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Selectmen's Meeting Minutes 09/28/05
BOARD MEETING MINUTES
September 28, 2005

Selectmen Present:  Mrs. Knight, Mr. Clukey and Mrs. Best

Mrs. Knight convened the meeting at 7:00pm.  


PRIMARY:


7:05    MEET WITH BRUCE NEWTON:   The board stated that they are concerned that Chief Newton’s budget is pretty  close.  They want him to be aware of this and keep a check on expenditures.  They do not want him to purchase the Tazers if this will put him over budget.  
 
                      Chief Newton stated that he spoke with Mr. Tuxbury.  He agreed to withdraw the fine.  He explained that in the future he will need to make sure there is no further problems with his dogs barking.

                     Cruiser:  Chief Newton still needs to install the box that fits in the rear of the vehicle.  He still has some things that need to be tweeked.

                     Call:  Sean Cavanaugh has agreed to take a week out of each month, Chief Newton will take the remaining three weeks.

                      Crosswalk:  Chief Newton will need to get with Gene Cuomo to discuss the regulations with regard to crosswalks.  Mrs. Thompson suggested contacting Stripe-It Sealing, they probably have the stencil to do this.  Mrs. Knight would like Chief Newton to contact them.           
                        
                    Florence:  There has been no activity at the property.  Mrs. Thompson stated that the next step is to ask a Judge to enforce the cease and desist.  This will involve expense to the town to remove the items.  The board would like Chief Newton to try to contact Mr. Florence to remove these items.

7:30    MEET WITH TRANSFER STATION EMPLOYEES AND GENE CUOMO, ROAD AGENT:  Martin Rocheleau, Walter Haase, Roger Davis and Gene Cuomo met with the board.     Mrs. Knight stated that we have had some complaints and would like to speak with the workers with regard to public relations at the Transfer Station.   She stated that we all need to remember that we work for the town.  She feels that if the workers are abrupt with them, them people are afraid to return.  She understands that people are not always pleasant, but they need to be treated fairly.   She feels that there needs to be some leanensy if things are not always recycled.   Mr. Rocheleau stated that once we allow one person to not recycle we might as well stop recycling all together.

                      Martin Rocheleau stated that he asked two people out of the Transfer Station because they were not recycling.  He feels that we can’t let people not recycle.  The last man he asked to leave Martin stated that he spoke with him three times.     Mr. Cuomo stated that he is in the middle since he is in charge of the Transfer Station, but never there on a regular basis.   He has had discussion with the employees that we need to treat the public fairly.  Mr. Cuomo stated he felt that the town has a process when we kick someone out of the Transfer Station.  He does not feel that this process is being followed.  Mr. Cuomo stated that we also have a problem with closing the Transfer Station.  He feels that the gate should be closed at the time the Transfer Station closes.   Mr. Haase stated that he has been to other Transfer Stations that have a sign that state no entry ½ before closing.  Mr. Cuomo stated that he and the Selectmen have discussed decreasing the hours on Saturday.  Mrs. Knight stated that she feels that we need to find a way to treat people in a courteous manner.  Martin Rocheleau stated that one of the complaints probably was from a couple that came in at 5:50 with a trailer load of items.  He told them they close at 6:00, it took them 40 minutes to unload.  

                      Mr. Haase stated that a lot of people do not want to be told what to do with something that they are throwing away.  Mr. Cuomo stated that a lot of times it is perception with how people are being talked to.  Mr. Cuomo stated that he feels that we need to change the hours on Saturday.  He is not trying to cut their hours.  They can stay and bale if they need.  Mr. Rocheleau stated that he has been hearing about various complaints with no specifics.    Mr. Cuomo stated that he has always discussed written complaints with Mr. Rocheleau.  Mrs. Knight stated that employees cannot be sarcastic to the public.  Mrs. Knight stated that in the future if there are abusive people, the employees need to submit the peoples name to Mr. Cuomo or write down the  license number and the office can write a letter.  Mr. Cuomo stated that the employees should not get into a verbal confrontation with anyone.  Mr. Rocheleau stated that in the future he will not enforce recycling at the Transfer Station.  He will write down names and submit them to the Selectmen.  Mrs. Knight feels that if he sees a blatant problem then he needs to address this.  Mr. Rocheleau stated that the Selectmen should spend a day at the Transfer Station.  

