BOARD MEETING MINUTES
November 22, 2004
Selectmen Present: Mrs. Silverman, Mr. Clukey, and Mrs. Knight
Mrs. Knight convened the meeting at 9:00am.
PRIMARY:
10:30pm MEET WITH CEMETERY COMMISSIONERS: Cemetery Commissioner Mike Grab met with the board. Mrs. Silverman stated that they had budgeted $1400 for labor contracted service but only have spent $240. Mr. Grab stated that they did not dig as many graves as expected and they also still have to pay the bill for tree cutting to Dennis Punch. Line 629 is for the replacement of a string trimmer for $300 and a mower for $650. They wish to purchase a riding mower. He questioned if this is for a capital request or should this be in the budget. The board feels that this should be in the operating budget.
Mrs. Silverman questioned the amount of time that is being submitted for hours for the department this year. Mr. Grab stated that he does not feel that Mr. Dunton has the time to fully supervise the personnel this year. Mrs. Silverman would like to keep a close eye on this. The board reviewed the Sexton position job description. For next year the board would like the Commissioners to be involved in the hiring process. They also want the Commissioners to be involved in the evaluation process.
Mr. Grab stated that there is a new trail that has been cut through the front of the cemetery. The board would like Chief Newton to look into this. We will put a letter in the newsletter stating that trails are not allowed on Town property.
*** DISCUSS BUDGET: The board discussed the budget and feel that Capital Reserve is probably going to be impacted by the voters and the tax rate.
Mrs. Silverman suggested doing a Capital Reserve for the purchase of the Vision software this year and $9000 next year for the purchase.
Capital Reserve: The board reviewed the figures suggested by the Capital Improvement Committee: Town Hall $20000 added to painting town hall and then they plan to paint the hall in 2006. Recreation Ballfield $20,000 to be added with money to be expended in 2006. Conservation Commission $15,000 for an expendable trust for the purchase of land. $30,000 for the Public Safety Building. Planning Board $6000 for the next three years for the Mater Plan, which they wish to complete in 2008. Fire Department $50,000, $25000 Ambulance and $2500 Transfer Station
*** DISCUSS MILEAGE REIMBURSEMENT: IRS notification that mileage reimbursement is .405. We will send a memo to employees
*** LOCAL GOVERNMENT CENTER PLT RATES: Mrs. Thompson received a quote from them for Workers Comp it is around $9300. This includes certain participation in various classes. Mrs. Silverman would like Mrs. Thompson to look into this to determine how much of a commitment this is. We are paying $11000 with Primex now. She is going to contact Primex to discuss this matter.
*** VACATION REQUEST: SUSAN MASSIN, KATE THOMAS: Approved
*** ACCEPT RESIGNATION LETTER – ELEANOR ROGERS, COMMON COMMITTEE : The board accepted this resignation, we will send a thank you note for her service. We will ask the committee if they have any recommendations for a replacement. The board would like to see someone who has some experience with plants. The board suggested Sherri Walters and Terri Robbits.
*** LETTER FROM FRANK BEQUAERT RE TRUST FUNDS: Mrs. Knight stated that Bruce Knight spoke with Mrs. Parker with regard to this matter. Apparently she deposited this to the wrong account. Mrs. Thompson stated that whenever she sends a check to Mrs. Parker she sends a copy of the letter to all of the Trustees. Mrs. Silverman questioned if we can change the procedure of how these funds are handled.
*** WELL: Mrs. Silverman spoke with a geologist at U-Mass. He stated that the State of Mass has a Geologist that could pin point the problem. She would like to see if New Hampshire has this same service.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 10:20 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 3-0.
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