Mrs. Silverman and Mr. Clukey, and Mrs. Knight
Mrs. Silverman convened the meeting at 7:00pm.
PRIMARY:
7:15pm MEET WITH WIN WRIGHT
· Discuss available Homeland Security Grant: Mr. Wright stated that he tried to look up this grant and did not see any amount set for this grant. He spoke with Pete Petchet at the State with regard to this. There are four main points that they are going to be looking at. Mrs. Knight feels that this grant could be used toward the updating of the Emergency Management Plan and drills. Mr. Wright was under the impression that they wanted to regionalize this grant. Mr. Wright stated that he would regionalize the drill if we obtain this grant. Mr. Wright stated that this would be for the updating of the homeland security section. We
need to update our entire plan. Mrs. Knight stated that we need to have a much broader plan then we have which encompasses all emergency management planning. Mrs. Knight questioned if Mr. Wright needs help with this. Mr. Wright stated that Mrs. Thompson would type this update to the plan. Mrs. Thompson clarified that she is willing to retype this information. She will not be formulating this plan, merely typing the plan she is given to update. Mr. Wright stated that the last plan the State printed for us. Mrs. Knight questioned Mr. Wright if he needs help writing this grant. She suggested Nancy Carney. Mr. Wright stated that he is not sure if she wishes to do this. Mrs. Knight stated that the board will speak
with her. This grant is due October 25, 2004. The board stated that the Emergency Management needs to update the plan, schedule drills, printing the plan, notification of plan. Mrs. Knight feels that we need to budget for the update of this on a yearly basis. Mrs. Knight feels that we need to have a core group
that works on the update of the plan. We will ask Ms. Carney if she is willing to work on the grant application. Mrs. Silverman suggested we update the positions for emergency management. She feels that we need to form an emergency management committee of two or three people. The board will speak with Ms. Carney and Mr. Wright to see if they are interested in serving on this committee and if they have a suggestion for a third person.
The board met with Mr. Wright and stated that they feel we should have an
appointment of a committee of three people to fill the position of Emergency
Management. Mrs. Silverman stated that we would appoint Mr. Wright, and ask
Ms. Carney if she is willing to serve. This will be an Emergency Management
Board.Mrs. Carney came into the meeting. The board explained that the
Selectmen would like to form an Emergency Management Board, which would be
appointed by the Selectmen. The Selectmen asked if Ms. Carney would be
willing to serve as a board member on this. She stated that she would have to
think about this. The board does not feel that we can ask Ms. Carney to complete
this grant if she is not serving on this Board. Mrs. Knight suggested having the
Fire and Police Department work on this grant. We will put in writing to Mr.
Wright that we expect this grant to be completed, we can suggest that he contact
Southwest Region Planning Commission to help with the writing of this grant.
Mrs. Thompson questioned if she should attend the workshop tomorrow on this.
Mrs. Silverman does not feel that Mrs. Thompson should attend. Mrs. Knight
stated that we need to write to Mr. Wright and state that we expect a proposal be
submitted for this grant. If this does not happen, the board feels that we will
need to appoint a board of three people and they do not feel that we should
appoint Mr. Wright. We will need to appoint three people who want to spend the
time in this position.
· Plans for Emergency Management update of plan:
*** CONSERVATION MEMBER QUESTION REGARDING CONFERENCE EVENT: Jeanne Prevett questioned if the town would pay for her to attend this conference. The board feels that this is up to the Conservation Commission to approve.
*** REVIEW SPRINKLER SYSTEM EXPENDITURES: We spent $138,738.00 on this project. Mrs. Thompson stated that this project could never have happened without the help of Gene Cuomo. We will put a notice in the newsletter from the board thanking Mr. Cuomo and Mrs. Thompson on this project.
*** DISCUSS DRAFT OF “REQUEST FOR LEAVE” AND “QUARTERLY ANNUAL SICK/VACATION” FORMS: Mrs. Silverman moved to adopt these, Mrs. Knight seconded, the motion passed 3-0.
*** DISCUSS LETTER FROM JOHN WHITE REGARDING ERECTING A MONUMENT IN THE VILLAGE COMMON: The board responded to this letter.
*** ABATEMENT REQUEST – TAX MAP 42 LOT 02-77: This is from Mr. Hogan. The lot on either side of this property is being assessed as this lot is. The board would like Mrs. Favreau to view this lot to determine if this is waterfront or water view. The board would like to look at all of the surrounding properties. Mrs. Silverman feels that we should look into the value assessed for water view.
*** REVIEW DEVELOPMENT STATUS OF TAX MAP 14 LOT 37: This lot is being assessed as developable. The board would like to look into the status of Sunset Road. There is a small amount of frontage on Rhododendron Road. The board feels that this is developable.
*** REVIEW 2005 HIGHWAY BLOCK GRANT AID: We are getting about $5000 more.
*** REVIEW COUNTY 2004 TAX BILL: This bill is up about $12,000.
*** REVIEW MINIMUM IMPACT EXPEDITED APPLICATION FILED BY DAVID SPICER:
Reviewed
*** NON-PUBLIC SESSION – ELDERLY EXEMPTION APPLICATIONS:
At 8:35 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 8:40 pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** DISCUSS PERAMBULATION DATES: Mr. Cuomo has walked a lot of these boundaries. The board will meet October 16, 23 and 30 with a rain date of November 6. The board will schedule this for 10:00
*** 2005 BUDGET
· Increases in NH Retirement contributions and health insurance: There is going to be an increase in the employer contribution from 5.9 to 6.81 for employees, the police is increasing from 7.87 to 9.68. Health insurance went up 18.8%. This is about $18,000 more for the year for the town. Mrs. Thompson stated that Mr. Parker was talking to her about suggesting at the school that they offer a buyout for employees that choose to not participate in the health plan. Mrs. Knight stated that in Jaffrey they offer $1000 for employees who choose not to participate if they are eligible.
*** ELECTION: There needs to be a Selectmen in attendance at the election. Mrs.
Silverman will check with here schedule.
*** CEMETERY: Mrs. Thompson spoke with Mr. Grab with regard to the issue of the hours worked at the Cemetery. He stated that there are tasks that are not getting done at the cemeteries that the commissioners had given to Mr. Dunton that they wanted completed this year. Mrs. Knight feels that the Cemetery Commissioners need to speak with Mr. Dunton with regard to this matter. Mrs. Silverman feels that we should send a memo to the commissioners stating that there appears to be quite a number of more hours worked this year and question if specific projects are being completed or why there are more hours worked this year.
*** BUDGET COMMITTEE: Melony Raitto cannot do the minutes this year. The board will ask Jeanne Sable if she is interested in filling this position. Mrs. Silverman suggested speaking with Terry Sillanpaa if her daughters would be interested if Jeanne cannot do this.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:20 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 3-0.
| 