                      Mr. Davis stated that if we close the Transfer Station earlier then there are still going to be people coming in at the last minute.  

                      Fees
                      Matressess we are charged $25.00 to dispose these.  Mr. Rocheleau stated that we are not charged for all of the matressess by Waste Management.  He feels that we should leave the fee the same.  Mr. Davis feels that there should be a different charge for crib mattreses.       Mrs. Knight stated that there are times the employees can use their discretion.                      
                      TV:  We are charged .50 an inch.  That is the way other towns are charging, the same with refrigerators based on width.  
                      C&D:  We charge $30 for a truck load.   Troy charges $50 he feels that is what we should charge        
                       Sofas and hid-a-beds : Martin suggest we charge $20.00
                      Shingles: Mr. Rocheleau suggested $50 a load  .  Mrs. Knight suggested accepting no truck loads after a certain time.   
    
                           Hours – close at 5:00 on Saturday
8:00    DISCUSS LETTERS OF COMPLAINT RECEIVED REGARDING BESSETT PROPERTY ON RICHMOND RD:  Andrew Walters,  Raymond & Betty Boucher, David & Irene Holmes and Ann Nunn were in attendance.  Mrs. Knight stated that we received their letters.  They have sent the Code Enforcement Officer to this property and have his report.  The stone wall has been taken down and they have been notified that they need to replace.    Mr. Sweeney does not feel that there are any violations on the property.  Mr. Silverman stated that the Planning Board completed a Site Plan.  Mr. Walters stated that David Spicer spoke with them and stated that he was going to put covenants on the deed prior to the subdivision.  Mrs. Knight questioned if they have spoken to Mr. Spicer.  Mrs. Boucher stated that they questioned if they could drive on the Class VI road to back the trailer.  She stated that they would have to go on their driveway and they were requiring a bond.    Mr. Walters stated that the slope does not seem to conform to the site plan.  Mrs. Knight stated that the house has not been finished.  Mrs. Thompson stated that the enforcement of the covenants are a civil issue.   Mrs. Best feels that they are in violation of their Site Plan, she feels that they need to meet with the Planning Board.  Mrs. Knight questioned what they want to happen.  Mrs. Boucher stated that no more trees and the roots of the disturbed trees be covered. She would like the remaining tree that was earmarked to be removed not to be allowed to be cut.    Mr. Walters would like the stone wall back immediately, the trees covered.    The board will send this back to the Planning Board.  They will need to deal with the civil matter with Mr. Spicer.    Mr. Walter questioned the elevations.  The board discussed this and the house has not been completed.  We cannot cease them since we do not know what the final grade will be.           

***     DISCUSS COMPLAINT FOR PROPERTY ON PERRY ROAD:  We have received a complaint with regard to neighbors on Perry Road with regard to motorcycles and fowl and the noise created by both.    Mrs. Knight feels that we should met with Mrs. Gillis to discuss having the Planning Board work on a noise ordinance and an ordinance with regard to fowl.     

***     NON-PUBLIC SESSION – PENDING LITIGATION:
At 9:30pm, Mrs. Knight made a motion to enter into Non-Public session under RSA 91A: 3 II (e) to discuss a personnel matter.  Mr. Culkey seconded and the motion passed 3-0.  Roll Call Vote: Mrs. Knight– yes, Mr. Clukey – yes, Mrs. Best – yes.
At 9:35pm, Mrs. Knight made a motion to leave Non-Public session under RSA 91A:3 II (a).  Msr. Best seconded and the motion passed 3-0.  Roll Call Vote:  Mrs. Knight – yes, Mrs. Best – yes, Mr. Clukey – yes.



