BOARD MEETING MINUTES
November 10, 2004
Selectmen Present: Mrs. Silverman, Mr. Clukey, and Mrs. Knight
Mrs. Silverman convened the meeting at 7:00pm.
PRIMARY:
7:15 MEET WITH RECREATION COMMISSION
· 2005 BUDGET: Carey Bluhm, Brian Gill, Wendy Martel, William VanValkenburg and Terry Robbits were in attendance. Carey Bluhm stated that this is a very frugal budget. They have included $16000 under line 730 for the replacement of the pole barn roof. Mr. Bluhm questioned if the Budget Committee does not agree for the roof repair does it not go on the warrant. Mrs. Silverman stated that the Board of Selectmen create the warrant articles. Mrs. Stark stated that due to the weather this summer some of her expenditure lines are down, such as field trips. Mrs. Stark stated that she is having problems with her
computer and needs to look into replacing this. The board told Mrs. Stark to get the figures for them to review. Mrs. Silverman questioned if this is a reasonable budget to run the programs. Mrs. Stark stated that if the bottom line is not cut then this is sufficient.
7:45 MEET WITH FIRE DEPARTMENT
· PURCHASE ORDER: This is in the amount of $984.80 for two chain saws and two pairs of chaps. This was included in their budget last year. They have two chain saws that are in need of replacement. They will keep one of the old ones. Mrs. Knight moved to approve, Mr. Clukey seconded, the motion passed 3-0.
· 2005 BUDGET: 629 hydraulic rams to go with the extrication tool. Line 740 part is expendable trust and other part is for the repair for M2. The tank on this vehicle leaks. Mrs. Thompson stated that the figure listed for the approved budget is incorrect. The total approved was $42,305, which would be an increase of $4,025 for this year’s requested budget. Mrs. Silverman stated that this needs to be corrected for the Budget Committee. Mr. Prigge questioned if there is a way to get the final budget cuts for future use. Mrs. Knight stated that they can obtain the budget committees minutes. Mrs. Thompson stated that
there is a new law this year that states if a warrant article is not approved, then money cannot be spent for this item out of the operating budget. Mrs. Silverman feels that the $10,000 for the engine tank repair should be put under line 630.
Wendy Carney stated that we are waiting for the test to come back for the well at the public safety building. We are retesting after running the well for many hours. Mrs. Silverman feels that we need to have a discussion with the budget committee with regard to this matter. Mr. Mattson stated that he spoke with John Holman he stated that we could seal off certain parts of the well if we know where water was first hit.
Ambulance: payroll increased, with $10,000 capital reserve.
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8:15 MEET WITH SUPERVISORS OF THE CHECKLIST
· 2005 BUDGET: Mrs. Best stated that the Supervisors support the purchase of the voting machine. Mrs. Wright stated the we can rent a machine for town meeting if we have an article on the warrant for the purchase of a machine. The cost to rent this machine is $500. We would have to purchase the ballots at .26 per ballot. Mrs. Best stated that we have a small pool of people that they use for elections. The ballot clerks work a long day, and they really need fresh people to come in and count. Mrs. Thompson stated that this would not eliminate the need for the Supervisors and the Ballot Clerks. Mrs. Silverman stated that
we would still have the cost of these positions as well as the cost of programming the machine. This is estimated between $300 and $600 per election. Mrs. Silverman estimated the cost of elections with this machine would be considerably higher than what we are paying now. We would need to put this as a warrant article. Mrs. Silverman would like Mrs. Wright to discuss this with the budget committee and determine if she has their support.
Mrs. McLaughlin stated that Margo Best will no longer be working for the town. Joan McLaughlin is the only supervisor with a key to the building. Mrs. McLaughlin stated that as of 2006 they should be online with the State for the central data base.
Mrs. McLaughlin stated that the room that we use for the election is not large enough for the supervisors to use for updating the cards needed for registering.
She questioned if the Selectmen have any feelings with regard to moving the elections. She stated that they need to replace their computer, which would have an impact of what type of equipment they would purchase, depending upon where we hold the elections. Mrs. Silverman stated that she would not want to see Town Meeting moved from the Town Hall.
The state is holding workshops for Town Clerks and Supervisors called JAD. This is
a general meeting with town clerks and supervisors to meet with vendors who are
developing the general database. This would be a commitment of 3 mornings a
week for three to four weeks. Mrs. Silverman feels that we should respond and
state that this is unrealistic. Mrs. Thompson suggested we e-mail our input with
regard to this matter.
Mrs. Silverman stated that the board will need to discuss the matter of moving the voting and meet back with the Supervisors. Mrs. Silverman stated that the board will look into use of the town hall and space and determine if we can find a space for the Supervisors to use.
*** MEET WITH JANE WRIGHT, TOWN CLERK / TAX COLLECTOR
· 2005 BUDGET:
*** TOWN CLERK / TAX COLLECTOR VACATION TIME NOTICE: Mrs. Wright will be taking Friday November 12 for a vacation day.
*** REAPPOINT MEMBERS OF THE VILLAGE COMMON COMMITTEE: Mike Methe, Les Black and John Fitzwilliam need to be re-appointed to the committee. Mrs. Knight moved, Andy seconded and passed 3-0.
*** REVIEW TREASURERS REPORT: Reviewed
*** REVIEW AND DISCUSS INFORMATION FROM CONSERVATION COMMISSION ON CONSERVATION EASEMENTS ON TOWN FOREST LAND: Mrs. Knight stated that she does not want to do anything that will bind other boards. Mrs. Silverman stated that nothing could be done with this land without a vote of town meeting. The board will review the information submitted with regard to this matter.
*** REVIEW DOT BRIDGE INSPECTION REPORT: Reviewed
*** DISCUSS JOINING NH PUBLIC WORKS MUTUAL AID PROGRAM : Mrs. Thompson and Mr. Cuomo spoke with these individuals at the NHMA conference last week. She obtained information with regard to this program for the board to review. Mrs. Knight stated she feels that if the Road Agent is in favor of this she would support this. The board will review this information.
*** NON-PUBLIC SESSION - PERSONNEL
*** REVIEW COPY OF LETTER REGARDING TIMBER TRESPASS AND DAMAGES: We were sent a copy of a letter from George Chapman’s attorney with regard to damages for timber trespass from Van Dyke Construction.
*** REVIEW CORRECTED COMMUNITY KITCHEN STATISTICS: The original figures we received were incorrect. They have submitted corrected figures
*** REVIEW LETTER FROM DES REGARDING COMPREHENSIVE SHORELAND PROTECTION ACT:
*** 2005 BUDGET : Mrs. Knight stated that she feels that we need to discuss capital projects. She would like to meet the Budget Committee and the CIP Committee to discuss capital projects. She would like to discuss Capital projects next week and Monday November 22. Mrs. Knight stated she would like to budget money to put the capital project together. Mrs. Silverman suggested hiring a temp to put this project together.
*** BOARD MEETING: The board will meet Monday November 22, 2004 at 9:00 for the Selectmen’s meeting that week.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:45 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 3-0.
Submitted by,
Debbie Favreau
Administrative Assistant
Susan Silverman
Andrew D. Clukey
Joan Knight
Board of Selectmen
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