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Selectmen's Meeting Minutes 04/12/06
BOARD MEETING MINUTES
April 12, 2006

Selectmen Present:  Andrew Clukey, Chmn., Thomas Parker, & Michael Methe


Chairman Andrew Clukey opened the meeting at 7:00 PM.


PRIMARY:

7:00pm          MEET WITH JOANNE AVERY – TAX MAP 15 LOT 31:  Mrs. Avery stated that they never received a
                          notice of tax.  They received a notice from the bank of the lien.  Mrs. Avery stated that they paid an
                          estimated tax at their closing.  Mr. Parker stated that the figure given to the bank was an estimate since
                          we did not have the tax rate set.   We used the name and address on the deed which all correspondence
                          was sent to.  We were not notified of the change of address.  Mrs. Avery stated that she does not feel that
                          she should have to pay the interest and penalties since she did not receive the bill.   Mr. Parker explained
                          that we have to use the address listed on the deed, since this is the only one we have available.  Mr.
                          Methe moved to leave the penalties and interest on this account, Mr. Parker seconded, the motion
                          passed 3-0.        
 
7:15            MEET WITH SUSAN SILVERMAN:  Mrs. Silverman feels that there is a problem with dumpsters in town
                          that are not getting emptied.  Often these dumpsters are in the town right of way.  She feels there should
                          be some enforcement of these.    Mrs. Thompson feels that this is an issue for the health officer.  She
                          suggested requesting the police officers make a list of dumpsters that are in this state.  Mr. Parker would  
                          like to send a letter to the vendors of the ones that are in the right of way and state that they are in
                          violation.   Mr. Parker would like Mrs. Thompson to send a letter the Chief Newton requesting he have
                          the officers advise us of dumpsters that are violation.          

                           Mrs. Silverman had indicated an interest to the ZBA for serving on this board.  She is still interested in
                           serving on this board.  She feels that she can bring a perspective to the board as to interpreting the
                           zoning.  Mr. Methe agreed that she could add a lot to the ZBA.  His concern is that most of the cases are
                           sent over from the Planning Board.  He feels that it is a conflict with Terry Silverman being the Chairman
                           of the Planning Board.    Mrs. Silverman stated that it is very rare that they discuss specific cases.  She
                           does have ethics and if she felt that there was a conflict, she would excuse herself.   Mr. Parker is also
                           concerned with this same issue, he feels that perception is what people will see.  Mrs. Silverman stated
                           that she is interested in serving in some capacity to the town.  Mr. Parker stated that Mr. Methe’s position
                           on the Budget Committee will be vacant.                       

7:30                   MEET WITH BRUCE NEWTON, POLICE CHIEF:
                             At 7:30 PM, Mr. Clukey made a motion to go into Non-Public Session
                        under RSA 91 A:3 II  (a). Mr. Parker seconded the motion. The motion passed 3-0.  Roll  Call Vote;   Mr.
                        Clukey – yes, Mr. Parker – yes, Mr. Methe –  yes.
                         At 7:50 PM. Mr. Clukey made a motion to go out of Non-Public Session
                        under RSA 91 A:3 II  (e). Mr. Parker seconded the motion. The motion passed 3-0

                        Chief Newton stated that he has a few options with regard to the secretarial position.  Each officer has been responsible for entering data into the system since the secretary left.  He feels that we can continue this and feels that the secretary position could be less then 30 hours.  He is figuring this position to be about 25 hours.  The second option is to hire more part time officers and part of their job would be to do more data entry and clerical work.  When they’re done with this work, then they would go out on patrol.  The third option would be to hire a fourth full time officer, everyone would be responsible for their own reports and clerical work.  Mr. Methe questioned why not consider a laptop computer in the cruisers and they can do their reports while they go.  Chief Newton feels that the problem with this is there is less a chance with finding a person in the office.  

                          Chief Newton stated that both the lower ball joints in the cruiser need replacing.  These are $255.00 each for parts only.           

***     REQUISITION FROM RECREATION DEPARTMENT:  This is for the purchase of two replacement nets for the tennis courts.  The current nets are ten years old.  Mr. Parker is concerned that these nets have been up all winter long.  Mr. Parker moved to approve this purchase, the motion was seconded by Mr. Clukey, the motion passed 3-0.                    
 