***     NON-PUBLIC SESSION – POSSIBLE LITIGATION:
At 9:35pm, Mrs. Knight made a motion to enter into Non-Public session under RSA 91A: 3 II (e) to discuss a possible litigation.  Mr. Culkey seconded and the motion passed 3-0.  Roll Call Vote: Mrs. Knight– yes, Mr. Clukey – yes, Mrs. Best – yes.
At 9:40pm, Mrs. Knight made a motion to leave Non-Public session under RSA 91A:3 II (e).  Mrs. Best seconded and the motion passed 3-0.  Roll Call Vote:  Mrs. Knight – yes, Mrs. Best – yes, Mr. Clukey – yes.



***     NON-PUBLIC SESSION – PERSONNEL:
At 9:45pm, Mrs. Knight made a motion to enter into Non-Public session under RSA 91A: 3 II (a) to discuss a personnel matter.  Mr. Culkey seconded and the motion passed 3-0.  Roll Call Vote: Mrs. Knight– yes, Mr. Clukey – yes, Mrs. Best – yes.
At 10:00pm, Mrs. Knight made a motion to leave Non-Public session under RSA 91A:3 II (a).  Msr. Best seconded and the motion passed 3-0.  Roll Call Vote:  Mrs. Knight – yes, Mrs. Best – yes, Mr. Clukey – yes.

Mrs. Best left the meeting at 10:00

***     DETERMINE MARKET VALUE OF TAX MAP 11 LOT 16-01 LAND BEING REMOVED FROM CURRENT USE:  0.95 is not in current use already.  8 acres are in current use.  We have assessed this as back land in the past.  Our new assessment for back land is $2000 an acre.  Mr. Clukey moved to assess at $30000, Mrs. Knight seconded, the motion passed 2-0.

***     DISCUSS SALES UPDATE PROJECT:

***     REVIEW PROPOSAL FOR OVERHEAD DOOR ON VILLAGE FIRE STATION:  We appropriated $30000, we have spent $19375 on other projects which leave 7000.  The total proposal to do all of the door is $4270.  Mrs. Knight moved to approve, Mr. Clukey seconded.  The motion passed 3-0.   

***     REVIEW UPDATE FROM B. PRIGGE ON WOODBROOK AGREEMENT: They are protesting the 7 months not paying condo fees.

***     REVIEW LETTER FROM DEPT OF SAFETY:

***     REVIEW NEWSLETTER ARTICLES:  Reviewed

***     DISCUSS 2006 BUDGET :
·       COL:  3.4% for the State.  Mrs. Knight moved to issue a 3% cost of living raise effective 4/1/06. Mr. Clukey seconded and the motion passed. The board would like to encourage departments to level fund their budget.   

***             REVIEW IRS MEMO REGARDING MILEAGE:  this will increase to .485

***             REVIEW PLAN FOR SEPTIC REPAIR – TAX MAP 27 LOT 14:  Reviewed

***             REVIEW DEPT OF LABOR LETTER:  This was regard to the inspection on our
                     elevator, which has been done.

***             REVIEW VARIOUS WORKSHOPS AND PROGRAMS:  Reviewed

***             EMERGENCY MANAGEMENT CLASSES SCHEDULED:

***                  Mrs. Knight will be out of town on October 12

SECONDARY:
·       Various committee/board minutes
·       Newsletters
·       Review Police logs/reports

SIGN:
·       Minutes
·       Correspondence
·       Payroll and Accounts Payable Manifests




There being no further business, at 10:30 PM Mrs. Knight made a motion to adjourn.  Mr. Clukey seconded and the motion passed 2-0.


 
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13 Templeton Turnpike, PO Box 725 Fitzwilliam, NH 03447
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