BOARD MEETING MINUTES
January 19, 2005
Selectmen Present: Mrs. Silverman, Mrs. Knight and Mr. Clukey
Mrs. Silverman convened the meeting at 7:00pm.
PRIMARY:
*** NON- PUBLIC SESSION – PERSONNEL ISSUE 7:00-7:100
At 7:00 PM, Mr. Clukey made a motion to go into Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0. Roll Call Vote; Mr. Clukey – yes, Mrs. Knight –
yes, Mrs. Silverman - yes.
At 7:10 PM. Mr. Clukey made a motion to go out of Non-Public Session
under RSA 91 A:3 II (a). Mrs. Knight seconded the motion. The
motion passed 3-0.
*** DISCUSS EQUALIZATION REPORT FROM DRA: We will put an article in the newsletter with regard to this. The board would also like a newsletter article with regard to the Capital Improvements Plan.
*** REVIEW LETTER FROM JIM GIBNEY REGARDING ASSESSMENT REVIEW: Mrs. Silverman would like to ask Mr. Gibney if the previous data can be used. Mrs. Thompson stated she feels the study Joanne Tommitosi completed will have an impact on whether or not we need to do a full revaluation.
*** DISCUSS BOND FOR TIMBER OPERATION – INTENT TO CUT: They are estimating cutting 1.5 million board feet. Mr. Cuomo is concerned that the road and stone bridge will not hold up. Mrs. Thompson looked in the statutes and we can require they post a bond. Mrs. Thompson spoke with Carlotta in Rindge. They’ve required a bond for timber operations in Rindge. She will look into what they required. The board agreed that we should require a bond. The selectmen signed the intent to cut.
*** REVIEW DRAFT MANAGEMENT LETTER FOR GASB34 COMPLIANCE: This is part of the new accounting requirement. Land and buildings are supposed to be based upon cost. Mrs. Thompson stated that she is struggling with coming up with these figures. She has researched for the past twenty years any land we purchased. She spoke with Beth Fox from Swanzey. She is going to have her board determine a figure per acre of land.
*** REVIEW LETTER FROM ROYALSTON FIRE DEPT.: They are repairing a bridge near Templeton Turnpike. They are requesting that we provide emergency services to the homes past this bridge until it is reopened.
*** DISCUSS LGC PLT 2008: Our contract expires in 2005. This would lock in our rate for three years. Mrs. Thompson stated that she feels that we may want to leave our options open to shop for package prices with Primex. Mr. Clukey stated he does not feel that insurance rates would go down and he feels that we should lock this in. Mrs. Silverman feels that LGC are straight shooters and feel that we should lock in. Mrs. Knight moved to approve for three years, Mrs. Silverman seconded. The motion passed 3-0.
*** HAZARD MITIGATION GRANT : We applied for pre-certification for the bridge repair. Our project is $6000. Mrs. Thompson has a question of whether our project is even eligible. It needed to be replaced due to maintenance, not special conditions that caused this to happen. She feels that we should not pursue this. The board agreed.
*** RECREATION PURCHASE: Mrs. Stark was at LL Bean and came upon skis and boots that were on sale. The total cost came to about $600.00. She knew that if she did not purchase these items they would no longer be there. Mrs. Stark questioned if money could come out of the Recreation Revolving Fund. Mrs. Thompson stated that the fees are very small for this program. There are too many people signed up for the number of skis we have. Mrs. Knight questioned Mrs. Stark if there is money in the budget that will cover this purchase. Mrs. Stark stated that she budgeted money for a field trip that she feels she can run through the recreation revolving. Mrs. Silverman stated that they need to have a plan of what programs will run through the recreation revolving account. Mrs. Silverman questioned what the fee is for this program. Mrs. Stark stated that the fee is $20.00. Mrs. Silverman stated that she feels that there needs to be some type of fund raising for the
purchase of these items. Mrs. Silverman stated that in the future they may need to consider budgeting for these items. The board authorized this purchase.
*** PLANNING BOARD MEETING LAST NIGHT: Mr. Clukey stated that John Tommila and Steve Filipi were at the meeting with regard to the Public Hearing. Mr. Filipi questioned why the paperwork with regard to these changes were not available in the Selectmen’s Office.
*** REVIEW MRSD NOTICE REGARDING DELIVERATIVE SESSION:
*** 2005 BUDGET : The board will put the revaluation as a separate warrant article.
The board will put in $40,000 for legal. There are a couple of large subdivisions that have been discussed with the Planning Board
*** Mrs. Silverman stated that she would not be running for re-election in March. She stated that she is interested in serving the town in some other capacity, such as the Zoning Board of Adjustment. Mrs. Knight stated that there is an opening on the CIP Committee.
Mrs. Thompson stated that we did not include in Capital any money for the voting machine. Mrs. Silverman stated that she is not in favor of this purchase. She stated that she has heard that there are many places that are getting rid of these machines due to problems.
Mrs. Thompson questioned if the board would like to put the article on the warrant again to make the Tax Collector an elected position. The board stated that they do.
Cemetery Fencing the board is recommending $4000
The board is not recommending $10,000 for the Conservation Land. They are not recommending $25,000 for the Fire Department. They are not recommending $7000 for the library windows.
*** Mrs. Knight moved to approve the auditors bill, Mr. Clukey seconded. The motion passed 3-0.
*** LETTER FROM SUPERVISOR: They are requesting a key and alarm code for the middle office. Mrs. Thompson stated that she does not feel that we should issue a key and code to non-employees. She feels that Terry Sillanpaa should have a key since she is an employee. Mrs. Silverman does not feel that it is a problem giving Mrs. Best a key and alarm code. Mrs. Knight agreed. She is not advocating giving every committee member a key to the town hall. The board discussed having access to this office and liability. Mrs. Knight feels that we should give Terry Sillanpaa a key since she is an employee. Mrs. Silverman feels we should give
them two options, a key for Terry or the code enforcement office, with heat and lock for the door. Mrs. Knight moved to issue a key and code to Terry Sillanpaa. Mrs. Knight stated that she would speak with Mrs. Wright with regard to her feelings with regard to issuing a key to Mrs. Best.
SECONDARY:
· Various committee/board minutes
· Newsletters
· Review Police logs/reports
SIGN:
· Minutes
· Correspondence
· Payroll and Accounts Payable Manifests
There being no further business, at 9:40 PM Mr. Clukey made a motion to adjourn. Mrs. Knight seconded and the motion passed 3-0.
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