***             DISCUSS FILIPI APPROVED SUBDIVISION AND TAXATION ISSUE:    The board reviewed this
                          letter and will forward this to the Planning Board.

***             DISCUSS PICK-UPS FOR 2006:  Vision has submitted a proposal for the building permit pickups.  The
                          board signed this agreement.

***             DISCUSS APPLICATION FOR TAX EXEMPT STATUS – FLEUR DE LIS CAMP, INC:  This is separate
                         application they applied for from the abatement application.  Mr. Parker would like to review the RSA to
                         determine if they meet the criteria.    Mrs. Thompson will copy the RSA and the board will review next
                         week.   

***             NON-PUBLIC SESSION – DISABLED EXEMPTION APPLICATION:  Approved

***             REVIEW INVOICE FROM MARK HUTCHINS FOR LEGAL CONSULTATION:  Reviewed

***             CEMETERY DEPARTMENT
·       Update on personnel:  They have hired three part time laborers.
·       Email regarding missing deeds in Pine Grove Cemetery:  
·       Estimates for replacing floor of Village Cemetery shed:  We have two proposals one for concrete $2535 and one for a wood.  The board agreed that we would not move forward on this project until the town hall sills have been completed.

                           Mr. Methe stated that he was reading that there are not many lots left at Pine Grove.  We have the
                            expansion area.  The next step is to have these lots surveyed.       

***             REVIEW AND DISCUSS THREE LAWN CARE PROPOSALS:  Howes have submitted the lowest bid.  
                          Mr. Methe moved to hire Howes, Mr. Parker seconded, the motion passed 3-0.

***             NON-PUBLIC SESSION – PENDING LITIGATION:  Mr. Parker would like to meet with the Planning
                          Board with regard to this matter.  Mrs. Parker would like Mrs. Thompson to schedule a meeting for next
                         week with the Planning Board.  

***             REPORT FROM MR PARKER RE: MEETING WITH ATTORNEY WAUGH:  Attorney Waugh will be
                         faxing a report by the first part of the week.   They discussed that this lot was a lot the Planning Board
                         subdivided out.   There is nothing in writing what the Board of Selectmen did.  Mr. Parker cannot
                         determine how this road was discontinued.     He feels that we have a couple of options, have the Bergs
                         build up the road to specifications, they would have to file a waiver with the registry of deeds for
                         maintenance.     The next option we could give them two curb cuts opposite each other across the road.     

***             REQUEST FOR VACATION DAYS :  Approved

***             APPLICATION FOR DISCRETIONARY PRESERVATION EASEMENT – MAP 4 LOT 77:  There is a
                         checklist.  The Selectmen have to view the barn.   The Selectmen then determine how much a percent of
                         the assessed value they apply.

***             REVIEW LETTER FROM BTLA RE: CORRECTION TO PETITION DATE:  Reviewed

***             REVIEW TREASURER’S MONTHLY REPORTS – JAN AND FEB:  Reviewed

***             REVIEW PROPERTY TRANSFER:  Reviewed

***             MUNICIPAL HERBICIDE USE NOTIFICATION FROM PSNH:

***                     JARVIS Lot:  in 1948 the town sold a tax deeded lot to Mr. Meatty.  He never registered the deed.  
                         Attorney Prigge is drafting a new deed.  

***                    TAX DEEDED:  Mrs. Thompson is getting a list together with names of property owners to give to Attorney
                         Prigge.    

***                     VISION:  We  still have not paid out all of the money that we retained on the Vision contract.  There is
                         about  $2800 left.      Mr. Methe moved to pay this amount, Mr. Clukey seconded, the motion passed 3-0.


SECONDARY:
·       Various committee/board minutes
·       Newsletters
·       Review Police logs/reports

SIGNED:
·       Minutes
·       Correspondence
·       Payroll and Accounts Payable Manifests



There being no further business Mr. Parker moved to adjourn the meeting at 9:10 PM, Mr. Methe seconded, the motion passed 3-0.  


 
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