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Selectmen's Meeting Minutes 10/13/04
BOARD MEETING MINUTES
October 13, 2004

Selectmen Present:  Mrs. Silverman and Mr. Clukey, and Mrs. Knight

Mrs. Silverman convened the meeting at 7:00pm.  


PRIMARY:

***     DISCUSS ELECTION DAY PROCEDURES: 11/02/04:  The polls are open 8:00 am to 7:00 pm.  Mr. Clukey will cover the polls from 8:00 am to 12:00 pm,   Mrs. Silverman will cover from 12:00 pm to 4:00 pm and Mrs. Knight will cover from 4:00 pm to 7:00 pm.

***     DISCUSS SHAW ENVIRONMENTAL PURCHASE ORDER:  Mrs. Thompson spoke with Chief Newton, he stated that he could cover the eighty hours if needed.   The board signed this purchase order

***     DISCUSS SCHEDULE FOR PERAMBULATION:  Reviewed.  If it rains this Saturday, the board will do all of the boundaries that they can drive to.  

***     NON-PUBLIC SESSION:  PERSONNEL ISSUE:
                           At 7:14 PM, Mr. Clukey made a motion to go into Non-Public Session
                        under RSA 91 A:3 II  (e). Mrs. Knight seconded the motion. The  
                        motion passed 3-0.  Roll  Call Vote;   Mr. Clukey – yes, Mrs. Knight –
                        yes, Mrs. Silverman - yes.
                         At 7:40 pm. Mr. Clukey made a motion to go out of Non-Public Session
                        under RSA 91 A:3 II  (e). Mrs. Knight seconded the motion. The
                        motion passed 3-0.

***     REVIEW WATER TEST AND DISCUSS WELL AT PUBLIC SAFETY BUILDING:  The water test for the new well came back with very high sodium and chloride.  Wendy Carney stated that John Holman has some ideas he feels that we should try.  The board would like to meet with Mr. Holman to discuss this.      Mr. Clukey feels that we should flush this well for some time and then retest.  Mrs. Silverman feels that we should contact Green Mountain Well with regard to this matter.  Mrs. Thompson will contact them.     

***     DISCUSS EMERGENCY MANAGEMENT GRANT OPPORTUNITIES:  Nancy Carney attended the program for Homeland Security grant, this is only for training and equipment.  There is a state grant for the update of the plan.  Mrs. Thompson spoke with Pete Petchet he has a template and a CD, which Mrs. Carney will work on this.  Ms. Carney will serve on the Emergency Management committee, she suggest Deborah Burnham as the third person for Emergency Management.     The board would like to appoint these individuals for s specific term.  The board will appoint Mr. Wright for a one year term, the new person for two years and Ms. Carney for three years.  The board would like to meet with Ms. Burham.  Mrs. Thompson will try to schedule this for next week.

***     REVIEW EMAIL TO POLICE REGARDING SPEEDING ON ROYALSTON ROAD:  The police received an e-mail with a copy sent to the Board of Selectmen with regard to vehicles speeding on Royalston Road.  This is a matter for the police to respond to.

***     REVIEW RINDGE POLICY/ORDINANCE REGARDING TRAILERS:  Carlotta Lilback sent this to Mrs. Thompson for consideration for adding to our land use ordinance.   The board will forward this information to the Planning Board. Mrs. Thompson will give this to Mrs. Best with a memo from the Board stating that they would support this.  

***                 The board feels that we should issue a 911 # for the camping trailers on Rt. 119 that requested one.  This is no way means that a building permit will automatically be given.        

***     REVIEW WATERSHED GRANT APPLICATION:  We are not in a high priority water shed.      

***                  DISCUSS MILEAGE REIMBURSMENT:  Mrs. Thompson questioned if an employee is taking a personal trip and stops to pick up supplies for the town is there mileage reimbursable?    Mrs. Silverman stated that if the item is something we would normally have to go and pick up, then the board would not have a problem paying this, but the store would need to be in the area.    

***     SPRINKLER SYSTEM BUDGET:  Mrs. Thompson stated that she did not figure in retainage last week.

***     2005 BUDGET :  Mrs. Thompson stated that there were a number of projects that were left in General Government Buildings  for this year.  One was refinishing the floors in the lower hall and the other is making the generator automatically turn on and adding circuits to the town clerks office.  Mrs. Silverman feels that we should do the circuits first.  Then the end of November do the generator.  She would like to hold off on the floors until the end of the year.   The board would like Mrs. Thompson to speak with them now to schedule this for the end of the year.

                      The board reviewed the drafted budget Mrs. Thompson submitted.  Mrs. Silverman feels that we should take out the word unanticipated for repairs/maintenance.  Mrs. Knight feels that we should present the capital projects to the Budget Committee early in the budget process.    Mrs. Silverman would like to start working on the budget worksheet next week for capital projects.  The board would like the Budget Committee to review all of the submitted budgets at the first meeting and if they have additional information that they need, then the department should be notified.  Mrs. Knight will attend the first Budget Committee meeting.  

                      Executive – Mrs. Thompson will purchase postage at the end of the year if there is money left in the budget.  This would decrease this line of the budget if she is able to do this.  Mrs. Silverman stated that we need to be prepared for questions with regard to health insurance. Mrs. Knight stated she does not feel that this is a Budget Committee decision.  This would be a decision of the Board of Selectmen.                   

                      The board feels that all of the budgets should be added up when submitted so that there should be a comparison for the final budget that is submitted to town meeting to show how much was cut by the Selectmen and the Budget Committee in the work meetings.           



***                  November 17 public hearing for Water District at 6:30.  Frank Bequaert was in and indicated that it was his understanding that the town could bill for water district bill on the tax bill.  Mrs. Thompson told him that this was not correct.   

***                 Corey Parks:   The Sweeney’s have been removing the trash from this property.  They stated that they have not been doing building repairs.  They obtained an application for the demo of the trailer.   

  


SECONDARY:
·       Various committee/board minutes
·       Newsletters
·       Review Police logs/reports

SIGN:
·       Minutes
·       Correspondence
·       Payroll and Accounts Payable Manifests



There being no further business, at 9:00 PM Mr. Clukey made a motion to adjourn.  Mrs. Knight seconded and the motion passed 3-0.


 
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13 Templeton Turnpike, PO Box 725 Fitzwilliam, NH 03447
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