BOARD MEETING MINUTES
November 17, 2004
Selectmen Present: Mr. Clukey, and Mrs. Knight
Selectmen Absent: Mrs. Silverman
Mrs. Knight convened the meeting at 7:00pm.
PRIMARY:
6:30pm PUBLIC HEARING – VILLAGE WATER DISTRICT PETITION: John Fitzwilliam, Fred & Maryann Chaplen, Cynthia Martin, Dianna Schott, Peter Chong and Paul Weber were in attendance.
Mrs. Knight opened the public hearing at 6:30 PM, the public notice was read. John Fitzwilliam stated that he signed the petition, he stated that they are right on the border of the district. Mr. Chaplen stated that the district was redrawn a few years ago because someone requested expansion. Mrs. Knight stated that the district was redrawn in 1965, which extended to include this property. Mr. Chaplen stated that nothing was ever done about expanding the pipe, the pipe ends 2-3 houses from his house. He has a 300’ driveway, which is up a hill and would be difficult to obtain water from the district.
Dianna Schott stated that they are also in the district, but not receiving water. She questioned how the district works? John Fitzwilliam stated they are part of an infrastructure, they could hook up to the district if need be.
Mr. Webber stated he is in the district and has no well pressure. Mrs. Knight stated that we are here this evening to hear the petition with regard to withdrawal, not discuss problems with the water district. Mrs. Knight stated that it is the board’s job to decide on this property. She stated that they would need to look at every case on a case to case basis and discuss the merits of each case.
Mr. Clukey moved to accept this petition and remove this property from the district, the motion was seconded by Mrs. Knight. The motion passed 2-0.
Mrs. Knight closed the public hearing at 6:55.
*** DISCUSS CASH FLOW ANALYSIS REPORT: Mrs. Thompson has completed a cash flow analysis. We have one more payroll for this month and we owe the County taxes by the 17th of December. The board feels that we need to hold the school payment a week or two if we need to until tax money is received. We will ask departments to keep expenses down for the next few weeks.
*** DISCUSS SCHOOL ASSESSMENT: Reviewed
*** SIGN LGC SURVIVING SPOUSE COVERAGE POLICY: This is for people who are retirees they can purchase medicomp at their own expense. This allows the spouse of the former employee to continue to purchase this coverage. The board signed this agreement.
*** POLICE CHIEF REQUEST FOR VACATION TIME: Chief Newton has submitted request for vacation for the following dates: November 28, 29, 30 December 1,2,8,9,12,16,27,28,29 &30. The board approved this request. He has requested December 2 as one of the dates. He is scheduled to meet with the Budget Committee. We will memo and remind him and also that we expect adequate coverage with no other officers on leave during this time. Mr. Newton came into the meeting, Mrs. Knight relayed this information to him.
*** REVIEW LETTER FROM MRS. BLACK REGARDING TREE LIGHTING: The tree lighting will be December 3
*** NON-PUBLIC SESSION – PERSONNEL
At 7:25 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 7:30 pm. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (e). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** NEWSLETTER ARTICLES: Mrs. Thompson will write an article about using the fire hydrant for the recent barn fire. She will also write one about the tax bills and increase in school assessment.
*** PUBLIC SAFETY WELL: results are down significantly but still higher then allowed. We will get the well log from Green Mountain.
*** CIP: Mrs. Knight stated that there are nine projects that they are recommending for this year.
*** Filipi: The Planning Board did not make a decision, they would like the Fire Department, Police Chief and Road Agent to look at this.
*** Planning board requested that the Selectmen staff take on the land use board work until a replacement is hired for Margo Best. The board feels that a temporary person should be hired to fullfil this requirement until a replacement has been found for this position.
*** MEET WITH POLICE CHIEF BRUCE NEWTON: Chief Newton met with the board. Chief Newton stated that full time wages are up for step increases and cost of living. Other compensation is for court witness fees for part time personnel. Health insurance is up considerably. Office equipment he would like to replace a computer. Equipment purchase: digital Sony camera, pelican hard case, rifle cases, rifle light systems, tazers, tazer holster and PBT. The tazer is $600 - $700. There needs to be training. Gas needs to be increase by about $1,400 due to increase of price.
The Jeep needs major repairs in the amount of $4000. This vehicle is not worth this.
It is possible to lease a new vehicle. He has spoken with Hillsborough Ford and there
is a municipal lease program. He will need to get the details with regard to this. Training in the past he has included officers hours in this line plus training materials. He has changed the hours to wages.
If the cruiser is purchased, then Chief Newton will need to add vehicle maintenance to Animal Control. There is a training course offered which is a national certification. The tuition is $475.00. Chief Newton has thought about certifying Kim Smith as a part time officer. He feels this would help with her position in Animal Control.
Evaluations: Chief Newton stated that he is struggling with the new evaluation forms. They are much more time consuming. Some of the officers are very reluctant to complete the self-evaluation portion of this form. The board stated that this is a work in progress. Chief Newton should speak with area police chiefs to discuss what from they use.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:00 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 2-0.
Submitted by,
Debbie Favreau
Administrative Assistant
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